VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, February 18,	2010

REGULAR MEETING MINUTES

Minutes of the regular meeting of the President and Board of Trustees of the Village of Stanford, held at the Stanford Village Hall at 7:00 P.M.

1.	1.	ROLL CALL: Present: 5 - Trustees Johnalee Alwes, Eric Geurts, Natasha Owen,

Rowana Robles and President George Brawner, Sr.

Absent: 2- Trustees Ben Chase and Nydra Owen.

Also Present: Attorney Mark McGrath and Treasurer Carrie Jassman.

2.	POLICE REPORT:

Chief Ed Moser reported for the Police Department. The report is on file at the Village Hall.

3.	PRESENTATION:

Dan Oliver, Project Engineer with the Farnsworth Group reported to the Board that the Pre-applications for the Illinois EPA Loan Assistance Program and the Unsewered Communities Grant are due by March 31, 2010. These pre-applications are required on an annual basis the Village is awarded and begin receiving funds from an IEPA loan. Oliver also stated that by submitting the Facility Plan the IEPA would know we are interested in funding. Oliver then stated that after these things have been completed the Village will wait to hear from the IEPA about the technical review and then the financial and options about grant money available.

A.	Trustee Geurts moved, seconded by Trustee Alwes, to approve the Village to apply for the pre-applications and authorize President Brawner to sign both pre application documents for the IEPA.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Natasha Owen and Robles.

NAYS: 0

ABSENT: 2 - Trustees Chase and Nydra Owen.

There being 4 affirmative votes, the motion carried.

B.	Trustee Geurts moved, seconded by Trustee Alwes, to approve the Facility Plan as presented and authorize the Farnsworth group to send to send the Facility Plan to the IEPA.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Natasha Owen and Robles.

NAYS: 0

ABSENT: 2 - Trustees Chase and Nydra Owen.

There being 4 affirmative votes, the motion carried.

4.	APPROVAL OF MINUTES:

Trustee Geurts moved, seconded by Trustee Robles, to approve the minutes from the January 21, 2010 and February 4, 2010 Special Meeting as presented.

All in favor.

5.	INTERNAL AUDITOR'S REPORT:

Trustee Nydra Owen absent, no report given.

6.	TREASURER'S REPORT:

Trustee Geurts moved, seconded by Trustee Alwes, to approve the Treasurer's Report as presented.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Natasha Owen & Robles.

NAYS: 0

ABSENT: 2 - Trustees Chase and Nydra Owen.

There being 4 affirmative votes, the motion carried.

7.	FINANCIAL REPORT:

Trustee Geurts moved, seconded by Trustee Natasha Owen, to approve the Financial

Report as presented.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Natasha Owen & Robles.

NAYS: 0

ABSENT: 2 - Trustees Chase and Nydra Owen.

There being 4 affirmative votes, the motion carried.

8.	MONTHLY DISBURSAL:

1.	Trustee Geurts moved, seconded by Trustee Alwes, to approve the bills and authorize the Treasurer to pay them.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Natasha Owen & Robles.

NAYS: 0

ABSENT: 2 - Trustees Chase and Nydra Owen.

B.	Treasurer Jassman would like to request to change the payroll dates to every other	Friday instead of the 15th and 30th of each month. It was the consensus of the Board to place the matter on the March agenda.

**Attorney McGrath arrived at 7:29pm**

9.	PUBLIC CONCERNS:

A.	Bill Decker of 100 N. Blackstone, questioned the Ordinance Violation tickets about a place to sign the ticket and the amount he was to pay for an Ordinance

Violation.

It was the consensus of the Board to have Chief Moser look into a different

Ordinance Violation Form that would include a signature line and a line for

payment amount if paid at the Village Hall. It was also the consensus of the

to place the matter of reimbursement for overpayment of fine for Bill Decker on

the March agenda.

B.	Brenda Lazoen, representative from the Allin Township Library Board, spoke of a letter that was sent from the Library Board about concerns allowing an arcade to be present in the Village under the current ownership/management. Lazoen also spoke of harassment towards the Library Board since the last Board meeting.

The board advised Lazoen that there was another coin-operated machine license

application on tonight's agenda, but would not be considered until the application has been completed as advised to the applicants.

6.	COMMITTEE REPORTS:

A.	Streets:

Trustee Geurts reported that the sign inventory is complete and has been turned

into McLean County Highway Department.

B.	Drainage:

Trustee Chase absent.

President Brawner reported that Dave Phelps came to his house on January 25,

2010 with concerns about the drainage issue on E. Main.

C.	Water:

Trustee Nydra Owen absent.

1.	President Brawner reported that Well #4 has been repaired and is in working order. Brawner stated that Layne-Western suggested an annual testing service and for the Water department to continue keeping monthly records of flow rates and water levels. It was the consensus of the Board to have Mike Boitnott to check with Layne-Western about the details of the annual testing service and the price.

2.	President Brawner reported that he and Mike Boitnott attended a meeting on February 16, 2010. They were called out of the meeting for a water main leak. President Brawner requested to have a new metal detector placed on the March agenda for the Water Department because the current one is broken.

D.	Health/Beautification/Welfare:

Trustee Robles reported that she still needs to contact the Laborer's about a new

monument for the Veteran's Memorial Park.

E.	Community Development:

Trustee Alwes reported the following:

1.	Farnsworth will not be charging for tonight's Presentation.

2.	President Brawner and Trustee Alwes has spoke with Shive/Hattery Engineering firm at a meeting with Congresswoman Halvorson. They would like to contact Shive/Hattery to speak with them more about what they can offer the Village.

3.	Trustee Alwes is going to contact Marty Vangas with the Economic Development Council about meeting with the Board of Trustees.

4.	President Brawner has been working on the electrical issue with the siren. Storm Sirens Inc. has subcontracted an electrician from Bloomington to come out and repair the siren.

5.	Trustee Alwes urged everyone to complete the NIMS courses. EMA Director Kyle Batterton has been working on the Incident Command procedures.

F.	Police:

Trustee Natasha Owen reported the following:

1.	Trustee Natasha Owen reported that she contacted Funks Grove Veterinary Clinic about the possibility of using their facility for storage of stray animals. She stated they were not very receptive to the idea. Chief Moser stated he would try and speak with them again.

2.	Trustee Natasha Owen stated she will look more into the price of a new video recorder/microphone for the Police Department to use in interviews.

The Police Department has a grant for $500.00 for this purchase.

3.	Chief Moser spoke of the authorization form that has been prepared for

criminal history checks.

4.	Trustee Geurts moved, seconded by Trustee Robles, to approve the upgrade of the squad car computer through IWIN with the exact price being $52.75/mos. plus $3.25/month for maintenance.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Natasha Owen and Robles.

NAYS: 0

ABSENT: 2 - Trustees Chase and Nydra Owen.

There being 4 affirmative votes, the motion carried.

G.	Legal:

Attorney McGrath reported the following:

1.	The Olympia Estates subdivision was always considered farmland then when it became subdivided property the taxes were being accessed as a vacant lot until a house was built. Attorney McGrath contested the accessment and it has been reduced which decreased the taxes but is unknown for how long.

2.	309 N. Division is being sold again and the new owner will have to go through the eviction process.

3.	President Brawner recommends to appoint Clerk Streenz as the Open Meetings Act Officer for the Village.

Trustee Geurts moved, seconded by Trustee Natasha Owen to accept

President Brawner's recommendation of Clerk Streenz as Open Meetings

Act Officer.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Natasha Owen and Robles.

NAYS: 0

ABSENT: 2 - Trustees Chase and Nydra Owen.

There being 4 affirmative votes, the motion carried.

4.	Attorney McGrath advised the Board that he just received information of a lawsuit by Mediacom. He will take the information for review and return it to the Village Hall. This matter will be placed on the March agenda.

11.	NEW BUSINESS:

A.	Trustee Geurts moved, seconded by Trustee Robles, to approve Ordinance

02-10: An ordinance amending the Village of Stanford Municipal Code to

provide amendments relating to reading water meters for the use of the

Village waterworks system.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Natasha Owen and Robles.

NAYS: 0

ABSENT: 2 - Trustees Chase and Nydra Owen.

There being 4 affirmative votes, the motion carried.

B.	Trustee Geurts moved, seconded by Trustee Alwes, to authorize Clerk Streenz to purchase a new computer monitor for her station at the Village Hall not to exceed $300.00 paid half out of water.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Natasha Owen and Robles.

NAYS:0

ABSENT: 2 - Trustees Chase and Nydra Owen.

There being 4 affirmative votes, the motion carried.

12.	EXECUTIVE SESSION CALLED AT 9:04 PM

Trustee Geurts moved, seconded by Trustee Alwes, to go into Executive Session over

personnel issues and for Attorney McGrath to remain.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Natasha Owen and Robles.

NAYS: 0

ABSENT:2 - Trustees Chase and Nydra Owen.

There being 4 affirmative votes, the motion carried.

13.

ROLL CALL AT 9:14PM

Present: 4 - Trustees Johnalee Alwes, Eric Geurts, Natasha Owen and Rowana Robles.

Absent: 2 - Trustees Ben Chase and Nydra Owen.

Also Present: President George F. Brawner, Sr. and Attorney McGrath.

14.	MOTION TO ADJOURN AT 9:15PM:

There being no further business to discuss, Trustee Geurts moved, seconded by Trustee Natasha Owen to adjourn the meeting.

All in favor.

Prepared by:

Kara M. Streenz

Village Clerk/Collector