VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, May 15, 2008

REGULAR MEETING MINUTES

Minutes of the regular meeting of the President and Board of Trustees of the Village of Stanford, held at the Allin Township Community Building at 7:00 P.M.

President Margaret Campbell called the meeting to order at 7:00 P.M. It was a regularly scheduled meeting.

1.	ROLL CALL: Present: 5 - Trustees Jake Knobloch, Natasha Owen, Nydra Owen, George Singley and Michelle Westerhouse.

Absent: 1 - Trustee Eric Geurts.

Also Present: President Margaret Campbell, Attorney Mark McGrath and Treasurer Carrie Jassman.

2.	PRESENTATION:

A.)	Mary Cherry wanted to thank the board for always being willing to contribute to the different organizations and projects within the Village whenever funds are needed. Cherry also spoke about the Helping Hands Community Center and

what types of services it will provide to the community.

B.)	Bill Embry, Facilitator for Olympia Estates Subdivision, presented an offer for Lot 8 of the Olympia Estates subdivision to Manahan Inc. Embry also advised, that after Manahan, Inc. is finished with building the home and it has sold, all net

proceeds will go to the Olympia School and Deer Creek/Mackinaw School

Districts.

Trustee Natasha Owen moved, seconded by Trustee Michelle Westerhouse,

to Approve Resolution 01-08: Resolution of The Village of Stanford Authorizing Conveyance of Lot 8 in Olympia Estates.

On roll call the vote was:

AYES: 5 - Trustees Knobloch, Natasha Owen, Nydra Owen, Singley and

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Geurts.

There being 5 affirmative votes, the motion carried.

Trustee Natasha Owen moved, seconded by Trustee Nydra Owen, to authorize

President Campbell and Clerk Streenz to sign the contract.

On roll call the vote was:

AYES: 5 - Trustees Knobloch, Natasha Owen, Nydra Owen, Singley and

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Geurts.

There being 5 affirmative votes, the motion carried.

** TRUSTEE GEURTS ARRIVED AT 7:15 PM **

3.	POLICE REPORT:

Chief Copeland reported for the Police Department.

A copy of a Policy and Procedure for the Use of Force was given to each Board Member

for review.

Chief Copeland advised that the background check came back clear for the Peddler's

Permit Application for Frosty Treats.

Chief Copeland reported that the grass was tall at 429-431 W. Main and that the wind

has taken the siding off of the garage.

4.	PRESENTATION (CONTINUED):

A.	Jon Johnston with the Farnsworth Group was present to speak about the low-
moderate income survey that be conducted and the importance of returning the

completed survey for the Village to possibly be eligible for grants from the State

to be used towards the sewer project.

Johnston also advised the board on the progress of the grant application for the

$20,000 grant from Illinois Department of Commerce and Economic Opportunity.

Johnston stated that approximately $1,000 will be used from the grant to pay

Farnsworth for administrative costs if granted. The State of Illinois approves up

to 10% of the grant for this cost.

B.	Mike Boitnott asked the board about issues with his property located at

419 W. Boundary, in that how long of a time frame does he have after removing

the existing mobile home to move a new one in. Boitnott was advised that the

reason why the other mobile home in the same block had to be replaced within a certain time frame was because a demolition case had been filed with the

court. That would not apply to his case.

5	APPROVAL OF MINUTES:

Moved to approve the Minutes as amended.

All in Favor.

6.	INTERNAL AUDITOR'S REPORT:

Trustee Knobloch advised he had no report at this time.

7.	TREASURER'S REPORT:

Trustee Geurts moved, seconded by Trustee Knobloch, to approve the Treasurer's

Report as presented.

On roll call the vote was:

AYES: 6 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen, Singley and

Westerhouse.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried..

8.	FINANCIAL REPORT:

Trustee Geurts moved, seconded by Trustee Nydra Owen, to approve the Financial

Report as presented.

On roll call the vote was:

AYES: 6 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen, Singley and

Westerhouse.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

9.	MONTHLY DISBURSAL:

Trustee Geurts moved, seconded by Trustee Natasha Owen, to approve the bills as

presented with the addition of setting aside $1,500 for Farnsworth group if the DCEO

grant is not received, and advised the Treasurer to pay the bills.

On roll call the vote was:

AYES: 6 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen, Singley and

Westerhouse.

NAYS: 0

ABSENT 0

There being 6 affirmative votes, the motion carried.

10.	PUBLIC CONCERNS:

A.)	Kevin Elliott with the Cement/Masons Local 18, raised questions about the

possibility of the IL Laborers' & Contractors Training Facility located in Stanford,

donating their classroom hours for the purpose of refinishing sidewalks within the

Village in that some of his union members are currently involved in classes at the

school and feel that the job needs to put out for bid. Attorney McGrath advised

Mr. Elliott that the reason why the work was not put out for bid is because we did

not ask to have the job done and the labor is being donated. The Village will

only provide the materials for the job.

B.)	Michael Hayes of 101 S. Division asked Attorney McGrath if a Municipality has

ever tried to remove a (Village) President from office? Attorney McGrath stated

it would take him some time to look it up in the IL statutes but to his knowledge,

there are very limited reasons a Village President could be removed.

C.)	Brenda Lazoen of 301 W. Boundary stated that today, May 15th is National Police

Officer Rememberance Day and would like to show acknowledge and thank

Police officers for all they do to serve and protect their community.

11.	EXECUTIVE SESSION CALLED AT 7:45PM:

Trustee Nydra Owen moved, seconded by Trustee Knobloch, for the Board to go into

Executive Session to discuss Police Department Personnel and Police Chief matters

with Attorney Mark McGrath present.

On roll call the vote was:

AYES: 6 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen, Singley and

Westerhouse.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

12.	END EXECUTIVE SESSION AT 9:15PM:

The Board returned from Executive Session at 9:15pm.

Roll Call: Present: 6 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen,

Singley and Westerhouse.

Also Present: President Campbell and Attorney McGrath.

13.	COMMITTEES:

** Trustee Singley left for work at 9:17pm**

** Trustee Westerhouse left the meeting at 9:17pm with no reason given.**

A.)	Police:

1.)	Trustee Natasha Owen moved, seconded by Trustee Knobloch to put Chief Copeland on administrative leave with pay effective immediately, direct Attorney McGrath to request an internal investigation from the McLean County Sheriff's Department on behalf of the Village Board. Additionally, Chief Copeland is directed to immediately deliver his keys, badge, passwords and schedule to Trustee Nydra Owen and a Representative of the McLean County Sheriff's Department.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen and Nydra Owen.

NAYS: 0

ABSENT: 2 - Trustees Singley and Westerhouse.

There being 4 affirmative votes, the motion carried.

2.)	Trustee Natasha Owen moved, seconded by Trustee Nydra Owen, to

pay Officer Jeff Daugherty for scheduled time until the end of May but

would not be required to work because of no working Chief and Officer

Daugherty is to turn in his keys immediately.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen and Nydra Owen.

NAYS: 0

ABSENT: 2 - Trustees Singley and Westerhouse.

There being 4 affirmative votes, the motion carried.

B.)	Streets:

Trustee Geurts reported that he has not heard back from the Labor Hall at this

time.

C.)	Drainage:

No report, Trustee Singley absent.

D.)	Water:

Table Graduated water billiing for excessive use until the June meeting.

E.)	Health, Beautification and Welfare:

No report, Trustee Westerhouse absent.

F.)	Community Development:

No report at this time.

G.)	Legal:

Chief Copeland reported on nuisance properties earlier in meeting.

14.	NEW BUSINESS:

A.)	Jake Owen, owner of Jake's Bar, was present to request a temporary Liquor

License to sell retail alcohol at the Allin Township Park District property (village

side) on the weekend of July 18 & 19 for the Stanford Good Old Days Festival.

The Board discussed changing the Class D Liquor License to 2 days and

adding the wording to include existing Liquor License holders with a possible

fee of $100.

Ron Dubblede raised questions about Police Officers for the Good Old Days

weekend. Mr. Owen advised he would be willing to hire his own additional

security.

Trustee Geurts moved, seconded by Trustee Nydra Owen, to authorize Attorney

McGrath to prepare and amend the Stanford Municipal Code to change Class D Liquor License to include two (2) day events and to allow for an existing Liquor License holder to acquire a license with a fee of $75 per day (fee only for a profit organization).

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen and Nydra Owen.

NAYS: 0

ABSENT: 2 - Trustees Singley and Westerhouse.

There being 4 affirmative votes, the motion carried.

**Trustee Nydra Owen left the meeting @ 9:55 pm**

President Campbell makes quorum, has privilege to vote.

B.)	Delmar and Shirley Deterts address the Board again with concerns about the

number of dogs and cats that their neighbor has and the condition of her yard.

It was the consensus of the Board to have Clerk Streenz send Ms. Bertram a

nuisance violation letter for the condition of her yard and table any further

discussion on the number of animals a resident may have until more information

on kennel restrictions may be obtained.

C.)	Trustee Knobloch moved, seconded by Trustee Geurts, to allow the Pacesetters

4-H to use the Village's water supply and obtain a water key with the condition

that no fertilizer or chemical be connected to the water hose at anytime.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen & President Campbell.

NAYS: 0

ABSENT: 3 - Trustees Nydra Owen, Singley and Westerhouse.

There being 4 affirmative votes, the motion carried.

D.)	Trustee Natasha Owen moved, seconded by Trustee Knobloch, to approve the

recommendation of the Zoning Board to change zoning to allow a cell tower be

erected within the Village limits on a single platted lot of more than 5 acres and

authorize Attorney McGrath to prepare the Ordinance.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen & President Campbell.

NAYS: 0

ABSENT: 3 - Trustees Nydra Owen, Singley and Westerhouse.

There being 4 affirmative votes, the motion carried.

E.)	Clerk Streenz advised the board that she was unable to find someone who would

take over the summer ball program but there was people interested in helping

the summer ball director.

Jake Owen advised the board he would take over the summer ball program.

F.)	Trustee Knobloch moved, seconded by Trustee Geurts, to declare an emergency order to replace the ESDA antenna with a cost not to exceed $300 to

E-Communications.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen & President Campbell.

NAYS: 0

ABSENT: 3 - Trustees Nydra Owen, Singley & Westerhouse.

There being 4 affirmative votes, the motion carried.

G.)	Trustee Knobloch moved, seconded by Trustee Natasha Owen, to reimburse

Allin Township for payment of the FCC License for the ESDA radios.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen & President Campbell.

NAYS: 0

ABSENT: 3 - Trustees Nydra Owen, Singley and Westerhouse.

There being 4 affirmative votes, the motion carried.

**Trustee Nydra Owen returned at 10:30PM**

H.)	Trustee Geurts moved, seconded by Trustee Knobloch, to approve the Peddler's

Permit for Frosty Treats with a set fee of $20 for 90 days.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen & Nydra Owen.

NAYS: 0

ABSENT: 2 - Trustees Singley & Westerhouse.

There being 4 affirmative votes, the motion carried.

I.)	Trustee Knobloch moved, seconded by Trustee Natasha Owen, to approve

the E-Pay program with Illinois Funds and to purchase the Verifone VX570 (dual

com) for the Village Hall.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen & Nydra Owen.

NAYS: 0

ABSENT: 2 - Trustees Singley & Westerhouse.

There being 4 affirmative votes, the motion carried.

J.)	Trustee Knobloch moved to table all remaining items on the agenda until the

June meeting.

There was no second. Motion did not pass.

K.)	It was the consensus of the Board to table the discussion of purchasing a

sign for the Village Hall from Sign-a-rama until the June meeting.

L.)	No Action can be taken on the resignation of Officer Jeff Kretlow because no

letter of resignation has come before the board, just word of mouth.

15.	MOTION TO ADJOURN @ 10:49pm

There being no further business to discuss	Trustee Nydra Owen moved, seconded by Trustee Jake Knobloch to adjourn.

Prepared by:

Kara M. Streenz

Village Clerk/Collector