Village of Stanford

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, June 17, 2010

REGULAR MEETING MINUTES

Minutes of the regular meeting of the President and Board of Trustees of the Village of Stanford, held at the Village Hall at 7:00pm.

1.	ROLL CALL:

Present: 6 - Trustees Johnalee Alwes, Eric Geurts, Natasha Owen, Nydra Owen, Rowana Robles and President George F. Brawner, Sr.

Absent: 0

Also Present: Attorney Mark McGrath, Chief Chris Gleason and Treasurer Carrie Jassman.

2.	POLICE REPORT:

Trustee Natasha Owen and Chief Chris Gleason reported for the Police Department.

Trustee Natasha Owen stated that Chief Gleason and herself has been going through

the contents of the Police Department.

Chief Gleason reported that took the vehicle to Yoder's to check the spare tire and the

low tire sensor on the squad is bad, will take to Dennison for work to be covered under

warranty. Gleason also stated that before winter the squad will need new tires and the

state bid is $500.00 which includes tires and labor.

3.	APPROVAL OF MINUTES:

Trustee Geurts moved, seconded by Trustee Nydra Owen, to approve the May 20, 2010 as amended by correcting the vote under section #9 to show Trustee Nydra Owen's vote as NO and to approve the minutes from May 27, 2010 and June 2, 2010 as presented.

All in favor. AYE.

4.	INTERNAL AUDITOR'S REPORT:

Trustee Nydra Owen had a question about receipts from Brad Bode, Water Operator.

Treasurer Jassman resolved the issue.

5.	TREASURER'S REPORT:

Trustee Geurts moved, seconded by Trustee Nydra Owen, to approve the Treasurer's Report as presented.

On roll call the vote was:

AYES: 5 - Trustees Alwes, Geurts, Natasha Owen, Nydra Owen and Robles.

NAYS: 0

ABSENT: 0

There being 5 affirmative votes, the motion carried.

6.	FINANCIAL REPORT:

Trustee Geurts moved, seconded by Trustee Natasha Owen, to approve the Financial Report as presented.

On roll call the vote was:

AYES: 5 - Trustees Alwes, Geurts, Natasha Owen, Nydra Owen and Robles.

NAYS: 0

ABSENT:0

There being 5 affirmative votes, the motion carried.

7.	MONTHLY DISBURSAL:

Trustee Nydra Owen moved, seconded by Trustee Geurts, to approve the bills as presented and authorize the Treasurer to pay the bills.

On roll call the vote was:

AYES: 5 - Trustees Alwes, Geurts, Natasha Owen, Nydra Owen and Robles.

NAYS: 0

ABSENT: 0

There being 5 affirmative votes, the motion carried.

8.	PUBLIC CONCERNS:

A.	Holli Applegate of 4 Circle Lane was present with her father, Lance McGrewer, and her Attorney, to speak with the board about drainage issues. Applegate advised the board that her neighbor, Rick Behm, has moved the his drainage and there is no water in the ditch/yard at this time. Applegate also showed the board a copy of the original plans for the subdivision and it shows an easement between lots 4 and 5.

President Brawner stated that the developer was told by the land owner to the

south and west that no water would be drained on to his field. Trustee Geurts

stated that without tile/drainage in place in the field to the south/west, the water

would stand in the back yard if the easement was used without a proper outlet.

Trustee Geurts also stated he would like to use the easement, if the neighbor at

Lot 5 agrees, and possibly construct a standing pipe/culvert to displace any

water from heavy rains.

Applegate also requested that the ditches be cleaned out in the front yard.

Public Works Director Mike Boitnott will be informed of the request.

B.	Ida Jane Clark had complaints about traffic coming off of Rt122 onto Kathleen at high rates of speed and making their tires squeal. Clark stated the Police may use her driveway for traffic control.

C.	Homer Smith of 205 S. Division spoke of drainage in his backyard. Smith stated he would like to put his own swail in the back part of his property to displace run off water from the field. President Brawner advised Smith that the Village is not responsible for anything he may do to his own property.

9.	APPROVAL OF EXECUTIVE SESSION MINUTES:

Trustee Natasha Owen moved, seconded by Trustee Geurts, to approve the Executive Session minutes from February 18, 2010 as presented and that they are not for public inspection.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Natasha Owen and Robles.

NAYS: 0

ABSENT: 0

ABSTAIN: 1 - Trustee Nydra Owen.

There being 4 affirmative votes, the motion carried.

10.	COMMITTEE REPORTS:

A.	Streets:

1.	Trustee Geurts reported that Mike Boitnott had to take the new GMC to Barker for some unknown problems. After it was there, Barker advised the Village of potential warranty issues and that we may need to pay a deductible of possibly $100.00 for the repair. The bumper to bumper warranty has expired, but there is still drive train and emission warranty for the GMC.

B.	Drainage:

Trustee Geurts reported.

1.	Trustee Geurts spoke of the "standing pipe/culvert" for Circle Lane and that it may not be a complete fix but would possibly help in heavy rains.

2.	Trustee Geurts reported that after speaking with Pleines about drainage issues on E. Main south to E. Boundary, the cost would be $10,000.00 to run a 10" perferated tile from the Railroad tracks to the drainage box.

Another option would be to run a 15" curtain drain behind Oakley Subdivision and the cost would be $5,000.00. This option will still not drain any surface water at Atkin's residence on E. Main.

Geurts also stated that the pipe across the roadway on E. Main is blocked, the water has no where to go.

3.	Trustee Geurts spoke of the Veselak/Green Easment Agreement for drainage stating Veselak called and his ex-wife will sign the agreement.

Geurts also stated that as soon as the papers are signed, they will start

work on the project.

C.	Water:

Trustee Nydra Owen reported for water. She has spoke to Mike Boitnott about

switching back and forth from each well.

There was also a complaint on W. Main about the yellowness of the water and a

complaint of low water pressure on N. Kathleen. Trustee Geurts will speak with

Mike Boitnott about both issues.

D.	Health, Beautification & Welfare:

Trustee Rowana Robles reported.

Trustee Robles spoke of a complaint she received about the flowers not being

planted yet around town, the weeding to be done at the Village Hall and about the grant that was given for the planting. The Board was advised that the flowers were planted the evening before the meeting. This issue will remain on the July Agenda.

E.	Community Development:

Trustee Johnalee Alwes reported.

A.	Trustee Alwes advised the board that the application for Sewer Funding has been sent to the EDC/One Voice and we are awaiting their approval.

B.	Trustee Geurts moved, seconded by Trustee Alwes, to approve an EMA application from Brian Neal pending a background check.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Nydra Owen and Robles.

NAYS: 1 - Trustee Natasha Owen.

ABSENT: 0

There being 4 affirmative votes, the motion carried.

F.	Police:

Trustee Natasha Owen reported.

1.	Trustee Natasha Owen moved, seconded by Trustee Nydra Owen, to transfer granted M-16 rifle, received through a grant, to the McLean County Sheriff's Department subject to ILEAS approval.

On roll call the vote was:

AYES: 5 - Trustees Alwes, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 5 affirmative votes, the motion carried.

2.	The matter of the surplus unforms, boots, furniture will be tabled until the July meeting pending an inventory of all Police items without any furniture.

3.	The matter of entering into an Intergovernmental Agreement with McLean for the use of our laptop will be tabled until the July meeting.

4.	Trustee Geurts moved, seconded by Trustee Natasha Owen, to purchase a trickle charger for the squad car not to exceed $100.00.

On roll call the vote was:

AYES: 5 - Trustees Alwes, Geurts, Natasha Owen, Nydra Owen and Robles.

NAYS: 0

ABSENT: 0

There being 5 affirmative votes, the motion carried.

Attorney Mark McGrath stated that he may have a trickle charger that he will donate. He will contact the Village Hall.

5.	The matter of the patrol of the Good Old Days and the 5 K run will be put on the agenda for the special meeting.

6.	The matter of the Intergovernmental Agreement with the First Christian Church for the use of their building for the Police Department will be put on the agenda for the July meeting.

7.	The Board and Chief Gleason discussed their envisionment of an Intergovernmental Agreement with the Village of Danvers for police protection.

Chief Gleason that each town would keep their own department, squads, etc.

and that they would share the patrol man power. Each entity would be the same.

Chief Gleason stated that it would be possible that on weekends there will an

officer in each Village at the same time. She also spoke about the shifts of work.

Attorney McGrath advised the board to set an amount of money that they are

willing to spend.

8.	Chief Gleason advised the Board that the uniform traffic ticket is set to change on July 1st and in September the State fines will be changed.

9.	Trustee Natasha Owen requested Clerk Streenz to look into the contract for the mobile telephone for the Police Department and table the matter until the July meeting.

G.	Legal:

1.	Attorney McGrath reported that he is scheduled for court over a mowing nuisance for 312 W. Main on Monday, June 21, 2010. The owner was sent a ticket for not mowing and she never paid. Attorney McGrath stated if the defendant does not show, the Village could file a lien on the property.

2.	Clerk Streenz advised the Board of a foreclosed property at 209 S. Division and that she has tried to contact the bank and attorneys to find out who is in control of the property and that no one has responded. Mike has mowed and placed misquito insecticide in the yard per the order of the McLean County Health Department. The yard is need of cleaning of all metal and scrap that was left by the previous owner's and it also needs to mowed.

Trustee Geurts moved, seconded by Trustee Alwes, to authorize Mike Boitnott

with President Brawner's approval to hire someone to clean the lot at 209 S. Division.

On roll call the vote was:

AYES: 5 - Trustees Alwes, Geurts, Natasha Owen, Nydra Owen and Robles.

NAYS: 0

ABSENT: 0

There being 5 affirmative votes, the motion carried.

3.	Attorney McGrath stated that he had to file a Petition for Rule to Show Cause in the Horath matter because the fines were not paid.

11.	NEW BUSINESS:

1.	The matter of conflicting fines will be tabled until the August agenda.

2.	The matter of the recommendations of the zoning board/variance application fee will be tabled until the July meeting.

3.	The matter of the sidewalk replacement for "mobile" home replacement will be placed on the July agenda.

4.	Trustee Robles moved seconded by Trustee Natasha Owen to approve Ordinance 04-10: AN ORDINANCE OF THE VILLAGE OF STANFORD, MCLEAN COUNTY, ILLINOIS, ASCERTAINING THE PREVAILING RATE OF WAGES FOR LABORERS, WORKMEN AND MECHANICS EMPLOYED ON PUBLIC WORKS OF SAID VILLAGE.

On roll call the vote was:

AYES: 5 - Trustees Alwes, Geurts, Natasha Owen, Nydra Owen and Robles.

NAYS: 0

ABSENT: 0

There being 5 affirmative votes, the motion carried.

5.	Trustee Geurts moved, seconded by Trustee Natasha Owen to approve the Peddler Permit applications for Good Old Days pending background checks.

On roll call the vote was:

AYES: 5 - Trustees Alwes, Geurts, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 5 affirmative votes, the motion carried.

6.	President Brawner called a Special Meeting for Monday, June 21, 2010 at 7:00pm the agenda will be as follows: 1.)Intergovernmental Agreement for Police Protection with the Village of Danvers, 2.) Police patrol of Good Old Days and 5K run 3.) Approval of Peddler Permit Application for Joyce Howard. 4.) Approval of Liquor License Renewal for Distinctive Affairs.

7.	Chief Gleason stated that she was asked about the bar roping off their parking lot this Saturday night for a beer garden and band. It was the consensus of the board to allow the beer garden within a roped off area and that the band abides by the noise ordinance of no loud noise after 10pm.

13.	MOTION TO ADJOURN @ 9:28pm:

There being no further business to discuss, Trustee Alwes moved, seconded by Trustee Natasha Owen to adjourn.

All in favor.

Prepared by:

Kara M. Streenz

Village Clerk/Collector