VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, March 20, 2008

REGULAR MEETING MINUTES

Minutes of the regular meeting of the President and Board of Trustees of the Village of Stanford, held at the Stanford Village Hall at 7:00 P.M.

President Margaret Campbell called the meeting to order at 7:05 P.M. It was a regularly scheduled meeting.

1.	ROLL CALL: Present: 4 - Trustees Eric Geurts, Natasha Owen, Nydra Owen and George Singley.

Absent: 3 - Trustees Jacob Knobloch and Michelle Westerhouse.

Clerk Streenz

Also Present: President Margaret Campbell, Attorney Mark McGrath and Treasurer Carrie Jassman as acting Recorder.

2.	POLICE REPORT:

Chief Copeland gave the monthly report and annual report for the Police Department.

They are on file at the Village hall.

2.	PUBLIC CONCERNS:

A.	Delmar Deterts advised the board of a septic tank is backing up into his back yard and those of his neighbors Bertram and Ballinger. Deterts believes there could be tree roots preventing the flow of drainage to the tile in that area. Supervisor of	Streets, Michael Boitnott advised the Board of some options he could use to fix the problem. After discussion the Board agreed that a vac truck will be used to ook at the situation.

B.	Deterts also advised the Board of how many animals his neighbor has and the

conditions of the backyard. Attorney McGrath advised as long as people are not

willing to file a complaint to Chief Copeland and testify in court about the

situation then it is nothing more than a nuisance violation if the yard is not

cleaned in the time the Village advises.

C.	Steve Myers with Farnsworth was present to deliver the pre- application for the

IEPA loan, a letter to the DCEO requesting permission to undertake an income

survey and a sample survey form (questionaire).

Trustee Geurts moved, seconded by Trustee Natasha Owen, to authorize

President Campbell to sign the EPA loan application and submit it to the proper authorities.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Natasha Owen, Nydra Owen and Singley.

NAYS: 0

ABSENT: 2 - Trustees Knobloch and Westerhouse.

There being 4 affirmative votes, the motion carried.

Trustee Nydra Owen moved, seconded by Trustee Singley, to approve the request letter	to the Illinois Department of Commerce and Economic Opportunity and authorize President Campbell to sign the letter and any required grant documents received.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Natasha Owen, Nydra Owen and Singley.

NAYS: 0

ABSENT: 2 - Trustees Knobloch and Westerhouse.

There being 4 affirmative votes, the motion carried.

3.	APPROVAL OF MINUTES:

Trustee Geurts moved, seconded by Trustee Natasha Owen to approve the Minutes as amended.

All in favor. AYE.

4.	INTERNAL AUDITOR'S REPORT:

Trustee Knobloch absent, no report at this time.

5.	TREASURER'S REPORT:

Trustee Geurts moved, seconded by Trustee Nydra Owen, to approve the Treasurer's

Report as presented.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Natasha Owen, Nydra Owen, and Singley.

NAYS: 0

ABSENT: 2 - Trustees Knobloch and Westerhouse.

There being 4 affirmative votes, the motion carried.

Treasurer Jassman advised the Board she will be attending a seminar hosted by

Farnsworth on April 4th at no cost.

6.	FINANCIAL REPORT:

Trustee Geurts moved, seconded by Trustee Singley, to approve the Financial Report

as presented.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Natasha Owen, Nydra Owen and Singley.

NAYS: 0

ABSENT: 2 - Trustees Knobloch and Westerhouse.

There being 4 affirmative votes, the motion carried.

7.	MONTHLY DISBURSAL:

Trustee Geurts moved, seconded by Trustee Natasha Owen, to approve the monthly

disbursal as presented.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Natasha Owen, Nydra Owen and Singley.

NAYS: 0

ABSENT: 2 - Trustees Knobloch and Westerhouse.

There being 4 affirmative votes, the motion carried.

8.	COMMITTEE REPORTS:

A.	Streets:

No report at this time.

B.	Drainage:

No report at this time.

C.	Water:

1. Trustee Owen advised the Board of an Insurance Claim for the First Christian

Church's basement repair.

2. Trustee Nydra Owen moved, seconded by Trustee Geurts to approve the

Corpro "AA" inspection agreement plus the replacement of the aviation light and the interior light bulbs and authorize President Campbell to sign.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Natasha Owen, Nydra Owen and Singley.

NAYS: 0

ABSENT: 2 - Trustees Knobloch and Westerhouse.

There being 4 affirmative votes, the motion carried.

D.	Health, Beautification & Welfare:

Trustee Westerhouse absent.

It was advised the Allin Township Fire Protection District was opposed to painting the fire hydrants.

E.	Community Development:

Trustee Natasha Owen spoke about the progress of the LUCA census survey.

** Trustee Singley left for work at 8:15pm**

F.	Police:

Trustee Knobloch absent.

G.	Legal:

1.	Attorney McGrath advised that Sheree Embry was faxed on March 4th about the condition of the property at 312 W. Main. The certified mail has

not been picked up. Embry is responsible for the broken sidewalk.

Attorney McGrath will send letter after Chief Copeland's report on March

27th.

2.	Chief Copeland advised the Board that 212 S. Grant has picked up the garbage outside of the residence and the car hauler is ready to be pulled

out. There has not been any more complaints to the Chief in referrence

to the dog and the dog is still being let out front but only when the home

owner's are present.

3.	Attorney McGrath stated he has ignored a phone call from Azavar

who called wanting to set up a conference with President Campbell and

himself about the contract the Village would like to cancel.

9.	NEW BUSINESS:

1.	Trustee Geurts moved, seconded by Trustee Nydra Owen, to approve the employee contract with Michael Boitnott beginning April 1, 2008 - March 31, 2009 with a 3% wage increase beginning April 1st.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Natasha Owen, Nydra Owen & President Campbell.

NAYS: 0

ABSENT: 3 - Trustees Knobloch, Singley & Westerhouse.

There being 4 affirmative votes, the motion carried.

2.	Trustee Nydra Owen moved, seconded by Natasha Owen, to approve Ord 01-
08: an ordinance amending the village of stanford municipal code to provide amendments relating to purchasing with the following amendments:

Change Sec A&B from $250 to $500 and no purchase order forms just

authorization needed by the Committee Chair.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Natasha Owen, Nydra Owen & President Campbell.

NAYS: 0

ABSENT: 3 - Trustees Knobloch, Singley & Westerhouse.

There being 4 affirmative votes, the motion carried.

3.	Trustee Nydra Owen moved, seconded by Trustee Natasha Owen, to not renew

the water CD but move the funds to Illinois Funds instead.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Natasha Owen, Nydra Owen & President Campbell.

NAYS: 0

ABSENT: 3 - Trustees Knobloch, Singley & Westerhouse.

There being 4 affirmative votes, the motion carried.

4.	Trustee Nydra Owen moved, seconded by Trustee Natasha Owen, to approve

the rental of a vac truck to clean the red water pit and drainage on S. Blackstone

for an amount not to exceed $2000.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Natasha Owen, Nydra Owen & President Campbell.

NAYS: 0

ABSENT: 2 - Trustees Knobloch, Singley & Westerhouse.

There being 4 affirmative votes, the motion carried.

5.	Trustee Nydra Owen moved, seconded by Trustee Natasha Owen, moved to approve the IEPA water testing and authorize President Campbell to sign.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Natasha Owen, Nydra Owen & President Campbell.

NAYS: 0

ABSENT: 3 - Trustees Knobloch, Singley & Westerhouse.

There being 4 affirmative votes, the motion carried.

10.	MOTION TO ADJOURN @ 9:18 pm

There being no further business to discuss, Trustee Natasha Owen moved, seconded

by Trustee Nydra Owen. All in favor.

Minutes recorded by:

Carrie Jassman, Acting Recorder

Prepared by :

Kara M. Streenz

Village Clerk/Collector