VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, August 15, 2002

REGULAR MEETING MINUTES

Minutes of the regular meeting of the president and board of trustees of the Village of Stanford, held at the Village Hall at 7:00 P.M.

Village President George Brawner called the meeting to order at 7:10 P.M. It was a regularly scheduled meeting of the Village of Stanford.

1.	ROLL CALL: Present: 4 - Trustees John Beanblossom, Scott Eidenmiller, Jim Gilroy, Jake Owen. Absent: 2 - John Owen, Jim Sharp

Also present: Village Clerk Phyllis Fitch; Village Attorney Mark McGrath

2.	APPROVAL OF TREASURER'S REPORT

Trustee Beanblossom moved, seconded by Trustee Gilroy to approve the Treasurer's Report as presented by the Village Clerk.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Owen

NAYS: 0 - None

ABSENT: 2 - Trustees John Owen, Jim Sharp

There being 4 affirmative votes, the motion carried.

3.	POLICE REPORT

Chief Copeland presented his report to the board. A new computer and printer have been received for free from State Farm. A computer desk, software and modem have been purchased with grant money.

Trustee Eidenmiller moved, seconded by Trustee Jake Owen to authorize Chief Copeland to change plans with Verizon Wireless. It is cheaper than the current plan and includes a free phone upgrade.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Owen

NAYS: 0 - None

ABSENT: 2 - Trustees John Owen, Jim Sharp

There being 4 affirmative votes, the motion carried.

4.	APPROVAL OF MINUTES

Trustee Beanblossom moved, seconded by Trustee Eidenmiller to approve the minutes of the July 25, 2002 regular meeting as presented. Motion carried.

5.	MONTHLY DISBURSEMENTS APPROVAL

Trustee Eidenmiller moved, seconded by Trustee Beanblossom to approve the listed disbursements as amended by adding an $880.48 check to Tremont Savings Bank for the backhoe payment and delete a $50 payment to The Copy Shop and authorize the Village Clerk to make those disbursements.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Owen

NAYS: 0 - None

ABSENT: 2 - Trustees John Owen, Jim Sharp

There being 4 affirmative votes, the motion carried.

6.	FINANCIAL REPORT

Trustee Eidenmiller moved, seconded by Trustee Beanblossom to approve the July financial report.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Owen

NAYS: 0 - None

ABSENT: 2 - Trustees John Owen, Jim Sharp

There being 4 affirmative votes, the motion carried.

7.	COMMITTEE REPORTS:

A.	Trustee Jake Owen reported for the Street Committee.

B.	Trustee Beanblossom reported for the Drainage Committee. Trustee Beanblossom moved, seconded by Trustee Gilroy to authorize construction of a drop box on Kathleen by Leman Precast in the amount of $1,480.00.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Owen

NAYS: 0 - None

ABSENT: 2 - Trustees John Owen, Jim Sharp

There being 4 affirmative votes, the motion carried.

C.	Water Committee: Trustee Jake Owen moved, seconded by Trustee Eidenmiller to accept a proposal to purchase software for Utility Billing from LOCIS in the amount of $3,800.00.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Owen

NAYS: 0 - None

ABSENT: 2 - Trustees John Owen, Jim Sharp

There being 4 affirmative votes, the motion carried.

D.	Trustee Jake Owen moved, seconded by Trustee Gilroy that water bills are to be paid only at the Village Hall beginning with the October bill.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Owen

NAYS: 0 - None

ABSENT: 2 - Trustees John Owen, Jim Sharp

There being 4 affirmative votes, the motion carried.

The Village Clerk was instructed to place an ad in the Olympia Review stating the new policy.

E.	Trustee Gilroy reported for the Community Development Committee.

F.	Trustee Eidenmiller reported for the Police and Internal Auditing Committee.

8.	ATTORNEY MARK MCGRATH

A.	Attorney McGrath reported that there has been a permanent injunction placed on the Boyd 4-Plex property.

B.	At the request of Attorney McGrath, President Brawner signed a plat that indicates that the RR right-of-way is in the Olympia School District.

C.	Trustee Beanblossom moved, seconded by Trustee Gilroy to adopt Ordinance 09-
02, an ordinance authorizing the sale of railroad right-of-way.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Owen

NAYS: 0 - None

ABSENT: 2 - Trustees John Owen, Jim Sharp

There being 4 affirmative votes, the motion carried.

D.	Trustee Gilroy moved, seconded by Trustee Eidenmiller to adopt Ordinance 10-02, an ordinance amending the village of stanford code to provide amendments relating to replacement of mobile homes.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Owen

NAYS: 0 - None

ABSENT: 2 - Trustees John Owen, Jim Sharp

There being 4 affirmative votes, the motion carried.

E.	Attorney McGrath presented President Brawner with petitions and purchase agreements for annexation of properties on S. Division to personally disburse and obtain owners' signatures, if possible.

F.	Trustee Gilroy moved, seconded by Trustee Beanblossom to authorize President Brawner to sign an Agreement for Consultation and Management Services with TowerLink America, LLC.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Owen

NAYS: 0 - None

ABSENT: 2 - Trustees John Owen, Jim Sharp

There being 4 affirmative votes, the motion carried.

9.	EXECUTIVE SESSION @ 8:55 PM

Trustee Jake Owen moved, seconded by Trustee Beanblossom to go into executive session to discuss present and former employees and appointed positions. Attorney McGrath was asked to stay.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Owen

NAYS: 0 - None

ABSENT: 2 - Trustees John Owen, Jim Sharp

There being 4 affirmative votes, the motion carried.

10.	REGULAR SESSION @ 9:55

ROLL CALL: Present: 4 - Trustees John Beanblossom, Scott Eidenmiller, Jim Gilroy, Jake Owen. Absent: 2 - John Owen, Jim Sharp

Also present: Village Clerk Phyllis Fitch; Village Attorney Mark McGrath

President Brawner will investigate the possibility of hiring the Illinois Municipal League to update the Village Municipal Code and Ordinances.

President Brawner presented Treasurer Harry Frank's letter of resignation.

11.	ADJOURNMENT @ 10:00 PM

There was no further business to come before the Board. Trustee Eidenmiller moved, seconded by Trustee Jake Owen to adjourn. Motion carried.

Phyllis Fitch

Village Clerk