VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, January 16, 2003

REGULAR MEETING MINUTES

Minutes of the regular meeting of the president and board of trustees of the Village of Stanford, held at the Village Hall at 7:00 P.M.

Village President George Brawner called the meeting to order at 7:00 P.M. It was a regularly scheduled meeting of the Village of Stanford.

1.	ROLL CALL: Present: 4 - Trustees John Beanblossom, Jim Gilroy, Jake Owen, Jim Sharp. Absent: 2 - Scott Eidenmiller, John Owen

Also present: Village Clerk Phyllis Fitch; Village Attorney Mark McGrath

Trustee Eidenmiller arrived at 7:50 PM.

2.	POLICE REPORT

Chief Copeland reported to the board.

3.	APPROVAL OF MINUTES

Trustee Sharp moved, seconded by Trustee Beanblossom to approve the minutes of the December 19, 2002 regular meeting as presented. Motion carried.

4.	APPROVAL OF TREASURER'S REPORT

Trustee Sharp moved, seconded by Trustee Gilroy to approve the Treasurer's Report as presented by the Village Clerk.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 2 - Trustees Eidenmiller and John Owen

There being 4 affirmative votes, the motion carried.

5.	MONTHLY DISBURSEMENTS APPROVAL

Trustee Sharp moved, seconded by Trustee Beanblossom to approve the listed disbursements, and authorize the Village Clerk to make those disbursements.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 2 - Trustees Eidenmiller and John Owen

There being 4 affirmative votes, the motion carried.

6.	FINANCIAL REPORT

Trustee Gilroy moved, seconded by Trustee Beanblossom to approve the December financial report.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 2 - Trustees Eidenmiller and John Owen

There being 4 affirmative votes, the motion carried.

7.	COMMITTEE REPORTS

A.	Trustee Jake Owen reported for the Streets Committee. The Lamberti sidewalk reimbursement was tabled until the next meeting.

B.	Trustee Beanblossom reported for the Drainage Committee.

C.	Trustee Sharp reported for the Water Committee.

D.	Health, Beautification, & Welfare: The roof is off of the property at 204 S. Grant. Police Chief Copeland will be instructed to take pictures and the realtor will be contacted.

E.	Trustee Gilroy reported for the Community Development Committee.

F.	Trustee Eidenmiller reported for the Police & Internal Auditing Committee.

8.	LEGAL: ATTORNEY MARK MCGRATH

A.	Trustee Eidenmiller moved, seconded by Trustee Gilroy to hire Rob Dieker, an ISU paralegal student, to codify the Village Code and Ordinances into one updated document. Attorney McGrath will supervise the project. The Village will receive hard copies as well as disks when completed. The cost is $4,500.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

B.	President Brawner appointed the following to serve on the Zoning Board of Appeals on a temporary basis until permanent members are appointed: George Brawner, Sr., Jim Sharp, Jake Owen, John Beanblossom. This is in addition to the current members serving on the board: Joe Gaither, Chair, Sue Wagoner and Kathy Cahill.

C.	Trustee Eidenmiller informed the board that the Village will be inspected this month and receive an updated ISO insurance rating.

D.	Trustee Sharp moved, seconded by Trustee Jake Owen to grant the Stanford Grade School $35.00 for an ad in the yearbook.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

E.	Trustee Sharp moved, seconded by Trustee Jake Owen to purchase a computer for the Village Hall from Aldi's at a cost of $1,078.99.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

Trustee Eidenmiller will check if another government body could use the old computer as a donation.

9.	EXECUTIVE SESSION @ 9:00 PM

Trustee Beanblossom moved, seconded by Trustee Sharp to go into executive session to discuss potential litigation of a former employee.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

10.	REGULAR SESSION @ 9:12 PM

ROLL CALL: Present: 5 - Trustees John Beanblossom, Scott Eidenmiller, Jim Gilroy, Jake Owen, Jim Sharp. Absent: 1 - John Owen

Trustee Eidenmiller moved, seconded by Trustee Jake Owen to authorize President Brawner to sign a civil complaint against former Village Clerk, Nancy Evans.

11.	ADJOURNMENT @ 9:30 PM

There was no further business to come before the Board. Trustee Jake Owen moved, seconded by Trustee Eidenmiller to adjourn. Motion carried.

Phyllis Fitch

Village Clerk