VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, July 25, 2002

REGULAR MEETING MINUTES

Minutes of the regular meeting of the president and board of trustees of the Village of Stanford, held at the Village Hall at 7:00 P.M.

Village President George Brawner called the meeting to order at 7:00 P.M. It was a regularly scheduled meeting of the Village of Stanford.

1.	ROLL CALL: Present: 4 - Trustees John Beanblossom, Scott Eidenmiller, Jim Gilroy, Jim Sharp. Absent: 2 - Jake Owen, John Owen

Also present: Village Clerk Phyllis Fitch; Village Attorney Mark McGrath

2.	APPROVAL OF TREASURER'S REPORT

Trustee Sharp moved, seconded by Trustee Beanblossom to approve the Treasurer's Report as presented by the Village Clerk.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

3.	POLICE REPORT

Chief Copeland reported that we received $8,770 of our $10,000 grant request from McLean County. Part time officer Jeff Lynn resigned two weeks ago to take a full time job in Heyworth. Chief Copeland introduced Christine Gleason, an applicant to replace Officer Lynn. Officer Kretlow passed out while on duty this morning and is in the hospital for observation.

4.	EXECUTIVE SESSION @ 7:15 PM

Trustee Eidenmiller moved, seconded by Trustee Beanblossom to go into executive session to discuss the hiring of Christine Gleason. Attorney McGrath, Chief Copeland and Christine Gleason were asked to stay.

5.	REGULAR SESSION @ 7:26 PM

ROLL CALL: Present: 4 - Trustees John Beanblossom, Scott Eidenmiller, Jim Gilroy, Jim Sharp. Absent: 2 - Jake Owen, John Owen

Also present: Village Clerk Phyllis Fitch; Village Attorney Mark McGrath

Trustee Eidenmiller moved, seconded by Trustee Sharp to hire Christine Gleason at $10.50/hr for approximately 12 hours/week with a 90 day probationary period. The village will provide 2 uniforms for her.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

Officer Gleason was sworn in by the Village Clerk.

6.	APPROVAL OF MINUTES

Trustee Beanblossom moved, seconded by Trustee Gilroy to approve the minutes of the June 20, 2002 regular meeting as presented. Motion carried.

7.	MONTHLY DISBURSEMENTS APPROVAL

Trustee Beanblossom moved, seconded by Trustee Sharp to approve the listed disbursements and authorize the Village Clerk to make those disbursements.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

8.	FINANCIAL REPORT

Trustee Eidenmiller moved, seconded by Trustee Beanblossom to approve the June financial report.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

9.	COMMITTEE REPORTS:

A.	Street Committee: President Brawner suggested to have Mike Boitnott use rock and asphalt to remedy the drop off from the sidewalk to the street in front of The Coffee Shop on West Main.

Trustee Sharp moved, seconded by Trustee Eidenmiller to accept the bid proposal of $8,682.50 from McLean County Asphalt for the 2002 Motor Fuel Tax street repairs.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

B.	Trustee Beanblossom reported for the Drainage Committee. It was a consensus of the board that Trustee Beanblossom research the cost of placing a drop box on Kathleen and report at the next board meeting.

President Brawner reported that he video taped the areas that were dug up when Illinois Meter was here. He also reported that the EPA tested various areas in town and found sewage on Blackstone, however, more testing will be done. There is the possibility of a fine, but he explained that this could also help us in the long run by providing proof of the necessity of a sewer system and in getting the sewer grant.

C.	Jim Sharp reported for the Water Committee. The water meter pit at the home of Brian Imrie of 313 W. Boundary has been repaired.

Trustee Sharp moved, seconded by Trustee Eidenmiller to set a policy that maintenance of the water meter pit is the responsibility of the property owner. The meter itself is village property.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

The Village Clerk is to send a letter to the Imrie's stating the new policy.

Trustee Beanblossom moved, seconded by Trustee Eidenmiller to set the policy that when water bills are overdue, the current bill must be paid in full and 10% of any overdue balance must be paid by the 3rd day of each month. Failure to comply will result in water shut off.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

The Village Clerk was instructed to place an ad in the Olympia Review stating the new policy.

D.	Trustee Gilroy reported for the Community Development Committee. He stated that September 28, 2002 is the date for the Town Wide Sale. Trustee Eidenmiller moved, seconded by Trustee Beanblossom to grant the Stanford Good Old Days Committee $300 towards the fireworks shooters' fee.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

E.	Trustee Eidenmiller reported for the Police and Internal Auditing Committee.

Trustee Eidenmiller moved, seconded by Trustee Gilroy to accept the 2001 Motor Fuel Tax Audit as performed by IDOT.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

8.	ATTORNEY MARK MCGRATH

A.	Attorney McGrath reported that the court case for the Boyd 4-plex has been continued until August 5, 2002. He will continue the case again if he doesn't hear from HUD.

B.	The Pam Clark property has been demolished.

C.	Trustee Eidenmiller moved, seconded by Trustee Sharp to deny the easement request of Audrey Bertram, citing the need for the village to have access to that ditch.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

D.	Attorney McGrath reported on the progress of the sale of RR properties. There are several who have not responded. He will send them a letter stating that if they are not interested in buying the property, it will be offered publicly.

E.	Trustee Gilroy moved, seconded by Trustee Eidenmiller to authorize Attorney McGrath to prepare a Trailer Ordinance addressing modular homes to be presented to the board at the next meeting.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

F.	Attorney McGrath stated that he has obtained title reports for the properties on S. Division and will prepare a petition to annex same.

G.	Attorney McGrath stated that the notice of bankruptcy of Ron Smithson means that the village cannot collect on his overdue water bill and must write $235.70 off as bad debt. We can begin billing for water after the filing date of the bankruptcy, which is 7/1/02.

H.	Trustee Gilroy moved, seconded by Trustee Eidenmiller to support moving the Allin Township Polling Place from the Allin Township Fire Station to the Allin Township Community Building. President Brawner signed letters addressed to McLean County officials to that effect. Motion carried.

I.	A proposal from Tower Link America was tabled until the next meeting.

9.	EXECUTIVE SESSION @ 9:25 PM

Trustee Gilroy moved, seconded by Trustee Beanblossom to go into executive session to discuss pending or threatened litigation. Attorney McGrath was asked to stay.

10.	REGULAR SESSION @ 9:55

ROLL CALL: Present: 4 - Trustees John Beanblossom, Scott Eidenmiller, Jim Gilroy, Jim Sharp. Absent: 2 - Jake Owen, John Owen

Also present: Village Clerk Phyllis Fitch; Village Attorney Mark McGrath

11.	ADJOURNMENT @ 9:56 PM

There was no further business to come before the Board. Trustee Beanblossom moved, seconded by Trustee Gilroy to adjourn. Motion carried.

Phyllis Fitch

Village Clerk