VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, April 15,	2010

REGULAR MEETING MINUTES

Minutes of the regular meeting of the President and Board of Trustees of the Village of Stanford, held at the Stanford Village Hall at 7:00 P.M.

1.	1.	ROLL CALL: Present: 6 - Trustees Johnalee Alwes, Ben Chase, Eric Geurts,

Natasha Owen, Nydra Owen and Rowana Robles.

Also Present: President George F. Brawner, Sr., Attorney Pat McGrath and Treasurer Carrie Jassman.

2.	POLICE REPORT:

Chief Ed Moser reported for the Police Department. The report is on file at the Village Hall.

3.	APPROVAL OF MINUTES:

Trustee Geurts moved, seconded by Trustee Chase, to approve the minutes from the March18, 2010 Regular Scheduled Meeting and April 8, 2010 Special Meeting as presented.

All in favor.

4.	INTERNAL AUDITOR'S REPORT:

Trustee Nydra Owen stated everything looked good.

5.	TREASURER'S REPORT:

Trustee Nydra Owen moved, seconded by Trustee Geurts, to approve the Treasurer's Report as presented.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

6.	FINANCIAL REPORT:

Treasurer Jassman stated that the semi annual Interest Payment for Olympia Estates Subdivision was paid. The Board discussed possible ways to better advertise the property through our website, paper, etc.

Trustee Geurts moved, seconded by Trustee Alwes to approve the Financial

Report as presented.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

7.	MONTHLY DISBURSAL:

Trustee Geurts moved, seconded by Trustee Natasha Owen, to approve the bills and authorize the Treasurer to pay them.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

8.	PROCLAMATION BY PRESIDENT BRAWNER:

President Brawner spoke of the passing of Marion Nafziger on April 6, 2010. He also spoke of Marion's dedication and commitment to this community over his lifetime and that Marion was considered the Village Historian.

President Brawner then Proclaimed May 5th, the birthday of Mr. Nafziger, as Marion Nafziger Day. President Brawner would like to present Cindy Nafziger, Marion's widow, a plaque in recognition of Marion's dedication to this community.

It was the consensus of the Board to instruct President Brawner to use his vested spending authority, as Village President, to purchase a plaque to be presented to Cindy Nafziger.

9.	APPOINTMENTS:

1.	President Brawner recommends the appointment of Carrie Jassman to the position of Village Treasurer for a period of time starting May 1, 2010 to April 30, 2011.

Trustee Geurts moved, seconded by Trustee Nydra Owen, to accept President Brawner's recommendation of Carrie Jassman to the position of Village Treasurer

for a period of time from May 1, 2010 to April 30, 2011.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

2.	President Brawner recommends the appointment of Brad Bode to the position of Water Operator effective May 1, 2010 through April 30, 2011.

Trustee Geurts moved, seconded by Trustee Nydra Owen, to accept the

recommendation of Brad Bode as Water Operator effective May 1, 2010 to April

30, 2011.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

3.	President Brawner recommends the appointment of Kyle Batterton to the position of EMA Director effective May 1, 2010 through April 30, 2011.

Trustee Geurts moved, seconded by Trustee Alwes, to accept the recommendation of Kyle Batterton as EMA Director effective May 1, 2010 to April

30, 2011.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

4.	President Brawner tabled the Zoning Board recommendation until after further discussion with members of the Zoning Board.

5.	President Brawner recommends the Board of Trustees keep the same Chair positions for each committee. They are as follows:

Eric Geurts - Streets, Nydra Owen - Water, Ben Chase - Drainage, Rowana Robles - Health/Beautification/Welfare, Natasha Owen - Police, Johnalee Alwes -

Community Development.

Trustee Geurts moved, seconded by Trustee Chase to accept the recommendation of all Board of Trustees keep their current Chair positions.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

10.	PUBLIC CONCERNS:

A.	Kathy Weinzierl, Dane Eiselstein, Hannah Weinzierl and Josh Behm of the Olympia Pacesetters 4-H Club were present.

Dane Eiselstein, spoke of a repair project for the Helping Hands Community Center. In an effort to improve the safety and looks of the Community Center, which houses a food pantry and clothing exchange, the 4 -H club is looking for donations to help in the replacement and repair of the roof, gutters, porch and painting of the building. The project cost is approximately $7,500.00.

Hannah Weinzierl and Josh Behm, spoke of the gardening/flower project the 4-H

Club has been doing for the Village for the last several years. The garden should

be planted and the produce will go to the Helping Hands for the 30 families that receive food assistance. The Olympia Pacesetters would like to request a $250.00 grant to continue in their efforts.

1.	Trustee Natasha Owen moved, seconded by Trustee Chase, to grant the Olympia Pacesetters 4-H Club $250.00 and authorize them to continue gardening within the Village and the use of Village Water.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

2.	Trustee Geurts moved, seconded by Trustee Natasha Owen, to grant $750.00 to the Olympia Pacesetters 4-H Club for the replacement and repair project of Helping Hands Community Center.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen &

Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

B.	Christy Strohkirch, niece of Marion Nafziger, was present to speak about a proposed 5K run/walk in conjunction with Stanford Good Days in honor of her late uncle. Strohkirch requested to block off several roads within the Village while the event was in progress.

The Board of Trustees discussed with Mrs. Strohkirch the following items:

1. Permit from McLean County Highway Department for the closure of Division

Street and Stringtown Roads and 2. Insurance for the event and the coverage of the Village as a rider on that policy.

Trustee Robles moved, seconded by Trustee Chase, to authorize the closure of Village streets within the 5K route on Saturday, July 17, 2010 for the Marion Nafziger 5K run/walk.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

C.	President Brawner adivsed the Board of theThank You card from Michael Boitnott for the recent gift for his 15 years of service to the Village.

11.	COMMITTEES:

A.	Streets:

Trustee Geurts reported.

1.	Trustee Geurts reported that the information for the MFT program has not been received from the Farnsworth Group at this time.

2.	Trustee Geurts reported that the ground where the Village its burn pile has been sold. The Village no longer have a burn site. President Brawner will speak with Brad Glenn about using a portion of the Village's farm land for a burn site.

3.	Trustee Geurts reported that a person tripped and fell on a Village sidewalk and had to get 6 stitches. They did not seek compensation from the Village. Trustee Geurts would like to speak with the Laborers' about fixing that area and other sidewalks within the Village.

Attorney Pat McGrath advised the Board that money from the Business Development District could be used on any sidewalk within that area.

B.	Drainage:

Trustee Chase reported.

1.	Trustee Geurts reported that Jim Veselak of 119 E. Boundary called him about the drainage issues and agreed to the Village using a portion of his property for drainage. Trustee Geurts requested Attorney Pat McGrath to prepare an Easement Agreement for this matter.

2.	President Brawner stated he received a call from David Boswell of 404 N. Chestnut with concerns about tile work being done in the field north of his residence. President Brawner stated there was nothing that the Village could do because that property is not annexed into village limits.

C.	Water:

Trustee Nydra Owen reported.

A.	Trustee Nydra Owen reported that Layne/Western's proposal for well maintenance did not clarify which well. The Village would like for a more specific proposal.

Trustee Owen would also like to look further into the testing matter on well #3 or could that wait until next year.

B.	Trustee Nydra Owen moved, seconded by Trustee Alwes, to accept the

LOCIS 7.0 Utility Billing upgrade proposal date 4-7-10.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen &

Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

B.	Health, Beautification & Welfare:

Trustee Robles reported.

1.	Trustee Robles will look further into the Recycling information that was received and report at the May's Meeting.

2.	Clerk Streenz brought to the attention of the Board public concerns of publishing of the town-wide garage sales in the Pantagraph.

Attorney Pat McGrath advised the Board that the Village should not pay

for publication because the Village cannot expend public funds for an exclusively private benefit. Attorney McGrath recommends the Clerk to find someone within the community to make, distribute and charge per entry on the map to pay for the publication.

C.	Community Development:

Trustee Alwes reported.

1.	Trustee Alwes reported that she and President Brawner attended the One Voice seminar and would like to complete an application for our sewer project so the Village can be considered for federal funding.

If the project is accepted, no funds will be available until 2012. The

application is due to the Economic Development Council/One Voice by

August 1, 2010 with a $250.00 application fee. Also, if the project is accepted there will be a change for representative's from the Village to go

to Washington D.C. with One Voice to ask about the Federal funding. This trip would cost approximately $1,500.00 each.

President Brawner spoke of an idea of possibly running/hooking our sewer in with the City of Bloomington at Fox Creek Subdivision off of Stringtown Rd. or the old east/west railroad bed site. Marty Vanags with the Economic Development Council stated he would speak with the City of Bloomington on the Village's behalf.

Trustee Alwes stated she has spoke with Jon Johnston with the Farnsworth Group about the grant application and nothing has been received in writing from IDCEO.

Trustee Alwes moved, seconded by Trustee Robles, the approval to submit the One Voice application and $250.00 for the sewer project to the

Economic Development Council.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen &

Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

2.	Ida Jane Clark asked Trustee Alwes has she learned how to get into the

TIGER fund.

Trustee Alwes stated that the Village would have to work with Congresswoman Halverson's office and that what The Village needs is not what the fund was intended for nor was the Village's project shovel ready.

3.	Trustee Geurts moved, seconded by Trustee Natasha Owen, to approve

the EMA application for Matthew Alvis.

On roll call the vote was:

AYES: 6 - Trustee Alwes, Chase, Geurts, Natasha Owen, Nydra Owen &

Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

4.	The Board discussed options of a new building for the Street Deptartment. The Board discussed how much more it would cost to put the Village Hall and Police Department in the same building. A new building could possibly be expandable and not finished all at once with the possibility of adding a Village Hall and Police Department in the future.

D.	Police:

Trustee Natasha Owen reported.

1.	Trustee Alwes stated she has spoken with Chief Deputy Rusty Thomas about different websites that the Village could possibly post for free the help wanted ad for a part-time police officer on. These websites have been given to Chief Moser to look further into the matter.

2.	The Board held a general discussion regarding the application for employment which the Village had received. The Board discussed the impact of prior disiplinary action on the candidacy of certain applicant and Attorney Pat McGrath advised against hiring an applicant with a disciplinary record.

B.	Legal:

Attorney Pat McGrath reported.

1.	Attorney Pat McGrath stated he received a call from Artie Horath concerning his fine and needing more time to pay the matter. Attorney Pat McGrath stated that it was a judgement and he could not give him more time. Horath will have to speak with the courts.

2.	Clerk Streenz stated that Norman Cochran come into the Village Hall and verbally requested the last 2 years of Board Minutes. Clerk Streenz advised Cochran to write the request on a piece of paper and sign it so the matter would be a legal FOIA request and offered Cochran to do it at that time. Cochran stated he would get back to her and she has yet to hear from him.

3.	Trustee Geurts moved, seconded by Trustee Natasha Owen, to adopt Resolution 03-10: a resolution of the Village of Stanford appointing an Open Meetings Act Officer pursuant to Public Act 096-0542.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen &

Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

4.	Trustee Geurts moved, seconded by Trustee Alwes, to approve Ord. 03-
10: An Ordinance setting forth provision for compliance with the Illinois Freedom of Information Act as amended by deleting the section stating we do not maintain our own website.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen &

Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

12.	NEW BUSINESS:

A.	Trustee Geurts moved, seconded by Trustee Alwes, to approve the purchase of an information ad providing general information for the Village in the Good Old Days Book for $100.00.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

B.	No motion was made for the Mahomet Aquifer Consortium.

C.	The matter of the conflicting fines in the Municipal Code was tabled until May.

D.	The Zoning Board recommendations were tabled until the May meeting.

13.	EXECUTIVE SESSION CALLED @ 9:25 pm:

Trustee Geurts moved, seconded by Trustee Alwes to enter into Executive

Session to discuss the appointment, employment, compensation and performance of a specific employee or employees of the Village pursuant to

5 ILCS 120/2(c)(2) and requested Attorney Pat McGrath, Chief Moser to stay.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

14.	.ROLL CALL from EXECUTIVE SESSION @ 9:34pm

Present: 6 - Trustees Johnalee Alwes, Ben Chase, Eric Geurts, Natasha Owen, Nydra Owen and Rowana Robles.

Absent: 0

Also Present: President George F. Brawner, Sr., Attorney Pat McGrath, Chief Ed Moser.

15.	NEW BUSINESS:

A.	Trustee Geurts moved, seconded by Trustee Nydra Owen to approve a 3%

Raise for Clerk Streenz.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen &

Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

16.	EXECUTIVE SESSION CALLED @ 9:37pm

Trustee Natasha Owen moved, seconded by Trustee Nydra Owen, to enter into Executive Session to discuss the appointment, employment, compensation and performance of a specific employee of the Village pursuant to 5 ILCS 120/2(c)(2) and request Attorney Pat McGrath to stay.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Chase, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

17.	ROLL CALL FROM EXECUTIVE SESSION @ 10:18pm

Present: 6 - Trustees Johnalee Alwes, Ben Chase, Eric Geurts, Natasha Owen,

Nydra Owen and Rowana Robles.

Also Present: President George F. Brawner, Sr., Attorney Pat McGrath.

Absent: 0

18.	NEW BUSINESS:

Trustee Natasha Owen moved, seconded by Trustee Alwes, to recommed the

appointment of Chief Ed Moser for a term effective May 1, 2010 - April 30, 2011

and also a salary increase of 3%.

On roll call the vote was:

AYES: 5 - Trustees Alwes, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

OBSTAIN: 1 - Trustee Chase.

ABSENT: 0

There being 5 affirmative votes, the motion carried.

19.	MOTION TO ADJOURN @ 10:25pm:

There being no further business to discuss, Trustee Natasha Owen moved, seconded by Trustee Chase to adjourn.

All in favor. AYE.

Prepared by:

Kara M. Streenz

Village Clerk/Collector