Village of Stanford

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, July 15, 2010

REGULAR MEETING MINUTES

Minutes of the regular meeting of the President and Board of Trustees of the Village of Stanford, held at the Village Hall at 7:00pm.

1.	ROLL CALL:

Present: 6 - Trustees Johnalee Alwes, Eric Geurts, Natasha Owen, Nydra Owen, Rowana Robles and President George F. Brawner, Sr.

Absent: 1 - Trustee Gary Johnson

Also Present: Attorney Mark McGrath, Chief Chris Gleason and Treasurer Carrie Jassman.

** Trustee Gary Johnson arrived at 7:02pm**

2.	APPROVAL OF MINUTES:

A.	Trustee Geurts moved, seconded by Trustee Natasha Owen to approve the June 17, 2010 minutes as presented.

All in favor. AYE

B.	Trustee Geurts moved, seconded by Trustee Robles to approve the June 21, 2010 Special Meeting minutes as presented.

All in favor. AYE

C.	Trustee Nydra Owen moved, seconded by Trustee Geurts to approve the July 7, 2010 Special Meeting minutes as presented.

All in favor. AYE

3.	INTERNAL AUDITOR'S REPORT:

Trustee Nydra Owen stated everything looked good and there was no report at this time.

4.	TREASURER'S REPORT:

Trustee Geurts moved, seconded by Trustee Nydra Owen, to approve the Treasurer's Report as presented.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen and Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

5.	FINANCIAL REPORT:

Trustee Nydra Owen asked Treasurer Jassman if a reimbursement has been made by

Ed Moser for the squad repairs. Treasurer Jassman stated yes, they have been paid.

Trustee Geurts moved, seconded by Trustee Nydra Owen, to approve the Financial Report as presented.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen and Robles.

NAYS: 0

ABSENT:0

There being 6 affirmative votes, the motion carried.

6.	MONTHLY DISBURSAL:

Trustee Geurts moved, seconded by Trustee Alwes, to approve the bills as amended by moving the payment of the CA -16 gravel to be paid out of the Motor Fuel Tax (MFT) fund and not out of the general fund and authorize the Treasurer to pay the bills.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen and Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

7.	RESIGNATION OF TREASURER JASSMAN:

President Brawner advised the Board of Treasurer Jassman's resignation effective July 31, 2010. Treasurer Jassman and her family are moving.The Board thanked her for her

time spent with the Village and appreciates all she has done. The Board stated she has

done a very good job.

Trustee Geurts moved, seconded by Trustee Natasha Owen, to approve the notarized

resignation letter from Treasurer Jassman with regret.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen and Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

8.	APPOINTMENTS:

President Brawner and Treasurer Jassman spoke of a candidate for the position of Treasurer. Kelly Elgin is from Danvers and has previous experience from State Farm payroll department. Elgin also graduated from ISU with a Finance degree in 2006.

President Brawner recommends the appointment of Kelly Elgin to the position of Treasurer for a term effective August 1, 2010 - May 1 2011.

A.	Trustee Nydra Owen moved, seconded by Trustee Natasha Owen to accept President Brawner's recommendation of appointment of Kelly Elgin to the position of Village Treasurer effective from August 1, 2010 to May 1, 2011 and also hire Elgin as Deputy Treasurer for a period of time from July 15, 2010 to August 1, 2010 for transition.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen &

Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

B.	Trustee Natasha Owen moved, seconded by Trustee Johnson, to add Kelly Elgin to the list to sign checks as of August 1, 2010 and remove Carrie Jassman effective August 1, 2010.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen &

Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

9.	PUBLIC CONCERNS:

A.	Karen and David Boswell of 404 N. Chestnut was present and voiced their concern of about how the farmer to the north of their property has redirected the water to come out of his field and drain down the west side of Chestnut street. Mrs. Boswell believes this is not a natural flow of water. It has not done this before he had work done to his field earlier this year. The Boswell's are requesting the Village to authorize Attorney McGrath to write a letter to the property owner of the field about the drainage issue. Mrs. Boswell also stated that this is possibly a health hazard with the standing water, infestation of mosquitoes, and the chemicals that may be running off of the field. Boswell's also stated that if there was a culvert at the house across from them, it might direct the water to both sides of the street instead of just one.

Marc Fishman of 400 N. Chestnut, was also present with concerns on this matter. Fishman felt that the ditches needed to be cleaned again and was wondering if they are appropriately sized for the amount of water that they handle.

Attorney McGrath advised that it would be illegal for the Village to respond

because a judge enforces drainage rights, not the Village. McGrath also stated

that it is illegal to change the naturalflow of water and advised the Boswell's to contact the Illinois Department of Agriculture and the Health Department about the concerns with runoff of chemicals from the field. Trustee Geurts will look into the matter of a Allin Township Drainage District. Trustee Nydra Owen asked if anyone has spoke with the property owner?

It was advised that this issue would have to be taken up as a private matter. Mrs.

Boswell requested culverts on both sides of Chestnut, Kathleen St and the west

side of Blackstone. Trustee Geurts said they would look further into the request.

Trustee Johnson stated that because of the limitations on funding, there is only so

much that could be done and we will have to work on one thing at a time.

President Brawner, Trustee Johnson and Mike Boitnott, Public Works Director,

will look further into getting a culvert on the east side of Chestnut and cleaning

ditches on the west side of Chestnut. No timeline was given for the work to be

completed.

B.	Karen Boswell of 404 N. Chestnut also raised concerns about dogs in her area that are off of a leash within their yards and has had her dog attacked by one of them. There is also a pit bull in the area that it's owner uses voice commands.

Attorney McGrath stated that the Village Code allows for voice commands as

long as they are effective.

Boswell's would like to request for an application for a variance for a fence for

their backyard that would be connected to their neighbor's fence which is already

in place on the property line. Clerk Streenz advised Boswell's that she would

send them an application for a variance request for a fence.

10.	PRESENTATIONS:

Brad Glenn nor Bill Embry, realtor's for the Olympia Estates Subdivision, did not show for a presentation and request to extend the listing with them as realtor's. It was the consensus of the Board to table the discussion until a Special Meeting because of questions they would like to ask them when they are present.

11.	COMMITTEE REPORTS:

A.	Streets:

1.	Trustee Geurts reported that he just found out that Farnsworth Group has put the spray patch out for "quote". This is something that we usually hire out on our own. Even with the work being sent out for "quote" the Village still may hire whomever the would like for the job. Trustee Geurts stated that he spoke with Farnsworth about the matter and stated that we should have been notified.

2.	Trustee Geurts advised the Board that the Village can no longer pay a consultant (such as Farnsworth) out of the MFT (Motor Fuel Tax) funds if the job is under $20,000.00. The Village would have to pay out of the General Fund. Any projects being paid from MFT is required to have an engineer. Farnsworth usually charges around 4% of the contract.

B.	Drainage:

1.	Trustee Johnson reported that he would like to get with Mike Boitnott, Public Works Director, in the near future and ride along through the Village to look at and discuss drainage issues.

2.	Trustee Geurts reported that a lot on E. Main is for sale and thought it may be a good spot for a possible detention basin. The asking price is $7,900.00. Trustee Geurts will check on state laws in reference to detention basins and would like to place the matter on the Special Meeting agenda.

C.	Water:

Trustee Nydra Owen reported to the Board about a situation that occurred at 417

W. Boundary where the curb stop was turned on two or more separate occasions

at the end of June and while the office/maintenance personnel were on vacation

at the beginning of July. It is Trustee Nydra Owen's suggestion to possibly

purchase a lock for the pit meters to be used at properties where there has been

problems with curb stops being turned.

Attorney McGrath advised Clerk Streenz and Mike Boitnott, Public Works Director

to give all the information to Chief Gleason and himself and he will look into the

matter further.

Trustee Nydra Owen moved, seconded by Trustee Johnson, to purchase two locks for water meters not to exceed $500.00

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen and Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

Trustee Nydra Owen moved, seconded by Trustee Robles, to authorize Attorney

McGrath to file an ordinance violation against Mark Nevius for illegal curb stop

turn.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen and

Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

D.	Health, Beautification & Welfare:

Trustee Robles reported that the 4 H had water and weeded at the Village Hall

last night. Trustee Robles feels that the flowers that were purchased were not worth the $500.00 but will speak more about this next year at the time of the grant request.

Trustee Robles would like to table the discussion of the Recycling program until

the August meeting.

E	Community Development:

1.	Trustee Alwes reported that the EMA volunteers would like for the Village to pay for the mobile radios to be installed into their personal vehicles. Trustee Alwes is waiting for an estimate of instillation for the mobile radios.

2	Trustee Alwes advised the Board that the FCC has returned the recently updated forms to the Village and would like more information concerning the placement and height of the tower. The FCC also requested payment of $695.00 to be returned with the modified paperwork.

Trustee Alwes moved, seconded by Trustee Natasha Owen, to make

a payment of $695.00 to the FCC for the frequency and submit the

modified paperwork to the FCC.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen

and Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

F	Police:

Trustee Natsha Owen reported for the Police Committee.

1.	Attorney McGrath advised the Board that since he is the Village Attorney for Stanford and his son Pat McGrath is the Attorney for the Village of Danvers and they both work from the same office it would be a conflict of interest for both of them to work on the Intergovernmental Agreement for Police services. Attorney Mark McGrath advised the board of the options they have: 1. Waive the conflict and have Mark McGrath look at the agreement for the Village of Stanford. 2. Make a referral to another attorney for review; or 3. No attorney look at the agreement at all.

Trustee Nydra Owen moved, seconded by Trustee Natasha Owen to

approve Pat McGrath as Danvers Village Attorney of McGrath Law Firm to review the Intergovernmental Agreement for both entities, with the Village of Stanford waiving any conflict of interest that exists and to split the cost of legal services with the Village of Danvers.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen

and Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

2.	Trustee Natasha Owen would like to speak with some of the members of the Board of the First Christian Church about the Intergovernmental Agreement for the Police Station and if it could be dissolved. Trustee Natasha Owen will also asked about what changes the church would like the Village to make to the offices once our lease is up.

3.	Trustee Natasha Owen would like the matter of the Intergovernmental agreement with Allin Township for police patrol be placed on the Special Meeting agenda. Clerk Streenz will prepare the Intergovernmental Agreement and give it to the Road Commissioner.

4.	Chief Gleason and Trustee Natasha Owen spoke of the mobile phone for the Police Department and how many people have received the number as to where there are constant calls and text messages to the phone. Clerk Streenz checked with the phone company and we are no longer under contract.

Trustee Natasha Owen moved, seconded by Trustee Robles, to cancel

the Police Department's mobile phone with Verizon wireless.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen

& Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

5.	Trustee Natasha Owen motioned, to go into Executive Session under 5 ILCS 120.2 (c)(1) of the Illinois Open Meetings Act and allow Attorney McGrath, Chief Gleason, Carrie Jassman and Kelly Elgin to stay.

NO SECOND; MOTION DIED.

12.	EXECUTIVE SESSION CALLED AT 9:30 PM

Trustee Natasha Owen moved, seconded by Trustee Nydra Owen, to move into Executive Session for reasons stated under 5ILCS 120.2(c)(1) of the Illinois Open Meetings Act; personnel issues, and request Attorney McGrath and Chief Gleason to stay.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

13.	REGULAR MEETING IN SESSION; ROLL CALL @ 9:45PM

Present: 7 - Trustees Johnalee Alwes, Eric Geurts, Gary Johnson, Natasha Owen, Nydra Owen, Rowana Robles & President George F. Brawner, Sr.

Absent: 0

Also Present: Attorney Mark McGrath and Chief Christine Gleason.

14.	COMMITTEE REPORTS (CONTINUED):

(Police)

6.	Trustee Nydra Owen moved, seconded by Trustee Robles, to authorize Chief Gleason to sign paperwork accepting the ILEAS transfer of equipment of the laptop to the Village of McLean Police Department.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

7.	Trustee Natasha Owen, shared with the Board a letter received by the Allin Township Library Board requesting the Village to advise them of what furniture/heat/air conditioner was the property of the Village. It was the consensus of the board to keep the furnace and air and have Chief Gleason and Mike Boitnott, Public Works Director look at the furniture and remove it and store. President Brawner will make contact with the Library Board.

G	Legal:

1.	Attorney McGrath advised the Board of filing a Petition for Rule to Show Cause for Artie Horath. Horath only paid half of the fine that was ordered by the Court. The Sheriff's Department refused to serve the papers for free. Attorney McGrath checked with the County and the papers still have not been served as of today. Unknown why. There was another complaint of there being 4 more dogs at this residents.

2.	Attorney McGrath advised he went to court over an unpaid Ordinance Violation for mowing for the property owners of 312 W. Main, Sheree Embry. Embry is no longer the owner of the property. Clerk Streenz had questions in regards to the payment of the water lien that is on the property. This matter will be further discussed at the August meeting.

15	NEW BUSINESS:

1.	Trustee Natasha Owen moved, seconded by Trustee Alwes, to approve the Zoning Board Recommendations and authorize Attorney McGrath to prepare the ordinance for sidewalks.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

2.	It was the consensus of the Board to table the discussion of accessory buildings until the August meeting.

3.	It was the consensus of the Board to table Ord. 05-10:Appropriations until the Special Meeting.

4.	It was the consensus of the Board to table discussion/renewal of Distinctive Affairs Liquor License until the August meeting, stating the board is still waiting on paperwork.

5.	President Brawner set a Special Meeting of the Board of Trustees for Thursday, July 22, 2010, the agenda will be as follows:

- The possible purchase of a lot on E. Main

- Approval of the Realtor Extension for Olympia Estates Subdivision

- Approval of Ordinance 05-10: Appropriations

- Discussion and possible approval of the Intergovernmental Agreements with The Village of Danvers and Allin Township for Police Services.

13.	MOTION TO ADJOURN @ 10:15pm:

There being no further business to discuss, Trustee Alwes moved, seconded by Trustee Robles to adjourn.

All in favor.

Prepared by:

Kara M. Streenz

Village Clerk/Collector