VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, June 28, 2001

REGULAR MEETING MINUTES

Minutes of the regular meeting of the president and board of trustees of the Village of Stanford, held at the Village Hall at 7:30 P.M.

Village President George Brawner called the meeting to order at 7:35 P.M. It was a regularly scheduled meeting of the Village of Stanford.

1.	ROLL CALL: Present: 4 - Trustees John Beanblossom, Scott Eidenmiller, Jim Gilroy, Jim Sharp. Absent: 2 - Jake Owen, John Owen.

Also present: Engineer Steve Meyers, Attorney Mark McGrath, Village Clerk Phyllis Fitch, Treasurer Harry Frank.

2.	VILLAGE ENGINEER'S REPORT:

A.	Trustee Sharp moved, seconded by Trustee Beanblossom to pay 2 young people $20 each to distribute a "Drainage Questionnaire" door to door in Stanford.

On roll call the vote was

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

3.	ACCOUNTANT RICK PHILLIPS:

A.	Financial Statements and Independent Auditors' Report dated April 30, 2000

Trustee Beanblossom moved, seconded by Trustee Eidenmiller to accept the auditors' report for fiscal year 1999-2000.

On roll call the vote was

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

B.	Proposal for Annual Audits of the Village of Stanford

Trustee Sharp moved, seconded by Trustee Gilroy to accept the contract as presented by Rick Phillips, CPA for the fiscal years ending April 30, 2001, 2002, 2003 and 2004.

On roll call the vote was

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

4.	POLICE CHIEF REPORT

5.	PUBLIC CONCERNS:

Josh Deterding and Aaron Owen presented a mowing contract proposal for the Village. The proposal was declined.

6.	TREASURER'S REPORT:

Trustee Beanblossom moved, seconded by Trustee Gilroy to accept the Treasurer's Report presented by the Treasurer.

On roll call the vote was

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

7.	STANFORD GOOD OLD DAYS COMMITTEE:

Trustee Eidenmiller moved, seconded by Trustee Beanblossom to grant $1,000 to the Stanford Good Old Days Committee towards expenses for the July 20-22, 2001 festival.

On roll call the vote was

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

8.	APPROVAL OF MINUTES:

Trustee Gilroy moved, seconded by Trustee Sharp to approve the minutes of the May 17, 2001 meeting as corrected. Motion carried.

9.	MONTHLY DISBURSEMENTS APPROVAL:

Trustee Eidenmiller moved, seconded by Trustee Sharp to approve the listed disbursements and authorize the Village Clerk to make those disbursements.

On roll call the vote was

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

10.	COMMITTEE REPORTS:

Trustee Beanblossom reported for the Drainage Committee.

Trustee Sharp reported for the Water Committee.

Trustee Gilroy reported for the Community Development Committee.

Trustee Eidenmiller reported for the Police & Internal Auditor Committee.

11.	VILLAGE ATTORNEY'S REPORT:

Ordinance No. 6-01: Trustee Sharp moved, seconded by Trustee Eidenmiller to adopt Ordinance No. 6-01, "An Ordinance of the Village of Stanford, McLean County, Illinois, Ascertaining the Prevailing Rate of Wages for Laborers, Workmen and Mechanics Employed on Public Works of Said Village".

On roll call the vote was

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

12.	NEW BUSINESS:

A.	Trustee Sharp moved, seconded by Trustee Eidenmiller to authorize the Village Clerk to purchase Quickbooks 2000 and a Lexmark inkjet printer.

On roll call the vote was

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

B.	Trustee Gilroy moved, seconded by Trustee Beanblossom to authorize the Village Clerk to purchase a computer desk and bookcase from Office Depot if comparable items are not available as a donation State Farm.

On roll call the vote was

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

C.	Trustee Eidenmiller moved, seconded by Trustee Gilroy to authorize the Village Clerk to research and hire a pest exterminator for the Village Hall.

On roll call the vote was

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

D.	Trustee Beanblossom moved, seconded by Trustee Eidenmiller to approve the Village President's nomination of Mark Neuhaus as ESDA Director.

On roll call the vote was

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

E.	Trustee Eidenmiller moved, seconded by Trustee Beanblossom to authorize Police Chief Copeland to inspect the premises at 411 - 413 W. North St., Stanford, per Ordinance No. 7-89, "Building Demolition and Repair Ordinance for the Village of Stanford", and report his results to Attorney Mark McGrath who will prepare a lien notice for the property.

On roll call the vote was

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

13.	APPROVAL OF MAY FINANCIAL REPORT:

Trustee Sharp moved, seconded by Trustee Eidenmiller to accept the May Financial Report as presented.

On roll call the vote was

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

14.	ADJOURN TO EXECUTIVE SESSION:

At 10:50 P. M. Trustee Gilroy moved, seconded by Trustee Sharp to adjourn to Executive Session to discuss possible legal action regarding IP and other bills. Attorney Mark McGrath was requested to stay.

15.	RETURN TO REGULAR MEETING:

At 11:17 P. M. the regular meeting resumed.

16.	ROLL CALL: Present: 4 - Trustees John Beanblossom, Scott Eidenmiller, Jim Gilroy, Jim Sharp. Absent: 2 - Jake Owen, John Owen.

Also present: Attorney Mark McGrath, Village Clerk Phyllis Fitch.

17.	OTHER BUSINESS:

Trustee Gilroy moved, seconded by Trustee Beanblossom to authorize the Village Clerk to destroy old stale internal records.

On roll call the vote was

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

18.	ADJOURNMENT AT 11:30 P.M.

There was no further business to come before the Board. Trustee Sharp moved, seconded by Trustee Eidenmiller to adjourn. Motion carried.