VILLAGE OF STANFORD

100 W. BOUNDARY

STANFORD, IL 61771

PRESIDENT AND BOARD OF TRUSTEES

THURSDAY, March 17, 2011

REGULAR MEETING OF THE BOARD OF TRUSTEES

Minutes of the Regular Meeting of the President and Board of Trustees for the Village of Stanford, held at the Village Hall at 7:00pm.

1.	ROLL CALL:

Present: 7 - Trustees Johnalee Alwes, Eric Geurts, Gary Johnson, Natasha Owen, Nydra Owen, Rowana Robles and President George F. Brawner, Sr.

Absent: 0

Also Present: Attorney Mark McGrath and Brenda Lazoen, Treasurer.

2.	POLICE REPORT:

Trustee Geurts moved, seconded by Trustee Robles, to approve the Police Report as

presented.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

3.	APPROVAL OF MINUTES:

Trustee Geurts moved, seconded by Trustee Robles to approve the minutes of the February 17, 2011 Regular Scheduled Meeting as presented.

All in favor: AYE

4.	INTERNAL AUDITOR'S REPORT:

Trustee Nydra Owen stated she had nothing at this time.

5.	TREASURER'S REPORT:

Trustee Alwes moved, seconded by Trustee Geurts, to approve the Treasurer's Report

as presented.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Guerts, Johnson, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

6.	FINANCIAL REPORT:

Trustee Geurts moved, seconded by Trustee Alwes, to approve the Financial Report as presented.

On roll call the vote was:

AYES: 6 - Trustee Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen, & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

7.	MONTHLY DISBURSAL:

Treasurer Lazoen discussed different ways the Village could save money on their phone bills by changing the long distant charges and wire maintenance. Treasurer Lazoen advised the board that she will look further into the situation. Trustee Nydra Owen asked for the Treasurer to move Deterding Snow Removal under misc. expense for the Village Hall instead of being under utilities.

Trustee Geurts moved, seconded by Trustee Johnson, to approve the bills as presented

and authorized the Treasurer to pay them.

On roll call the vote was:

AYES: 6 - Trustee Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

8.	PUBLIC CONCERNS:

Kevin Wonders of 214 S. Armstrong, would like to thank Michael Boitnott, Public Works Director, for the good job he did on the drainage situation in front of his residence.

9.	COMMITTEE REPORTS:

A.	Streets:

1.	Trustee Geurts reported that he and Michael Boitnott, Public Works Director, has met with Ron Downs with the Farnsworth Group about the upcoming MFT program for the Village streets. This matter will be put on the April's agenda.

2.	Trustee Geurts reported that the tree has been cut and removed from Village property in front of 407 W. North Street.

B.	Drainage:

Trustee Johnson advised there was no report at this time.

C	Water:

1.	Trustee Nydra Owen reported that she has checked on pricing for laminating maps for the water plant. Owen stated that the lamination of 3 maps from Kinkos will be under $100.00 and Public Works Director Boitnott can have them laminated based upon his spending authority.

2.	Trustee Nydra Owen requested to leave the matter of Well #3 refurbishment on the agenda. The matter will be discussed more after other projects such as the Tonka tank gets done per the recommendation of Michael Boitnott, Public Works Director.

D	Health/Beautification & Welfare:

Trustee Robles reported on the following:

1	Robles stated she possibly has two volunteers for the U.S. Flag Program but still needs to follow up more with them. Robles also reported that she needs to check pricing for the flags through local businesses and organizations.

2	Trustee Robles reported she has spoke with Kathy Weinzierl about the Olympia Pacesetters 4-H club and the Village flower project. Weinzierl was happy to hear of Robles' involvement and the possibility of tour/demonstration of planting from Owen Nursery.

3.	The Board reviewed the amended Peddler's Permit for the Good Old Days Festival and advised any more changes. Clerk Streenz and Trustee Robles will continue to work on this matter together.

E	Community Development:

Trustee Alwes reported the following:

1	Sewer - Have not heard anything from Farnsworth or the IEPA.

2.	Trustee Alwes reported that EMA Director Kyle Batterton was to report at tonight's meeting but has not arrived yet. Trustee Alwes also reported that paperwork has been received by McLean County EMA requesting all the figures from the blizzard. They are still trying to receive state funds for this disaster.

3.	Trustee Alwes reported that she attended the recent Home Show at US Cellular Coliseum and was impressed by a book the Village of Heyworth had made about their community. Alwes also wondered if the Village would like to consider changing the electric service for the Village to Cornbelt instead of Illinois Power. It was the consensus of the Board not to do anything further at this time.

F	Police:

Trustee Natasha Owen reported on the following for the Police Department:

1.	Trustee Natasha Owen stated that she has attended the Allin Township Board meeting about the Township Police Agreement and they would like

for the agreement to stay the same as last years. There was a short

discussion about the necessity of having a Township Agreement for

crimes that the Police Department can respond to if seen while en route to

Stanford from Danvers.

Trustee Geurts moved, seconded by Trustee Robles, to approve an

Intergovernmental Agreement with Allin Township for Police protection as

is through May 1, 2012.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Johnson and Robles.

NAYS: 1 - Trustee Nydra Owen.

ABSENT: 0

ABSTAIN: 1 - Trustee Natasha Owen (abstain goes with the majority).

There being 5 affirmative votes, the motion carried.

2.	Trustee Natasha Owen advised the Board that she met with Chief Gleason and the Danvers Police Committee on March 1, 2011 to discuss the upcoming Police Agreement. It was mentioned at the meeting that the actual amount of time that was being spent in the Village of Stanford was 40% and not 50% as agreed upon because of administrative work the Chief has to complete. The matter of renewing the Danvers/Stanford Police Agreement will be placed on the April's agenda.

3.	Trustee Natasha Owen also advised the Board that at the March 1. 2011 Police Committee meeting was the matter of the Village of Danvers requesting to purchase the Stanford's squad car and all police equipment with the option for the Village of Stanford to repurchase it if the agreement was ever not renewed.

It was the consensus of the Board to decline the request for the Village of

Danvers to purchase Stanford's squad car and police equipment at this

time.

4.	Trustee Natasha Owen and Chief Gleason advised the Board that the State of Illinois has contacted them stating that the Village of Stanford no longer has a state ID # for reports. When asked twice by Clerk Streenz which department the state ID# came from Chief Gleason advised the state with no specific department mentioned.

G	Legal:

1	Chief Gleason reported that after speaking with Allin Township Fire Chief Josh Deterding, he does not have the certification to do what the State Fire Marshall's office requested him to do in conducting an inspection of the premises located at 114 W. Main. Attorney McGrath advised that the email from the State Fire Mashall's office stated that the Fire Chief does not have to have any certification because he will not be doing the inspection. The Fire Chief only has to request the State Fire Marshal's Office to come out to inspect the premises. Chief Gleason and Clerk Streenz will try and locate photos of 114 W. Main that was taken from an inspection taken by former Chief Copeland. President Brawner will try and contact McLean County State's Attorney Bill Yoder about the situation.

2.	Attorney McGrath advised the Board that the Village could charge for the use of the tractor and man hours that it took to clean up the roof of a building located at 101 N. Division after it blew off and into the roadway last week.

3.	Trustee Geurts moved, seconded by Trustee Robles, to approve the rate increase for McGrath Law Offices from $150.00 to $160.00 for Mark's services and $140.00 to $150.00 for Pat's services starting May 1, 2011.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen

and Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

Attorney McGrath thanked the Village for the opportunity to represent them.

10.	NEW BUSINESS:

A.	Trustee Robles moved, seconded by Trustee Alwes, to approve the employment agreement for Michael Boitnott for a period of time from April 1, 2011 through March 31, 2012 with a 3% pay increase and as the agreement is amended by stating no more than 10 days of vacation can be carried into the next year.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

B.	It was the consensus of the Board to authorize Michael Boitnott, Public Works Director, to get an estimate for 5-6 trees that need to be taken down on Village right of ways for the April's meeting.

C.	President Brawner stated he does not have anything to report on the OMA violation.

D.	Attorney McGrath advised the Board of a Senate bill that addresses harassment of Villages through repeated FOIA requests.

E.	After a lengthy discussion, Trustee Geurts moved, seconded by Trustee Johnson, to approach the First Christian Church Board with the proposal to possibly move the Village Hall to the south end of the Church annex where the Stanford Police Department is currently located and authorize President Brawner to speak with Darryl Shields of the First Christian Church.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Johnson and Robles.

NAYS: 2 - Trustees Natasha Owen and Nydra Owen.

ABSENT: 0

There being 4 affirmative votes, the motion carried.

F.	Trustee Geurts spoke about the mortgage agreement for the farm land located south of Stringtown road and the possibility of the Village thinking about selling a portion of the farm ground. The matter of also raising the cash rent on the property to $155/acre to a minimum of $300/acre was discussed. President Brawner will also contact the utilities about extending the reimbursal for the property. This matter will be discussed further after the new board is seated.

** Trustee Gary Johnson left the meeting at 9:32 pm**

G.	Trustee Nydra Owen moved, seconded by Trustee Natasha Owen, to authorize Water Operator Brad Bode to attend the IL Section American Water Works Award Conference to receive the 100 year award for the Village of Stanford's water department.

On roll call the vote was:

AYES: 5 - Trustees Alwes, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Johnson.

There being 5 affirmative votes, the motion carried.

H.	Trustee Guerts moved, seconded by Trustee Natasha Owen, to authorize the purchase of Quickbooks 2011 for the Treasurer, not to exceed $250.00.

On roll call the vote was:

AYES: 5 - Trustees Alwes, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Johnson.

There being 5 affirmative votes, the motion carried.

11.	ADJOURNMENT @ 9:37pm

There being no further business to discuss, Trustee Geurts moved, seconded by

Trustee Nydra Owen, to adjourn.

ALL IN FAVOR

Prepared by:

Kara M. Streenz

Village Clerk/Collector