VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, March 21, 2002

REGULAR MEETING MINUTES

Minutes of the regular meeting of the president and board of trustees of the Village of Stanford, held at the Village Hall at 7:00 P.M.

Village President George Brawner called the meeting to order at 7:10 P.M. It was a regularly scheduled meeting of the Village of Stanford.

1.	ROLL CALL: Present: 5 - Trustees John Beanblossom, Scott Eidenmiller, Jim Gilroy, Jake Owen, Jim Sharp. Absent: 1 - John Owen

Also present: Village Clerk Phyllis Fitch; Village Attorney Mark McGrath.

2.	POLICE CHIEF REPORT

Chief Copeland reported that the new squad car is in use. Officer Kretlow completed a grant request of $20,000 for police equipment and it was submitted; we will hear in June if it is granted. Chief Copeland has ordered the new computer for the squad car, but not the radios.

3.	APPROVAL OF TREASURER'S REPORT

Trustee Beanblossom moved, seconded by Trustee Sharp to approve the Treasurer's Report as given by Treasurer Harry Frank.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

There was a discussion on obtaining higher interest rates for the savings accounts. President Brawner and Trustee Eidenmiller will make inquiries at various banks.

4.	PUBLIC CONCERNS

Vernie Dean questioned the board on the status of drainage problems on W. Boundary.

5.	APPROVAL OF MINUTES

Trustee Sharp moved, seconded by Trustee Beanblossom to approve the minutes of the regular board meeting of February 21, 2002. Motion carried.

6.	MONTHLY DISBURSEMENTS APPROVAL

Trustee Eidenmiller moved, seconded by Trustee Beanblossom to approve the listed disbursements and authorize the Village Clerk to make those disbursements.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

7.	FINANCIAL REPORT

Approval of January and February financial reports are deferred until next month as the accounts are being transferred from Tremont Software to Quick Books.

8.	COMMITTEE REPORTS:

A.	Jake Owen reported for the Street Committee. Trustee Sharp moved, seconded by Trustee Jake Owen to adopt Ordinance 03-02, AN ORDINANCE AMENDING THE VILLAGE OF STANFORD MUNICIPAL CODE TO PROVIDE AMENDMENTS RELATING TO A TRUCK ROUTE IN THE VILLAGE OF STANFORD.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

B.	Trustee Beanblossom reported for the Drainage Committee.

C.	Trustee Sharp reported for the Water Committee. Trustee Sharp moved, seconded by Trustee Gilroy to pay $125 to the Illinois Rural Water Association for Mike Boitnott to attend water operator training, and reimburse Mike Boitnott $60 for a hotel room.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

D.	Trustee Gilroy reported for the Community Development Committee.

Trustee Gilroy moved, seconded by Trustee Beanblossom to reimburse Delmar Deterts up to $150 for American flags for the Village.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

E.	Trustee Eidenmiller reported for the Police and Internal Auditing Committee. Trustee Eidenmiller moved, seconded by Trustee Sharp to adopt Ordinance 04- 02, AN ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY (1996 Ford Crown Victoria), and to place an ad in the Olympia Review notifying the public of the sale.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

6.	ORDINANCE 05-02

Trustee Beanblossom moved, seconded by Trustee Eidenmiller to adopt Ordinance 05- 02, AN ORDINANCE AMENDING THE VILLAGE OF STANFORD MUNICIPAL CODE TO PROVIDE AMENDMENTS RELATING TO NOTICE TO PROPERTY OWNERS FOR UNPAID WATER BILLS.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

7.	NEW BUSINESS

Trustee Gilroy brought to the board the situation of Ron Smithson who resides at 500 W. North Street. He has not been working, their electricity has been shut off and they are using a generator. They evidently cannot afford garbage pickup so it has been piling up in their yard causing a nuisance. It was moved by Trustee Jake Owen, seconded by Trustee Eidenmiller to view this as an emergency situation and to pay one time for garbage pick up after Mr. Smithson has been notified of the nuisance by Police Chief Copeland. He will also be notified that if the problem continues, he will be fined according to the Village Ordinances.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

8.	EXECUTIVE SESSION AT 8:55 P.M.

Trustee Sharp moved, seconded by Trustee Eidenmiller to go into executive session to discuss personnel matters relating to village employees Mike Boitnott and Steve Westerfield. Mark McGrath was asked to stay.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

9.	RETURN TO REGULAR SESSION AT 9:28 P.M.

A.	ROLL CALL: Present: 5 - Trustees John Beanblossom, Scott Eidenmiller, Jim Gilroy, Jake Owen, Jim Sharp. Absent: 1 - John Owen

Also present: Village Clerk Phyllis Fitch; Village Attorney Mark McGrath.

B.	Trustee Beanblossom moved, seconded by Trustee Eidenmiller to approve the Employment Agreement with Mike Boitnott, authorizing a $.50/hr raise beginning April 1, 2002; a $2,500 bonus and an additional $.50/hr raise when Mr. Boitnott obtains his water operator license. Mr. Boitnott's current hourly wage is $15.25.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

C.	Trustee Beanblossom moved, seconded by Trustee Eidenmiller to authorize a $1.00/hr raise for Steve Westerfield beginning April 1, 2002. It was noted by the board that he had not had a raise in almost 10 years. Mr. Westerfield's current hourly wage is $15.00.

D.	Trustee Eidenmiller moved, seconded by Trustee Beanblossom to authorize an offer of annexation to the four (4) homeowners on S. Division who are currently out of the corporate limits and who pay $8 per 1000 gallons of water. The offer would lower their water rate to the current resident's rate of $4 per 1000 gallons, the Village would rebate their property tax as long as they own the property, and the Village would pay for costs relating to the annexation.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

10.	ADJOURNMENT AT 9:45 P.M.

There was no further business to come before the Board. Trustee Jake Owen moved, seconded by Trustee Sharp to adjourn. Motion carried.

Phyllis Fitch

Village Clerk