VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, APRIL 17, 2008

REGULAR MEETING MINUTES

Minutes of the regular meeting of the President and Board of Trustees of the Village of Stanford, held at the Stanford Village Hall at 7:00 P.M.

President Margaret Campbell called the meeting to order at 7:00 P.M. It was a regularly scheduled meeting.

1.	ROLL CALL: Present: 4 - Trustees Eric Geurts, Jake Knobloch, George Singley and Michelle Westerhouse.

Absent: 2 - Trustees Natasha Owen and Nydra Owen.

Also Present: President Margaret Campbell, Attorney Mark McGrath and Treasurer Carrie Jassman.

2.	PRESENTATION:

A.)	Lynette Desch presented information from the IIRA Conference that she and Hugh Evans attended on behalf of the Village in March.

**Trustee Natasha Owen arrived at 7:13 pm**

B.)	Ron Downs with Farnsworth Group, presented the 2008 Motor Fuel Tax (MFT)

program. Trustee Geurts explained that $10,000 has been allotted for sidewalk

work that was not in 2007 budget.

Trustee Geurts moved, seconded by Trustee Westerhouse, to approve the

Motor Fuel Tax Resolution in the amount of $48,500 for 2008 and approve President Campbell to sign.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Singley & Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Nydra Owen.

There being 5 affirmative votes, the motion carried.

C.)	Kathy Weinzerl with Olympia Pacesetters 4-H and Mary Cherry were

present to request a grant for the purchase of flowers for the beautification of

the Village.

Trustee Knobloch moved, seconded by Trustee Natasha Owen, to approve a

grant of $500 for the Olympia Pacesetters 4-H Club to be used for the purchase

of flowers.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Singley & Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Nydra Owen

There being 5 affirmative votes, the motion carried.

D.)	Jake Owen, owner of Jake's Bar, was present to request a special use liquor permit from the Village to be used the weekend of the Stanford Good Old Days

so he could run his business from the Allin Township Park District's property

located east of Pippen Park. Attorney McGrath advised Mr. Owen that he would need to request the use of the property from the Park District before he could request a license from the Village.

3.	EXECUTIVE SESSION CALLED @ 7:51pm

Trustee Knobloch moved, seconded by Trustee Singley to enter into Executive Session

to discuss employment of Police Department Chief and Personnel and request Attorney McGrath to attend.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Singley & Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Nydra Owen

There being 5 affirmative votes, the motion carried.

4.	ROLL CALL AFTER EXECUTIVE SESSION @ 8:34 pm

Roll Call:

Present: 4 - Trustees Geurts, Knobloch, Singley and Westerhouse.

Absent: 2 - Trustees Natasha Owen and Nydra Owen.

Also Present: President Campbell and Attorney McGrath.

5.	APPOINTMENTS:

A.)	Trustee Geurts moved, seconded by Trustee Westerhouse, to approve President Campbell's recommendation of appointment of Carrie Jassman as Treasurer.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Singley and Westerhouse.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

B.)	Trustee Geurts moved, seconded by Trustee Singley, to approve President

Campbell's recommendation of appointment of Brad Bode as Water Operator.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Singley and Westerhouse.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

C.)	Trustee Geurts moved, seconded by Trustee Westerhouse, to approve President

Campbell's recommendation of appointment of Michael Boitnott as Building I	Inspector.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Singley and Westerhouse.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

D.)	Trustee Geurts moved, seconded by Trustee Knobloch, to approve President

Campbell's recommendation of appointment of Brian Neal as ESDA director.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Singley and Westerhouse.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

E.)	Trustee Geurts moved, seconded by Trustee Knobloch, to approve President

Campbell's recommendation of appointment of John Owen to the Zoning Board.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Singley and Westerhouse.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

F.)	Trustee Geurts moved, seconded by Trustee Westerhouse, to table the

appointment of the Police Chief until the May 2008 meeting.

On roll call the vote was:

AYES: 2 - Trustees Geurts and Westerhouse.

NAYS: 2 - Trustees Knobloch and Singley.

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen

There being a tie vote, President Campbell had the privilege to vote.

PRESIDENT CAMPBELL: NAY

There being 3 nay votes, the motion did not pass.

G.)	Trustee Geurts moved, seconded by Trustee Westerhouse, to approve the

appointment of Chief Copeland as Stanford Police Chief for three months	requiring the Chief to submit a Policy and Procedure for the Board to vote on

within three (3) months.

On roll call the vote was:

AYES: 3 - Trustees Geurts, Singley and Westerhouse.

NAYS: 1 - Trustee Knobloch.

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 3 affirmative votes, the motion carried.

6.	POLICE REPORT:

Chief Copeland reported for the Police Department.

They are on file with the Village Hall.

7.	PUBLIC CONCERNS:

A.)	Shirley Deterts of 320 W. Main spoke of complaints against her neighbor to the

south. The complaint was the number of dogs and cats and the mess of

animal feces and other items that is in the yard. Deterts asked if the board

would consider a kennel license or an ordinance against the number of animals

permitted by a home owner within the Village limits.

** Trustee Natasha Owen returned to the meeting at 8:46pm**

B.)	Audrey Bertram of 319 W. Boundary stated she was the one Deterts was

complaining about. When questioned by President Campbell, Bertram stated

she has 12 dogs and 12 cats that were fixed. Bertram stated that it is hard for

her to keep her yard clean at this time because of the drainage problem in her

area.

C.)	Betty Ballinger of 317 W. Boundary also spoke of the drainage issue and what

has been done for the it to be fixed.

D.)	George Brawner stated that the Village would be wrong to get rid of the

Police Department.

E.)	Mark Neuhaus spoke of concerns he had with the agenda and the order that

the meeting has been conducted. Attorney McGrath explained that Mr. Neuhaus

was incorrect in that the agenda and order of the meeting was being handled

correctly.

F.)	Jake Owen stated that he could see both sides of the Police issue and

could remember how it used to be. Improvements can be made everywhere.

**Trustee Singley left at 9:04 pm**

8.	APPROVAL OF MINUTES:

Trustee Geurts moved, seconded by Trustee Knobloch to approve the minutes

as presented.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen and Westerhouse.

NAYS: 0

ABSENT: 2 - Trustees Nydra Owen and Singley.

There being 4 affirmative votes, the motion carried.

9.	INTERNAL AUDITOR'S REPORT:

No report at this time.

10.	TREASURER'S REPORT:

Trustees Geurts moved, seconded by Trustee Knobloch to approve the minutes as

presented.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen and Westerhouse.

NAYS: 0

ABSENT: 2 - Trustees Nydra Owen and Singley.

There being 4 affirmative votes the motion carried.

**Trustee Westerhouse left at 9:05pm, President Campbell makes quorum**

11.	FINANCIAL REPORT:

Trustee Geurts moved, seconded by Trustee Knobloch to approve the financial report as presented.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen and President Campbell.

NAYS: 0

ABSENT: 3 - Trustees Nydra Owen, Singley and Westerhouse.

There being 4 affirmative votes, the motion carried.

12.	MONTHLY DISBURSAL:

A.)	Trustee Geurts moved, seconded by Trustee Knobloch to approve the bills as presented and authorize the Treasurer to pay the bills.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen and President Campbell.

NAYS:0

ABSENT: 3 - Trustees Nydra Owen, Singley and Westerhouse.

There being 4 affirmative votes, the motion carried.

B.)	Trustee Geurts moved, seconded by Trustee Natasha Owen, to renew the line of credit with Tremont Savings Bank.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen and President Campbell.

NAYS: 0

ABSENT: 3 - Trustees Nydra Owen, Singley and Westerhouse.

There being 4 affirmative votes, the motion carried.

13.	COMMITTEES:

A.)	Streets:

Trustee Geurts reported that Ron Litherland with the IL Laborers has not

returned his call at this time about the maintenance building.

Trustee Geurts then reported that the IL Laborers' would like the Village to sign

an excused liability letter for any work that they would be doing for the Village.

Attorney McGrath stated he would like to review the letter after it is received and

before it is signed.

Trustee Geurts moved, seconded by Trustee Natasha Owen to authorize

President Campbell to sign the excused liability letter with the IL Laborers'

upon Attorney McGrath's approval.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen and President Campbell.

NAYS: 0

ABSENT: 3 - Trustees Nydra Owen, Singley and Westerhouse.

There being 4 affirmative votes, the motion carried.

Trustee Geurts moved, seconded by Trustee Natasha Owen, to offer to pay

half of the material for the sidewalk out of General Fund to the IL Laborers' if sidewalk is completed before MFT for the year starts.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen and President Campbell.

NAYS: 0

ABSENT: 3 - Trustees Nydra Owen, Singley and Westerhouse.

There being 4 affirmative votes, the motion carried.

B.)	Drainage:

No report at this time.

C.)	Water:

No report at this time.

D.)	Health, Beautification and Welfare:

President Campbell proclaims May 23rd and 24th from 8 am - 2 p m as

Stanford's Town-wide Garage Sales.

Trustee Natasha Owen moved, seconded by Trustee Geurts, to set the

Town-wide clean up day as June 2 and authorize the Clerk to publish the dates

in the Pantagraph and Olympia Review.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen and President Campbell.

NAYS: 0

ABSENT: 3 - Trustees Nydra Owen, Singley and Westerhouse.

There being 4 affirmative votes, the motion carried.

E.)	Community Development:

No report at this time.

F.)	Police:

No report at this time.

G.)	Legal:

1.)	Chief Copeland reported that the high winds has taken the siding off of

the west side of the garage located at 429 W. Main.

2.)	Chief Copeland reported that 312 W. Main is all cleaned up.

3.)	Ida Jane Clark had a complaint against a nuisance property.

4.)	Attorney McGrath reported that his Engagement of Service will be expired and legal fee will increase effective May 1, 2008 to $150/hr.

Trustee Geurts moved, seconded by Trustee Natasha Owen, to continue

to have Mark McGrath as the Village Attorney and approve his legal fee

increase to $150/hr effective May 1, 2008.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen & Pres. Campbell.

NAYS: 0

ABSENT: 3 - Trustees Nydra Owen, Singley & Westerhouse.

There being 4 affirmative votes, the motion carried.

14.	NEW BUSINESS:

A.)	Trustee Geurts moved, seconded by Trustee Natasha Owen to approve the

purchase of Quickbooks upgrade for $!99.95.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen & President Campbell.

NAYS: 0

ABSENT: 3 - Trustees Nydra Owen, Singley & Westerhouse.

There being 4 affirmative votes, the motion carried.

B.)	Trustee Geurts moved, seconded by Trustee Knobloch, to approve the purchase

of a new additional computer for the Village Hall not to exceed $1,200.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen & President Campbell.

NAYS: 0

ABSENT: 3 - Trustees Nydra Owen, Singley & Westerhouse.

There being 4 affirmative votes, the motion carried.

C.)	President Campbell moved, seconded by Trustee Knobloch, to approve

Ordinance 05-07: an ordinance amending the village of stanford municipal code to provide amendments relating to the definition of buildings, dwellings, portable storage sheds and structures, to provide for building permits and to provide for	variances.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen & President Campbell.	NAYS: 0

ABSENT: 3 - Trustees Nydra Owen, Singley & Westerhouse.

There being 4 affirmative votes, the motion carried.

D.)	Trustee Geurts moved, seconded by Trustee Natasha Owen, to approve the

sponsoring of a summer ball program for the Village children.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen & President Campbell.

NAYS: 0

ABSENT: 3 - Trustees Nydra Owen, Singley & Westerhouse.

There being 4 affirmative votes, the motion carried.

E.)	It was the consensus of the Board to find out more information from the state

about the restriction of animals before they make a decision.

15.	MOTION TO ADJOURN @ 9:55pm

There being no further business to discuss	President Campbell moved, seconded by Trustee Natasha Owen to adjourn.

Prepared by:

Kara M. Streenz

Village Clerk/Collector