VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, March 18,	2010

REGULAR MEETING MINUTES

Minutes of the regular meeting of the President and Board of Trustees of the Village of Stanford, held at the Stanford Village Hall at 7:00 P.M.

1.	1.	ROLL CALL: Present: 6 - Trustees Johnalee Alwes, Ben Chase, Eric Geurts,

Natasha Owen, Nydra Owen and Rowana Robles.

Absent: 0

Also Present: President George F. Brawner, Sr., Attorney Mark McGrath and Treasurer Carrie Jassman.

2.	POLICE REPORT:

Chief Ed Moser reported for the Police Department. The report is on file at the Village Hall.

3.	APPROVAL OF MINUTES:

Trustee Geurts moved, seconded by Trustee Robles, to approve the minutes from the February 18, 2010 Meeting as presented.

All in favor.

4.	INTERNAL AUDITOR'S REPORT:

Trustee Nydra Owen stated there was nothing to report at this time.

5.	TREASURER'S REPORT:

Trustee Geurts moved, seconded by Trustee Alwes, to approve the Treasurer's Report as presented.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

6.	FINANCIAL REPORT:

Trustee Geurts moved, seconded by Trustee Alwes to approve the Financial

Report as presented.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

7.	MONTHLY DISBURSAL:

Trustee Geurts moved, seconded by Trustee Alwes, to approve the bills and authorize the Treasurer to pay them.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

8.	PRESENTATION:

Brad Glenn and John Birkey were present to request a grant of $200.00 for the Triangle of Opportunity, a committee made of area communities that focuses on economic development and quality of life within the triangle area. The next meeting will be Thursday, March 25, 2010 at Gil's.

Trustee Geurts moved, seconded by Trustee Nydra Owen, to grant the Triangle of

Opportunity $200.00

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

9.	BOITNOTT EMPLOYMENT AGREEMENT AND PRESENTATION:

A.	Trustee Robles moved, seconded by Trustee Geurts, to approval an employment

agreement with Robert M. Boitnott with the following amendments: the employee can carry ½ of vacation time earned to the next year, not to exceed 6 weeks total per year and a salary increase of 3%.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

B.	President Brawner presented Public Works/Street Superintendent Robert "Mike" Boitnott with a plaque and gift certificate in recognition of 15 years of dedicated service to the Village.

10.	PUBLIC CONCERNS:

A.	Greg Smith, with the Stanford Good Old Days Committee, had questions concerning the golf cart ordinance and that the Committee has golf carts donated to them for the weekend of the festival and some may not be modified to fit the regulations. Attorney McGrath advised Mr. Smith that the regulations are from the State of Illinois and not made by the Village. The Village can not decrease State law but can increase the requirements. Attorney McGrath also advised, that without the current Ordinance, no golf carts/gators, could not be used on the streets, just on private property.

B.	Mary Cherry with the Good Old Days Committee mentioned concerns about the background checks and fees that are required for any vendor/peddler selling products/services within the Village.

Trustee Robles moved, seconded by Trustee Natasha Owen to limit the background checks to LEADS and Registered Sex Offender for all Peddler permits.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

11.	COMMITTEES:

A.	Streets:

Trustee Geurts reported for the Street Department.

1.	The salary for a part-time maintenance worker for the Street department was discussed. Mike Boitnott stated he has contacted a neighboring community and they pay their part-time workers over $10.00/hr for a period of time of 9 months. They also pay into IMRF retirement and give them 3 holidays.

Trustee Geurts moved, seconded by Trustee Chase, to authorize Mike Boitnott to hire a seasonal employee at $10.00/hour with no more than 40 hours per week.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

2.	Trustee Geurts reported that he and Mike Boitnott has met with Ron Downs with the Farnsworth Group about the MFT program. Downs stated that we need to try and cut back on how much MFT is being spent each year because the Village has been using the surplus/reserves and only has 1-2 years remaining in the reserves. Downs suggests that the Village not do as much road work the next few years. This issue will be placed on the April agenda.

B.	Drainage:

Trustee Chase reported for Drainage.

1.	President Brawner stated he will speak with Scott Brand about the drainage issue on Circle Lane and the possibility of use of his field/tile for removal of water.

2.	Mike Boitnott reported that he has spoke with the Laborers' about possibly making a "pan" between the alley and street in the 100 block of S. Armstrong to help with the drainage issue in this area. It is an unknown time frame.

A.	Water:

Trustee Nydra Owen reported for the Water Department.

1.	Trustee Nydra Owen moved, seconded by Trustee Geurts, to approve the proposed maintenance agreement for the water tower with Corrpro as follows: the "AA" service plan, replacement of aviation and interior lights and authorize President Brawner to sign the agreement.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

2.	The maintenance agreement with Layne/Western for Well #4 was tabled until the April's meeting pending receipt of the proposal.

D.	Health, Beautification & Welfare:

Trustee Robles reported.

1.	Trustee Robles will look further into the Recycling information that was received this week and report on it at the April's meeting.

2.	President Brawner declared June 5, 2010 as Town-Wide Garage Sale day and June 7, 2010 as Town-wide Clean up day.

Trustee Robles moved, seconded by Trustee Alwes, to publish the dates

for the garage sales and clean up day in the Olympia Review.

On roll call the vote was:

AYES: 6 - Trustee Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

E.	Community Development:

Trustee Alwes reported.

1.	Trustee Alwes reported that Pat Lazoen with EMA will attend a conference at McLean County and 9 others will attend a storm spotter class on April 1st at 6:30pm in the basement of the Law and Justice Center.

2.	Kyle Batterton, EMA Director, reported that another radio mic key pad needs to purchased to be used as a floater incase no one else that has one is around to turn the siren on if needed. This unit will be kept in a safe place.

Batterton also reported that the SOP's for EMA are being revised at this

time.

Batterton reported that Jeff Wilcox has not returned a quote for the

installation of radios into the trucks, possibly $55.00/hour or a flat

unknown price. This matter will be on the April's agenda.

3.	It was reported that the siren has been repaired. A power surge destroyed the box and a new box had to be ordered. The repair was covered under warranty.

4.	Trustee Geurts moved, seconded by Trustee Alwes, to authorize EMA to purchase a mic and keypad for the siren, not to exceed $80.00

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen &	Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

5.	Chief Moser was given a new EMA application for review/background check and approval will be on the April's agenda.

6.	Trustee Alwes reported there is no recent news on the Pre-Application with Farnsworth on the sewer project.

7.	Trustee Alwes would like to request to set another Special meeting for either April 8th or 29th to meet with Marty Vanags with the Economic Development Council.

President Brawner set a Special Meeting for the Village Board for

Thursday, April 8, 2010 at 7:00 with the following agenda:

Presentation by Marty Vanags of the Economic Development Council

and any other pressing business before the agenda is posted.

8.	Trustee Alwes would like to put on the April's agenda the discussion and possible action of fund-raising ideas for a new maintenance building to meet the 45% match for a stag grant when one becomes available.

F.	Police:

Trustee Natasha Owen reported.

1.	Trustee Natasha Owen reported that she has spoke with several area Veterinarians about the possibility of housing of captured animals from within the Village. No Veterinarian would accept the request. Trustee Owen also stated that she has checked with the Humane Society and they stated the McLean County Animal Control will only euthynnize violent animals and the will check the microchips in animals for owner information.

Trustee Geurts moved, seconded by Trustee Chase, to approve the

agreement with McLean County Animal Control and authorize President

Brawner to sign.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen &

Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

2.	Chief Moser discussed the new design of the Ordinance Violation tickets that include a place for the offender to sign and the correct amount due.

3.	Trustee Natasha Owen moved, seconded by Trustee Robles, to approve a reimbursement of $75.00 to Bill Decker for overpayment of an ordinance violation ticket.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen &

Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

4.	Chief Moser introduced two part-time Police officer applicants that were present.

5.	The matter of the police video recorder/mic will be placed on the April agenda.

G.	Legal:

Attorney McGrath reported.

1.	President Brawner read an anonymous letter received in the drop box this evening in reference to nuisance cars within the Village. The letter was stamped received and the information was given to Chief Moser.

2.	Information was received that the owner of 114 W. Main may be considering selling the property.

3.	The residents at 309 N. Division have moved out and have til April 1, 2010 to have all belongings gone.

4.	Attorney McGrath spoke of a lawsuit filed by Mediacom with the FCC (Federal Trade Commission) that would like for the company to be exempt of the rate regulations. The Village has a franchise agreement with the company, where the Village receives money from them annually. Attorney McGrath stated that if more than 45% of the population has someone other than Mediacom that the company may request this exemption. Attorney McGrath does not know if they "population" means within Village limits or anyone with the 61774 zip code. The suit did not distinguish between rural and Village. Attorney McGrath recommends that the Village does not get involved with the lawsuit because of money and time. This will not effect the rates because the Village does not regulate the rates.

Trustee Geurts moved, seconded by Trustee Natasha Owen, to accept

Attorney McGrath's recommendation to ignore the Mediacom lawsuit

because the Village can not afford it.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen &

Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

5.	Trustee Alwes asked Attorney McGrath about the Trustees getting a different email for Village business. Attorney McGrath's response was if it came down to it, they (an attorney) would check both in a legal suit.

12.	NEW BUSINESS:

A.	Treasurer Jassman spoke to the Board about possibly changing the dates of payroll from the 15th and 30th of each month to every other Friday, to help out with her schedule. Mike Boitnott, Street Superintendent, stated he liked the way it is currently because of his bills being set up on a schedule. Clerk Streenz did not have a preference.

No motion made to change the dates.

2.	Trustee Geurts moved, seconded by Trustee Alwes, to authorize the Clerk to send the changes to the zoning map to the Farnsworth Group for update.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

3.	Trustee Nydra Owen spoke of a note and article that was left to Mike Boitnott from Lyle and Cindy Masters, congratulating him for the fluoride level within the water.

4.	Trustee Geurts moved, seconded by Trustee Chase, for a motion to adjourn.

On roll call the vote was:

AYES: 0

NAYS: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

ABSENT: 0

There being 0 affirmative votes, THE MOTION DID NOT PASS.

13.	EXECUTIVE SESSION CALLED @ 9:27 pm:

Trustee Natasha Owen moved, seconded by Trustee Robles, to go into executive

Session for personnel issues and requested Attorney McGrath, Chief Moser and part-

time police applicant Jeff Beiber and Jerow Scheel to stay.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

14.	ROLL CALL from EXECUTIVE SESSION @ 10:28pm

Present: 6 - Trustees Johnalee Alwes, Ben Chase, Eric Geurts, Natasha Owen, Nydra

Owen and Rowana Robles.

Absent: 0

Also Present: President George F. Brawner, Sr., Attorney Mark McGrath, Chief Ed Moser

and Jeff Beiber and Jerow Scheel.

15.	NEW BUSINESS:

A.	Trustee Nydra Owen moved, seconded by Trustee Alwes, to place a help wanted ad for a part-time police officer position with peoriahelpwanted.com not to exceed $400.00 for 30 days.

On roll call the vote was:

AYES: 2 - Trustees Alwes and Nydra Owen.

NAYS: 4 - Trustees Chase, Geurts, Natasha Owen and Robles.

MOTION FAILED.

B.	Trustees Geurts moved, seconded by Trustee Natasha Owen, to authorize Chief Moser to conduct background checks on both current applicants and revisit the issue a the next regular Board meeting or at the April 8th Special Board Meeting or after the background checks are complete.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

C.	Trustee Geurts moved to adjourn at @10:34pm.

NO SECOND, MOTION DIED.

D.	Trustee Natasha Owen advised the Board that she believes that Norman Cochran has been harassing/stalking her since the last meeting and she has not been staying at her residence since this has started. Owen stated that she has a no contact order against him at this time. Her opinion is he is doing this because she is a board member and the current arcade ordinance and that she made the motion to not issue him a coin operated machine license. Trustee Natasha Owen believes that Cochran has been watching her house through his windows at his nearby "business/residence", she also believes, he has also been pacing infront of the old Police Department on the east side of Armstrong street watching her house. Trustee Natasha Owen would like for the Village to have Cochran make notification 24 hours in advance before coming on any Village property.

Chief Moser stated that Cochran has only been to one meeting.

Attorney McGrath stated that he believes requiring someone make notification in

advance is illegal and violates the open meetings act.

Trustee Natasha Owen stated that her personal attorney has spoke with the

State's Attorney and that have not done what they advised they would do. Trustee

Natasha Owen believes that Attorney McGrath should be involved since she is an

elected official. Attorney McGrath has spoke with Bill Yoder, State's Attorney,

and Yoder stated he did not know what was told to Trustee Natasha Owen and

that there was nothing he could do. State's Attorney Yoder stated they would

contact Attorney McGrath if needed and McGrath would do the same if needed.

Attorney McGrath stated he believes this is a criminal act. He has checked the

Open meeting act and because the litigation involves a board member personally

and not the Village as a whole. The Village can not pay Attorney McGrath to

initiate a civil action because it is a criminal act.

Trustee Natasha Owen asked about peace bonds. Attorney McGrath spoke of peace bonds, because this matter should be handled by the State's Attorney, but has not heard back. Also, the question was raised about an order of protection and not a no contact order. Trustee Natasha Owen stated she was told to get an order of protection you have	to be in a "relationship" with the defendant. Attorney McGrath did not provide information on an the order of protections being granted.

Trustee Alwes asked about the potential buyer for the property and she was

advised that Cochran will not sell to that person.

Attorney McGrath apologized for the situation and stated he, as the Village Attorney, would do anything to help this situation, if requested by the State's Attorney, but so far he doesn't have such information to proceed.

Attorney McGrath advised if any other Board Member receives threats to call 911.

16.	MOTION TO ADJOURN @ 10:55pm

With there being no further business to discuss, Trustee Natasha Owen moved, seconded by Trustee Robles to adjourn.

All in favor. AYE.

Prepared by:

Kara M. Streenz

Village Clerk/Collector