VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Tuesday, May 15, 2003

REGULAR MEETING MINUTES

Minutes of the regular meeting of the president and board of trustees of the Village of Stanford, held at the Stanford Village Hall at 7:00 P.M.

President Brawner called the meeting to order at 7:00 P.M. It was regularly scheduled meeting.

1.	ROLL CALL: Present: 6 - Trustees John Beanblossom, Scott Eidenmiller, Eric Geurts, Jim Gilroy, Jake Owen, Jim Sharp. Absent: 0

Also present: Mark McGrath, Normadee Miller, Frank & Margaret Campbell, Audrey Bertram, Steve Meyers

2.	POLICE REPORT

Chief Copeland reported on police activities.

3.	PUBLIC CONCERNS

A.	Normadee Miller thanked the board for their grant to the Silver Stars 4-H Club last year. Trustee Owen moved, seconded by Trustee Sharp to grant the Silver Stars 4-H Club $70 to purchase flowers and maintain the flower boxes around town.

On roll call the vote was:

AYES: 6 - Trustees Beanblossom, Eidenmiller, Geurts, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 6 affirmative votes, the motion carried.

Mrs. Miller also expressed concern about an accumulation of bicycles, etc. in a yard in her neighborhood creating a nuisance. President Brawner said the individual would be asked to clean up the yard.

B.	Frank & Margaret Campbell questioned the board on a letter they had received requesting them to clean up rubbish at their residence. They stated they thought the board had given them permission in the past to burn yard waste on village property and in exchange they would mow the village property. The Village Clerk was instructed to check the minutes and if it is found to be true, they may continue.

They also were requested in the aforementioned letter to remove a dead tree at the apartment complex at 113-115 W. North, which they also own. They stated they would have the tree removed.

They requested the village flush their water main more often and plow the snow on their street in a more timely manner.

C.	Audrey Bertram appealed to the board not to limit the number of pets allowed in a household.

4.	FARNSWORTH MFT PROPOSAL

A.	Steve Meyers of the Farnsworth Group presented the 2003-2004 Motor Fuel Tax Proposal for the board's approval. Trustee Sharp moved, seconded by Trustee Owen to accept the $30,500 proposal and put the contract out for bid.

On roll call the vote was:

AYES: 6 - Trustees Beanblossom, Eidenmiller, Geurts, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 6 affirmative votes, the motion carried.

B.	Mr. Meyers discussed the sewer project with the board. He said the EPA needs to know if the village plans to go ahead with the project. The board was interested in a feasibility study to explore all options regarding the project. They requested that Mr. Meyers give the board an estimate of what a feasibility study would cost.

5.	APPROVAL OF MINUTES

Trustee Gilroy moved, seconded by Trustee Sharp to approve the minutes of the April 15, 2003 and May 1, 2003 meetings as presented. Motion carried.

6.	APPROVAL OF TREASURER'S REPORT

Trustee Eidenmiller moved, seconded by Trustee Beanblossom to approve the Treasurer's Report for April 2003 as presented by the Village Clerk.

On roll call the vote was:

AYES: 6 - Trustees Beanblossom, Eidenmiller, Geurts, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 6 affirmative votes, the motion carried.

7.	MONTHLY DISBURSEMENTS APPROVAL

Trustee Beanblossom moved, seconded by Trustee Gilroy to approve the listed disbursements, and authorize the Village Clerk to make those disbursements.

On roll call the vote was:

AYES: 6 - Trustees Beanblossom, Eidenmiller, Geurts, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 6 affirmative votes, the motion carried.

8.	FINANCIAL REPORT

Trustee Eidenmiller moved, seconded by Trustee Gilroy to approve the April Financial Report.

On roll call the vote was:

AYES: 6 - Trustees Beanblossom, Eidenmiller, Geurts, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 6 affirmative votes, the motion carried.

9.	COMMITTEE REPORTS

A.	Trustee Owen reported for the Streets Committee. Trustee Beanblossom moved, seconded by Trustee Sharp to reimburse Steve Lamberti $590 for a sidewalk and curb that he installed on his property.

On roll call the vote was:

AYES: 6 - Trustees Beanblossom, Eidenmiller, Geurts, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 6 affirmative votes, the motion carried.

B.	Trustee Beanblossom reported for the Drainage Committee.

C.	Trustee Sharp reported for the Water Committee. The board will ask Mike Boitnott to check on the possibility of purchasing new water meters on a joint basis with Mackinaw.

D.	Trustee Geurts reported for the Health, Beautification & Welfare Committee. The village will probably be getting a bill from Becker Trucking for hauling and unloading tires for recycling on May 10, 2003.

Mowing village property was discussed and it was mentioned that Mike Boitnott is permitted to hire extra help at his discretion to keep up with the mowing.

Mosquito control is an issue especially because of the West Nile Virus. President Brawner will check some literature he received on the subject.

E.	Trustee Gilroy reported for the Community Development Committee.

F.	Trustee Eidenmiller reported for the Police & Internal Auditing Committee.

10.	LEGAL

A.	Mark McGrath reported that the ISU intern will be starting to work on codification of the village code and ordinances and will probably be coming to the June board meeting.

B.	Police Chief Copeland was requested to take pictures and file a report on the property at 204 S. Grant. Attorney McGrath will then send a legal notice of unsafe property to the owner.

C.	Attorney McGrath was requested by the board to prepare two sample ordinances for the next board meeting. One regarding use of skateboards, roller blades etc. on sidewalks and streets; and the other on limiting the number of animals per household and prohibiting owning dangerous animals.

11.	EXECUTIVE SESSION @ 9:45 PM

Trustee Owen moved, seconded by Trustee Beanblossom to go into executive session. Attorney McGrath was asked to stay.

On roll call the vote was:

AYES: 6 - Trustees Beanblossom, Eidenmiller, Geurts, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 6 affirmative votes, the motion carried.

12.	REGULAR SESSION @ 10:00 PM

The board was given a report of last year's budget and actual expenditures to begin the budget process for the coming fiscal year.

13.	ADJOURNMENT @ 10:10 PM

There was no further business to come before the Board. Trustee Owen moved, seconded by Trustee Eidenmiller to adjourn. Motion carried.

Phyllis Fitch

Village Clerk