VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, June 19, 2008

REGULAR MEETING MINUTES

Minutes of the regular meeting of the President and Board of Trustees of the Village of Stanford, held at the Stanford Village Hall at 7:00 P.M.

President Margaret Campbell called the meeting to order at 7:06 P.M. It was a regularly scheduled meeting.

1.	ROLL CALL: Present: 4 - Trustees Jake Knobloch, Natasha Owen, Nydra Owen,

and Michelle Westerhouse.

Absent: 2 - Trustees Eric Geurts and George Singley.

Also Present: President Margaret Campbell, Attorney Mark McGrath,

Sheriff Mike Emery and Treasurer Carrie Jassman.

2.	POLICE REPORT:

Sheriff Mike Emery presented a police report from his department for a period of

time from April 1, 2008 - present. Sheriff Emery stated that the Sheriff's Department will

continue to patrol while the Village is without an officer.

Sheriff Emery also discussed the investigation of the Stanford Police Department and

Chief Copeland with State's Attorney Bill Yoder and Illinois State Police. Illinois State Police Zone 5 has taken the investigation and the Sheriff will keep the Village Board informed.

3.	APPROVAL OF MINUTES:

Trustee Knobloch moved, seconded by Trustee Nydra Owen, to approve both

May 15, 2008 and May 22, 2008 Minutes as presented.

All in Favor.

4.	INTERNAL AUDITOR'S REPORT:

Trustee Knobloch advised he had no report at this time.

5.	TREASURER'S REPORT:

Trustee Nydra Owen moved, seconded by Trustee Natasha Owen, to approve the

Treasurer's report as presented.

On roll call the vote was:

AYES: 4 - Trustees Knobloch, Natasha Owen, Nydra Owen and Westerhouse.

NAYS: 0

ABSENT: 2 - Trustees Geurts and Singley.

There being 4 affirmative votes, the motion carried.

6.	FINANCIAL REPORT:

Trustee Nydra Owen moved, seconded by Trustee Westerhouse, to approve the

Financial report as presented.

On roll call the vote was:

AYES: 4 - Trustees Knobloch, Natasha Owen, Nydra Owen and Westerhouse.

NAYS: 0

ABSENT: 2 - Trustees Geurts and Singley.

There being 4 affirmative votes, the motion carried.

7.	MONTHLY DISBURSAL:

Trustee Knobloch moved, seconded by Trustee Nydra Owen, to approve the monthly

disbursal and advised the Treasurer to pay the bills.

On roll call the vote was:

AYES: 4 - Trustees Knobloch, Natasha Owen, Nydra Owen and Westerhouse.

NAYS: 0

ABSENT: 2 - Trustees Geurts and Singley.

There being 4 affirmative votes, the motion carried.

**TRUSTEE GEURTS ARRIVED AT 7:21pm**

8.	EXECUTIVE SESSION CALLED AT 7:22pm:

Trustee Nydra Owen moved, seconded by Trustee Knobloch, to go into executive

session to discuss police employment issues and to include Attorney McGrath and Sheriff Emery.

On roll call the vote was:

AYES: 4 - Trustees Knobloch, Natasha Owen, Nydra Owen and President Campbell.

NAYS: 2 - Trustees Geurts and Westerhouse.

ABSENT: 1 - Trustee Singley.

There being 4 affirmative votes, the motion carried.

END EXECUTIVE SESSION AT 7:49pm:

Roll Call after Executive Session:

Present: 5 - Trustees Eric Geurts, Jacob Knobloch, Natasha Owen, Nydra Owen and

Michelle Westerhouse.

Absent: 1 - Trustee George Singley.

Also Present: 3 - President Margaret Campbell, Attorney Mark McGrath and

Sheriff Mike Emery.

8.	PUBLIC CONCERNS:

A.	Dorothy Beaty of 403 W. Carter, stated she has lived her since 1968 and has

concerns with how run down portions of the Village is looking and the amount

of vacant homes within the Village and was wondering what the Board was

going to do about it.

B.	Betty Ballinger of 317 W. Boundary, commends the Board for trying to abate the

nuisance coming from her nieghbor's yard. Ballinger stated that the stench is

still very strong and they can not be outside because of it. Ballinger also had

questions about the drainage issues at Boundary and Blackstone.

C.	Brenda Lazoen of 301 W. Boundary, had questions concerning the agenda and

if it could be posted on the village website and when would the executive session

minutes and tapes be available for public viewing.

9.	COMMITTEES:

** Trustee Geurts requested that Jake Owen and Dea Anderson be moved up on the

agenda because of time issues **

A.	Trustee Geurts moved, seconded by Trustee Westerhouse, to approve

Ordinance 03-08: An Ordinance Amending the Village of Stanford Municipal

Code to Provide Amendments Relating to Class D Liquor License and

authorize the President and Clerk to sign.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen and

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

B.	Trustee Nydra Owen moved, seconded by Trustee Knobloch, to approve a

Class D Liquor License for Jake Owen to conduct his business known as Jake's

at an offsite location in the 200 block of W. School St., for the dates of July 18 &

July 19, 2008 ( in conjunction with the Good Old Days) contingent on the following: 1.) that item 12 of the Liquor License Application is up to date

2.) current dram insurance for the weekend with the Village of Stanford listed

as riders 3.) State Special Liquor License must be obtained and proof of the

above mentioned items must be shown to the Liquor Commissioner by July 17, 2008.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen and

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

C.	Distinctive Affairs has been reorganized into L.L.C. partnership and is applying

for a new Class A Liquor License.

Trustee Nydra Owen moved, seconded by Trustee Westerhouse, to approve

a Class A Liquor License to Distinctive Affairs to expire June 30, 2009 contingent

on the following copies be given to the Village Hall: 1.) Dram Insurance,

2.) Secretary of State Corporation approval letter 3.) State Liquor License.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen and

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

D.	Streets:

Trustee Geurts moved, seconded by Trustee Westerhouse, to approve the

Motor Fuel Tax Bid from Beniach Construction in the amount of $14,375.00

for Cover Seal and Agg.work.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

E.	Drainage:

No report, Trustee Singley absent.

B.	Water:

Table Graduated water billiing for excessive use until the July meeting.

G.	Health, Beautification and Welfare:

Trustee Nydra Owen moved, seconded by Trustee Westerhouse, to approve

up to $100 for handouts for the Good Old Days parade.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen and

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

H.	Community Development:

Jon Johnston of Farnsworth has advised President Campbell that 50% of the

low/moderate income surveys are back. President Campbell has signed the

application for the DCEO grant.

I.	Police:

1.	Trustee Knobloch moved, seconded by Trustee Nydra Owen, to direct

Attorney McGrath request on behalf of the Village Board, copies of all

reports and results of the internal investigation, related to Chief Copeland, from the McLean County Sheriff and Illinois State Police.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

2.	Trustee Nydra Owen moved, seconded by Trustee Geurts, to approve

the hireback of 2 McLean County Sheriff's Office Deputies, with each

Deputy being helped by 1 or more Sheriff Reserve Officer, for the

Stanford Good Old Days weekend at $35/hour per Deputy.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

3.	The Village has received a proposal for temporary police coverage from

Danvers Police Department, Attorney McGrath disclosed he was the

Attorney for the Village of Danvers and the Stanford Village Board has

waived any conflict he had. Because of a quick need of a police patrol,

Attorney McGrath recommends to the Board to authorize the President

and representative to enter into negotiations with Danvers Police

Department, for the purpose of patrol, with the end date of July 31, 2008.

Trustee Geurts moved, seconded by Trustee Natasha Owen, authorize

President Campbell and a representative, to enter into a Police Service

Agreement with the Village of Danvers through July 31, 2008 with the

cost not to exceed $1,250. President Campbell and Trustee Nydra Owen

are authorized to negotiate the terms of the contract and upon approval

of the Village of Danvers, President Campbell and Clerk Streenz are

authorized to sign.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

4.	Trustee Nydra Owen had concerns about keys that have not been returned to the Village and there is no log of sign out of keys. Trustee

Nydra Owen spoke about if employees need to fill out a form listing their

personal property and Village Hall security.

J.	Legal:

1.	Trustee Geurts moved, seconded by Trustee Westerhouse, to authorize

Attorney McGrath to write a letter to McLean County Health Department

and McLean County Sheriff's Department on Village letterhead,

respectfully requesting the Health Department would come speak with the

residence of 319 W. Boundary about the dog/cat population and the

strong offensive odor that comes from the residence.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

2.	Clerk Streenz asked Attorney McGrath about the tall grass at

202 N. Division and what action can be taken since the home is in

foreclosure. Attorney McGrath advised the Clerk that if no action has

been done, to have Maintenance mow the grass on Monday and put

a lien on the property.

11.	NEW BUSINESS:

A.	Trustee Knobloch moved, seconded by Trustee Natasha Owen, to authorize the

President and Clerk to sign the Third Mortgage agreement for Olympia Estates.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

B.	It was the consensus of the Board to table the discussion of the Business

Development District until July and have a committee meeting to make a plan

of what types of projects the money will be used for within the District.

C.	Trustee Geurts moved, seconded by Trustee Westerhouse, to approve

Ord. 02-08: An Ordinance amending the Village of Stanford Municipal code

to provide amendments relating to cell towers.

On roll call the vote was:

AYES:5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen & Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

D.	Trustee Knobloch moved, seconded by Trustee Geurts, to approve

Ord 04-08: An ordinance of the village of stanford, mclean county, illinois,

ascertaining the prevailing rate of wages for laborers, workmen and

mechanics employed on public works of said village.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

E.	Trustee Westerhouse moved, seconded by Trustee Natasha Owen, to raise the

fee of a Class A Liquor License to $800 (matching the current Class B fee) and

adopting Ord 06-08: an ordinance amending the village of stanford municipal

code to provide amendments relating to class a liquor license fees and

authorize the President and Clerk to sign.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

F.	Trustee Geurts moved, seconded by Trustee Knobloch, to enter into an

Intergovernmental Agreement with Allin Township Park District over the purchase

of a new mower, paying half of the purchase price of $3,759.20 up front not to

exceed $1,900 with 1/3 of the money to come from the water funds.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

G.	Trustee Knobloch moved, seconded by Trustee Natasha Owen, to table the

discussion of the number of animals per household until the July meeting.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

H.	Trustee Knobloch moved, seconded by Trustee Geurts, to get quotes from

licensed electricians for the new circuits that need to be installed in the

Village Hall.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

I.	Trustee Geurts moved, seconded by Trustee Westerhouse, to purchase an

exterior Village Hall sign from Sign-A-Rama not to exceed $200 and to have

maintenance install.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1- Trustee Singley.

There being 5 affirmative votes, the motion carried.

J.	Trustee Geurts moved, seconded by Trustee Knobloch, to table the discussion

of the purchase of the Rutledge property on W. Main until the July meeting.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

K.	Trustee Knobloch moved, seconded by Trustee Westerhouse, to approve

Treasurer Jassman to work July 7th, 8th and 10th for the Clerk, while she is on

vacation, and to pay the Treasurer the Clerk's pay and to post the change of

hours.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

L.	Trustee Nydra Owen moved, seconded by Trustee Geurts, to allow the Clerk

to change the Village Hall hours for the week of July 21-25 from 2-6pm so she

may help with Vacation Bible School in the morning.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

M.	Trustee Geurts moved, seconded by Trustee Natasha Owen, to approve the

following fees for Peddler's Permits $20 for 90 days and $5/weekend only

for the Good Old Days and to approve any Good Old Days Permit pending

Criminal History return.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

N.	Trustee Knobloch moved, seconded by Trustee Westerhouse, to purchase an

informational ad for the Good Old Days book not to exceed $100.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

O.	Trustee Geurts moved, seconded by Trustee Natasha Owen, to grant $200 to

the Triangle of Opportunity.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

P.	Trustee Natasha Owen moved, seconded by Trustee Westerhouse, to table

the appropriations until the July meeting and to start the July meeting at 6:30pm

and consider the appropriations immediately after roll call.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Westerhouse.

NAYS: 0

ABSENT: 1 - Trustee Singley.

There being 5 affirmative votes, the motion carried.

12.	MOTION TO ADJOURN @ 10:35pm

There being no further business to discuss	Trustee Natasha Owen moved, seconded by Trustee Jake Knobloch to adjourn.

Prepared by:

Kara M. Streenz

Village Clerk/Collector