VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, February 28, 2008

REGULAR MEETING MINUTES

Minutes of the regular meeting of the President and Board of Trustees of the Village of Stanford, held at the Stanford Village Hall at 7:00 P.M.

President Margaret Campbell called the meeting to order at 7:00 P.M. It was a regularly scheduled meeting.

1.	ROLL CALL: Present: 6 - Trustees Eric Geurts, Jacob Knobloch, Natasha Owen, Nydra Owen, George Singley and Michelle Westerhouse.

Also Present: President Margaret Campbell, Attorney Mark McGrath and Treasurer Carrie Jassman.

2.	PRESENTATION:

Steve Myers and John Johnston with Farnsworth Group spoke about what types of

TIF districts and Special Service Area they have prepared for area communities and

spoke highly of Community Development Specialist, Jim Cummings. Farnsworth Group has no experience in business development districts. Jim Cummings could provide assistance for a business development district. Myers and Johnston also answered questions about the process the Village Board needs to take in starting the grant process for the future sewer system.

Trustee Guerts moved, seconded by Trustee Westerhouse, to authorize Farnsworth

Group to prepare a letter, for President Campbell to sign, to conduct an Economic

Interest Survey in the community, not to exceed $1,000.

On roll call the vote was:

AYES: 6 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen, Singley and

Westerhouse.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

3.	POLICE REPORT:

Chief Copeland gave the monthly report and annual report for the Police Department.

They are on file at the Village hall.

Trustee Nydra Owen questioned Chief Copeland about a dog complaint that received

by e-mail. Chief Copeland stated the reporter will not sign a complaint but the Chief has

spoke with the dog owner.

4.	PUBLIC CONCERNS:

A.	Mary Cherry, representative for the Good Old Days Committee, was present

to request a grant of $160/ea for 2 persons for the community to attend the

IIRA/Community Development Conference being held in Peoria on March 5 & 6.

Representing the Good Old Days Committee - Lynnette Desch.

Representing the MAPPING Committee - Hugh Evans.

Trustee Geurts moved, seconded by Trustee Natasha Owen, to approve a grant

for $320 for registration costs to send the two representatives to the IIRA

Economic Development Conference in Peoria and authorize Treasurer Jassman

to attend.

On roll call the vote was:

AYES: 6 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen, Singley

and Westerhouse.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

2.	Mary Cherry, representing the newly formed community Food Bank, was present

to request a grant of free water usage to the Church of God's parsonage located

at 105 W. Boundary as long as the Food Bank is located at this facility.

Trustee Nydra Owen moved, seconded by Michelle Westerhouse, to approve

a grant for up to $20/mos to be used for water usage at 105 W. Boundary while

the facility is being used as a Community Food Bank, but the Village will not

be responsible for any water leaks.

On roll call the vote was:

AYES: 6 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen, Singley

and Westerhouse.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

3.	Jake Owen, owner of Jake's Bar, spoke to the Board of how his business has

dropped since the State implamented the No Smoking Act and to request

approval of a beer garden area to be located outside his business.

It was the consensus of the board to have Jake Owen apply for a building permit

and submit the permit to the proper authorities and the Zoning Board of Appeals.

5.	APPROVAL OF MINUTES:

Trustee Geurts moved, seconded by Trustee Natasha Owen to approve the Minutes as presented.

All in favor. AYE.

6.	INTERNAL AUDITOR'S REPORT:

Trustee Knobloch stated their was no report at this time.

7.	TREASURER'S REPORT:

Trustee Geurts moved, seconded by Trustee Knobloch, to approve the Treasurer's

Report.

On roll call the vote was:

AYES: 6 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen, Singley and

Westerhouse.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

8.	FINANCIAL REPORT:

Trustee Geurts moved, seconded by Trustee Singley, to approve the Financial Report

with the following amendment: the transfer of $100 from the water fund to the General

fund for the Police Department's foot patrol and door check at the water plant.

On roll call the vote was:

AYES: 6 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen, Singley and

Westerhouse.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

9.	MONTHLY DISBURSAL:

Trustee Singley moved, seconded by Trustee Knobloch, to approve the monthly

disbursal with the following amendment: the bill for Village Flowers and Gifts to be

taken from the Misc. expense accoutn.

On roll call the vote was:

AYES: 6 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen, Singley and

Westerhouse.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

10.	COMMITTEE REPORTS:

A.	Streets:

Trustee Geurts reported about the poor state of the Village Maintenance building

located on S. Armstrong and what steps can be taking to fix the building. It was

the consensus of the Board to speak with the Illinois Laborers' & Contractors

Training School and see if they would be willing to participate in a training

program at this location.

B.	Drainage:

No report at this time.

C.	Water:

No report at this time.

D.	Health, Beautification & Welfare:

Trustee Westerhouse reported and gave ideas she has about purchasing pole

flower planters and painting the fire hydrants.

E.	Community Development:

Trustee Natasha Owen spoke about the progress of the LUCA census survey.

Clerk Streenz advised that she would be out of the office from March 11-24th

and would be unavailable to help with the survey.

Attorney McGrath requested Clerk Streenz to contact the utility companies for

the subdivision by email asking when the instillation would be finished and send

a carbon copy to Bill Embry.

F.	Police:

Chief Copeland went over the "Use of Force" policy that his department has on

file to use in this situation.

Trustee Knobloch moved, seconded by Trustee Natasha Owen, to amend the

Policy in the following manner: Change 5/7-5, and take out 1.12.

On roll call the vote was:

AYES: 6 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen, Singley

and Westerhouse.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

**Trustee Singley left for work at 9:02pm**

G.	Legal:

1.	Trustee Natasha Owen moved, seconded by Trustee Knobloch, to

authorize Attorney McGrath to prepare and send a letter to the owners

of 312 W. Main about final clean up of the house that was tore down.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

2.	Clerk Streenz advised the board of a nuisance letter that was sent out

to the residence of 212 S Grant and how no contact or noticeable

difference has been made.

Trustee Nydra Owen moved, seconded by Trustee Westerhouse, to

authorize Attorney Mark McGrath to prepare a letter after Chief Copeland

has made contact with the residence and no other progress is made.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

11.	NEW BUSINESS:

A.	Trustee Knobloch moved, seconded by Trustee Westerhouse, to approve the

Agreement prepare between the Olympia Pacesetters 4-H and the Village for the

use of the Village property located on E. Boundary for a garden plot with the

following amendments: to remove the words Intergovernmental and 10' alleyway.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen and

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

B.	Trustee Natasha Owen moved, seconded by Trustee Geurts, to authorize

Attorney McGrath to prepare a letter to Azavar and terminate the contract.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen and

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

C.	Clerk Streenz informed the board that the day before the meeting she found

out she will be having surgery and will be off of work from March 11th - 24th.

Attorney McGrath stated this is an emergency situation and the Board will need

to fill her position as soon as possible.

Trustee Knobloch moved, seconded by Trustee Natasha Owen, to authorize

Treasurer Jassman as acting Village Secretary and Recording Secretary for meetings until Clerk Streenz returns and that Treasurer Jassman would be paid at the same rate as Clerk Streenz for hours worked and training.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen and

Westerhouse.

NAYS: 0

ABSENT: 0

There being 5 affirmative votes, the motion carried.

12.	MOTION TO ADJOURN @ 9:28PM

There being no further business to discuss, Trustee Natasha Owen moved, seconded by Trustee Westerhouse to adjourn.

ALL IN FAVOR

Kara M. Streenz

Village Clerk/Collector