VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, April 25, 2002

REGULAR MEETING MINUTES

Minutes of the regular meeting of the president and board of trustees of the Village of Stanford, held at the Village Hall at 7:00 P.M.

Village President George Brawner called the meeting to order at 7:00 P.M. It was a regularly scheduled meeting of the Village of Stanford.

1.	ROLL CALL: Present: 5 - Trustees John Beanblossom, Scott Eidenmiller, Jim Gilroy, Jake Owen, Jim Sharp. Absent: 1 - John Owen

Also present: Village Clerk Phyllis Fitch; Village Attorney Mark McGrath

2.	APPROVAL OF TREASURER'S REPORT

Trustee Beanblossom moved, seconded by Trustee Sharp to approve the Treasurer's Report as given by Treasurer Harry Frank.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

3.	POLICE REPORT

Bids were opened for sale of the old squad car, a 1996 Crown Victoria. Tom Brown submitted the only bid. Trustee Sharp moved, seconded by Trustee Gilroy to accept the bid of $1,547 for the squad car.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

4.	PUBLIC CONCERNS

Vernie Dean questioned the board on the status of drainage problems on W. Boundary.

5.	APPROVAL OF MINUTES

Trustee Gilroy moved, seconded by Trustee Eidenmiller to approve the minutes of the regular board meeting of March 21, 2002. Motion carried.

6.	MONTHLY DISBURSEMENTS APPROVAL

Trustee Sharp moved, seconded by Trustee Eidenmiller to approve the listed disbursements and authorize the Village Clerk to make those disbursements.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

The Village Clerk is to contact Millard Insurance and get quotes for increasing the bond for the Village Clerk.

7.	FINANCIAL REPORT

Approval of January, February and March financial reports are deferred until next month.

8.	FARNSWORTH & WYLIE

Steve Myers of F&W presented the Motor Fuel Tax proposal for 2002. Trustee Sharp moved, seconded by Trustee Eidenmiller to adopt the resolution to appropriate $23,500 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from May 1, 2002 to April 30, 2003.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

9.	RICK PHILLIPS, CPA

Rick Phillips presented the 2001-2002 fiscal year Annual Audit Report. Trustee Beanblossom moved, seconded by Trustee Eidenmiller to approve the audit as presented.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

10.	MARK McGRATH, VILLAGE ATTORNEY

Mark McGrath reported that the court ordered the demolition of the Pamela Clark trailer and shed. The garage must be cleaned out by the Village. He suggested the board check on costs of demolition.

The case on the Boyd 4 plex has been continued. It was discovered that the property has been purchased by HUD. Mr. McGrath will contact HUD to notify them of the Village's intent to demolish.

Mr. McGrath brought to the attention of the Board a pending court case that may result in requiring a detailed agenda be issued for each Village Board Meeting and he suggested that we adopt the practice immediately to be on the safe side.

Mr. McGrath has sent a letter to each property owner whose property abuts the abandoned railroad right of way and extended them an offer to purchase the property at the Village's cost. Trustee Jake Owen moved, seconded by Trustee Beanblossom to authorize the Village President to sign the completed plat for the abandoned railroad right of way as surveyed by A. J. Dowiatt.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

11.	COMMITTEE REPORTS:

A.	Jake Owen reported for the Street Committee.

B.	Trustee Beanblossom reported for the Drainage Committee.

C.	Trustee Sharp reported for the Water Committee. Trustee Sharp moved, seconded by Trustee Jake Owen to authorize the Village President to sign a one year contract with Corrpro for maintenance of the water tank.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

D.	Trustee Gilroy reported for the Community Development Committee.

Trustee Eidenmiller moved, seconded by Trustee Beanblossom to spend $3,000 on fireworks for the Good Old Days celebration.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Jake Owen and Sharp

NAYS: 1 - Trustee Gilroy

ABSENT: 1 - Trustee John Owen

There being 4 affirmative votes, the motion carried.

E.	Trustee Eidenmiller reported for the Police and Internal Auditing Committee.

12.	EXECUTIVE SESSION @ 9:05 PM

Trustee Sharp moved, seconded by Trustee Gilroy to enter executive session to discuss pay for police officers Copeland, Kretlow and Lynn; possible litigation re: employment taxes; and council members. Mark McGrath was asked to stay.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

13.	RETURN TO REGULAR SESSION @9:16 PM

The board paged Police Chief Copeland back to the meeting to discuss his request to be paid on a salary basis vs. hourly. Chief Copeland stated that since he is retired, he is only allowed to work 1,560 hours/year by the government. He was within a couple hours of that limit last year. Now he must report any hours he works while in uniform and finds he has to do a lot of work in plain clothes and not report his hours in order to stay under the limit. By being salaried he would not have the hour restriction and could better allocate his time.

14.	EXECUTIVE SESSION @ 9:24 PM

Trustee Sharp moved, seconded by Trustee Beanblossom to enter executive session to continue to discuss pay for police officers Copeland, Kretlow and Lynn; possible litigation re: employment taxes; and council members. Mark McGrath and Police Chief Coperland were asked to stay.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

The board took a short recess at 9:35 at which time Police Chief Copeland left.

15.	RETURN TO REGULAR SESSION @9:50 PM

Trustee Eidenmiller moved, seconded by Trustee Jake Owen to increase the pay of Jeff Kretlow and Jeff Lynn $.40/hour effective May 1, 2002.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

Trustee Sharp moved, seconded by Trustee Jake Owen to change the pay of Police Chief Copeland from hourly to an annual salary of $23,000 effective May 1, 2002.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

The board discussed their concerns that Trustee John Owen is not attending board meetings. They also discussed approaching him about resigning.

16.	ADJOURNMENT AT 10:00 PM

There was no further business to come before the Board. Trustee Eidenmiller moved, seconded by Trustee Sharp to adjourn. Motion carried.

Phyllis Fitch

Village Clerk