VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, July 10, 2003

REGULAR MEETING MINUTES

Minutes of the regular meeting of the president and board of trustees of the Village of Stanford, held at the Stanford Village Hall at 7:00 P.M.

President Brawner called the meeting to order at 7:10 P.M. It was regularly scheduled meeting.

1.	ROLL CALL: Present: 4 - Trustees John Beanblossom, Eric Geurts, Jim Gilroy, Jim Sharp. Absent: 0

Also present: Mark McGrath, Scott Eidenmiller

2.	POLICE REPORT

Chief Copeland reported on police activities. Mark McGrath will provide sample ordinances at the next meeting for control of skateboards, roller blades, snowmobiles, etc.

3.	APPROVAL OF MINUTES

Trustee Sharp moved, seconded by Trustee Gilroy to approve the minutes of the June 19, 2003 and July 2, 2003 meetings as presented. Motion carried.

4.	APPROVAL OF TREASURER'S REPORT

Trustee Beanblossom moved, seconded by Trustee Geurts to approve the Treasurer's Report for June 2003 as presented.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Geurts, Gilroy, and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 4 affirmative votes, the motion carried.

5.	TREASURER'S QUARTERLY INVESTMENT REPORT

Trustee Sharp moved, seconded by Trustee Beanblossom to approve the Treasurer's Quarterly Investment Report for April - June 2003.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Geurts, Gilroy, and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 4 affirmative votes, the motion carried.

6.	MONTHLY DISBURSEMENTS APPROVAL

Trustee Sharp moved, seconded by Trustee Beanblossom to approve the listed disbursements, and in addition $315.80 to Owen Tire for 4 tires for the squad car, and authorize the Village Clerk to make those disbursements.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Geurts, Gilroy, and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 4 affirmative votes, the motion carried.

7.	FINANCIAL REPORT

Trustee Gilroy moved, seconded by Trustee Sharp to approve the June Financial Report with the correction of recategorizing $75 to Farnsworth Group from Water to Sewer Project.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Geurts, Gilroy, and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 4 affirmative votes, the motion carried.

8.	COMMITTEE REPORTS

A.	Trustee Geurts reported for the Streets Committee.

1.	Trustee Gilroy moved, seconded by Trustee Geurts to accept the bid of McLean County Asphalt in the amount of $9,946.25 for bituminous seal coat work to come from Motor Fuel Tax funds.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Geurts, Gilroy, and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 4 affirmative votes, the motion carried.

2.	Trustee Geurts and Street Superintendent Boitnott will check the sidewalks around town and make a list of those needing repair/replacement and get approximate costs involved for next month's meeting.

B.	Trustee Beanblossom reported for the Drainage Committee.

C.	Trustee Sharp reported for the Water Committee. Trustee Beanblossom moved, seconded by Trustee Geurts to hold Steve Westerfield's check until the matter of the EPA violations has been resolved.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Geurts, Gilroy, and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 4 affirmative votes, the motion carried.

D.	Trustee Geurts reported for the Health, Beautification & Welfare Committee.

1.	Trustee Gilroy moved, seconded by Trustee Sharp to send a letter to the Campbells at 404 N. Blackstone explaining that since no agreement was found in the minutes of their being allowed to burn on village property, and if there was an agreement it is now canceled. Also they will not be permitted to store their garbage cans on village property. They will be given 30 days to comply.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Geurts, Gilroy, and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 4 affirmative votes, the motion carried.

2.	It is believed that the property at 411-413 W. North St. has been sold to Mr. Chris Pfoltner. If so, a letter is to be sent to him informing him that the dead tree on that lot must be removed.

3.	Trustee Geurts contacted McLean County Animal Control about the possibility of contracting with them. He reported they are not accepting any new towns, and will be discontinuing small town pickup. However, with a contract, the village will be allowed to bring in animals to the shelter for a $20 fee. The issue is tabled until next meeting.

4.	Trustee Beanblossom moved, seconded by Trustee Gilroy that Trustee Gilroy be allowed $1,000 to purchase 2 replacement Christmas decorations, brackets and bulbs.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Geurts, Gilroy, and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 4 affirmative votes, the motion carried.

5.	Trustee Geurts checked into recycling. He reported that there are currently no containers available. If the village buys a container (for approx. $6,000), it will be removed at a cost of $175/month. Cardboard, paper and plastics will be collected. Trustee Geurts will check on the possibility of obtaining a container from the Wal-Mart grant program. The issue is tabled until next meeting.

E.	Trustee Gilroy reported for the Community Development Committee.

1.	Trustee Beanblossom moved, seconded by Trustee Gilroy to spend up to $28,000 for Farnsworth Group to conduct a Sewer Feasibility Study.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Geurts, Gilroy, and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 4 affirmative votes, the motion carried.

2.	Trustee Gilroy will call Larry Morgan Electrical to repair the lights that are not working on the Armed Forces Tribute.

F.	Advisory Chair Scott Eidenmiller reported for the Police & Internal Auditor. Trustee Gilroy moved, seconded by Trustee Geurts to accept the IDOT Motor Fuel Audit Report for 2003.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Geurts, Gilroy, and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 4 affirmative votes, the motion carried.

12.	LEGAL

A.	Trustee Gilroy moved, seconded by Trustee Beanblossom to adopt Ordinance 03-
03, an ordinance making appropriations for the corporate purposes of the village of stanford, illinois for the fiscal year beginning may 1, 2003 and ending April 30, 2004, with the addition of the following line items: under Administration: Back Taxes to IRS 941 Taxes - $20,000, and under Community Development: Recycling - $5,000.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Geurts, Gilroy, and Sharp.

NAYS: 0 - None

ABSENT: 0

There being 4 affirmative votes, the motion carried.

B.	The draft copy of the village code was presented to the board. It was prepared by an intern, Rod Dierker, working for Mark McGrath. The code will be divided into sections and reviewed by individual board members. The issue is tabled until the next meeting.

13.	ADJOURNMENT @ 9:40 PM

There was no further business to come before the Board. Trustee Sharp moved, seconded by Trustee Beanblossom to adjourn. Motion carried.

Phyllis Fitch

Village Clerk