VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, May 16, 2002

REGULAR MEETING MINUTES

Minutes of the regular meeting of the president and board of trustees of the Village of Stanford, held at the Village Hall at 7:00 P.M.

Village President George Brawner called the meeting to order at 7:00 P.M. It was a regularly scheduled meeting of the Village of Stanford.

1.	ROLL CALL: Present: 4 - Trustees John Beanblossom, Scott Eidenmiller, Jim Gilroy, Jim Sharp. Absent: 2 - Jake Owen, John Owen

Also present: Village Clerk Phyllis Fitch; Village Attorney Mark McGrath

2.	APPROVAL OF TREASURER'S REPORT

Trustee Beanblossom moved, seconded by Trustee Sharp to approve the Treasurer's Report as given by Treasurer Harry Frank.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

3.	POLICE REPORT

Officer Jeff Kretlow presented the results of our application for a Law Enforcement Block Grant. Stanford is not eligible for the $20,000/10% matching grant, but we are eligible for an additional funding grant with 25% matching. Of the amount we requested, $8,348 was approved for additional funding if we agree to pay $2,783 in matching funds. We need to let them know by May 22. Trustee Eidenmiller moved, seconded by Trustee Sharp to approve payment of $2,783 for the grant.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

4.	PUBLIC CONCERNS

Matt Wendland and Dwight Williamson addressed the board regarding drainage problems in Stanford.

Audrey Bertram requested a variance to erect a privacy fence on property previously purchased by the village for a drainage ditch. The board asked her to mark where she would like to erect the fence and the board will study the feasibility of her request but table making a decision until next meeting. The concern is accessibility to the drainage ditch should additional work be necessary.

Sue Bell addressed the board regarding the railroad easement being offered to owners, stating that she is the owner of lot 10, not her grandmother, Grace Owen. Attorney Mark McGrath requested she write him a letter to that effect. She then had a question about her water bill at 418 W. Main. The Village Clerk will research and reply. She also voiced a concern about the Boitnott trailer that is vacant and blowing trash from the property onto hers and wanted to know if the Village was going to pursue having the trailer demolished. The board informed her that Mr. Boitnott will be contacted about cleaning up the property before taking further action.

5.	APPROVAL OF MINUTES

Trustee Sharp moved, seconded by Trustee Beanblossom to approve the minutes as corrected of the regular board meeting of April 25, 2002. Motion carried.

6.	MONTHLY DISBURSEMENTS APPROVAL

Trustee Eidenmiller moved, seconded by Trustee Sharp to approve the listed disbursements with the addition of $274.80 to BitWise and authorize the Village Clerk to make those disbursements.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

7.	FINANCIAL REPORT

Trustee Eidenmiller moved, seconded by Trustee Gilroy to approve the January, February, March and April financial reports.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

8.	WATER RATES

Trustee Eidenmiller moved, seconded by Trustee Gilroy to request Attorney McGrath prepare an ordinance increasing water rates by 5% the first year and 3% every year thereafter becoming effective the next billing period after the ordinance is approved.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

9.	COMMITTEE REPORTS:

A.	Trustee Beanblossom had nothing further to report for the Drainage Committee than was discussed during Public Concerns.

B.	Trustee Sharp reported for the Water Committee. He also reported that the 4-H Club has requested to take on the planting and maintenance of the flowers in the Village. Trustee Sharp moved, seconded by Trustee Gilroy to grant $250 from the Health, Beautification & Welfare budget to the 4-H Club for materials for this project.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

C.	Trustee Gilroy reported for the Community Development Committee. He proposed that a survey be mailed to residents requested feedback on the viability of a convenience store in Stanford. Trustee Sharp informed the board that Mick Owen, the Allin Township Supervisor, has done extensive research on this and that the board wait to hear what his results are before proceeding.

D.	Trustee Eidenmiller reported for the Police and Internal Auditing Committee. There was discussion that the Tremont Motor Fuel Savings account is not necessary since monies can be transferred directly to Tremont Checking to pay expenses and it is not necessary for the funds to pass through the Tremont account. Trustee Eidenmiller moved, seconded by Trustee Sharp authorizing the Village Clerk to close the Motor Fuel Fund Savings account at Tremont Bank and transfer the funds to the Illinois Funds Motor Fuel Savings account.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

10.	ATTORNEY McGRATH

A.	Attorney McGrath reported that he received keys from HUD for the Boyd 4-plex and gave them to President Brawner. President Brawner said the keys only opened one side of the building and he said the bathrooms had been cleaned but there was still water on the floor and a bad odor. Mr. McGrath said he will request keys from HUD for the other part of the building. He suggested that Police Chief Copeland, Building Inspector Boitnott and President Brawner inspect the premises and determine if it is dangerous or unsafe. Chief Copeland is to write a report of the findings. In the meantime Mr. McGrath will request a continuance of the court case on June 5th.

The board discussed notifying the owners of the following three (3) properties that the grass and weeds constitute a nuisance violation: 203 S. Division, 101 White Road, and 410 W. North. The Village Clerk is to write letters to the owners.

2.	Mr. Neil Bell has made an offer to purchase the Pam Clarke property and closing is set for June 8th. Trustee Beanblossom moved, seconded by Trustee Sharp to authorize Mr. McGrath to prepare a demolition agreement stating that the trailer and shed must be demolished within 30 days and that Mr. Bell is responsible for the demolition costs and attorney fees.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

11.	APPOINTMENTS

Trustee Sharp moved, seconded by Trustee Gilroy to accept the following one year appointments as declared by President Brawner:

Mark Neuhaus - ESDA Director

Everett Copeland - Police Chief

Harry Frank - Treasurer

Mike Boitnott - Building Inspector

All committee chairs remain the same as last year

The following are also appointed:

Mike Boitnott - Street Supervisor per Employment Agreement dated April 1, 2002

Steve Westerfield - Water Operator on a monthly basis

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

12.	APPROPRIATION MEETING

Trustee Gilroy moved, seconded by Trustee Beanblossom to have a special meeting June 6, 2002 at 7:00 PM to prepare appropriations for the next fiscal year.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

13.	ADJOURNMENT AT 10:00 PM

There was no further business to come before the Board. Trustee Eidenmiller moved, seconded by Trustee Sharp to adjourn. Motion carried.

Phyllis Fitch

Village Clerk