Village of Stanford

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, August 19, 2010

REGULAR MEETING MINUTES

Minutes of the regular meeting of the President and Board of Trustees of the Village of Stanford, held at the Village Hall at 7:00pm.

1.	ROLL CALL:

Present: 7 - Trustees Johnalee Alwes, Eric Geurts, Gary Johnson, Natasha Owen, Nydra Owen, Rowana Robles and President George F. Brawner, Sr.

Absent: 0

Also Present: Attorney Mark McGrath, Chief Chris Gleason and Treasurer Kelly Elgin.

2.	APPROVAL OF MINUTES:

A.	Trustee Geurts moved, seconded by Trustee Johnson to approve the July 15, 2010 minutes as presented.

All in favor. AYE

B.	Trustee Nydra Owen moved, seconded by Trustee Robles to approve the July 22, 2010 Special Meeting minutes as presented.

All in favor. AYE Abstain: Trustee Geurts.

3.	INTERNAL AUDITOR'S REPORT:

Trustee Nydra Owen stated everything looked good and there was no report at this time.

4.	TREASURER'S REPORT:

Trustee Geurts moved, seconded by Trustee Natasha Owen, to approve the Treasurer's Report as presented.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen and Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

5.	FINANCIAL REPORT:

It was the consensus of the Board to request Treasurer Elgin to inquire about the $34.45 that was taken out of the General Fund for bank charges/fees.

Trustee Geurts moved, seconded by Trustee Natasha Owen, to approve the Financial Report as presented.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen and Robles.

NAYS: 0

ABSENT:0

There being 6 affirmative votes, the motion carried.

6.	MONTHLY DISBURSAL:

Trustee Geurts moved, seconded by Trustee Alwes, to approve the bills as presented and authorize the Treasurer to pay the bills.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen and Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

7.	PUBLIC CONCERNS:

Jodi Draper, of J & D Enterprises LLC, was present to request renewal of her Class A Liquor License. The Board reviewed her application and stated that she needed to submit an application for an assumed name to the Illinios Secretary of State for her corporation doing business as Distinctive Affairs.

President Brawner recommends the approval of a Liquor License to J & D Enterprises LLC effect September 1, 2010 through August 31, 2011, upon proof of filing an assumed name of Distinctive Affairs by the LLC with the Illinois Secretary of State.

Trustee Geurts moved, seconded by Trustee Alwes to approve President

Brawner's recommendation and authorize President Brawner to sign upon receipt

of filing.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Johnson and Robles.

NAYS: 2 - Trustees Natasha Owen and Nydra Owen.

ABSENT: 0

There being 4 affirmative votes, the motion carried.

8.	COMMITTEE REPORTS:

A.	Streets:

1.	Trustee Geurts moved, seconded by Trustee Alwes, to approve Benaich Construction for seal coat work for the Motor Fuel Tax program and authorize President Brawner to sign the paperwork.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen

and Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

2.	Trustee Geurts reported that Quality Spot Repair had the lowest quote for MFT patch work but stated the Village has never used them and don't know about their work. Both Trustee Geurts and Public Works Director Michael Boitnott feels they are more comfortable awarding the bid to Midwest Asphalt since this is who we always have used, and are very comfortable with their work even though they are $400.00 more than Quality Spot Repair.

Trustee Geurts moved, seconded by Trustee Johnson, to approve

Midwest Asphalt for MFT patch work.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen

and Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

B.	Drainage:

1.	Trustee Gary Johnson reported for drainage. Johnson advised that he feels the drainage issue on Circle Lane has been resolved and it can be taken off of the agenda.

2.	Trustee Geurts reported that he has spoke with Jim Veselak about the possible easement on the west side of his property and Veselak stated that the Village could put the whole easement on his side if there was an issue with a fence that was built on the other side. Trustee Geurts stated he will have Public Works Director Boitnott to have the area located and proceed when both parties have agreed.

3.	Trustee Johnson presented a drawing of a possible instillation of a culvert on North Chestnut to reduce the amount of drainage that goes down the west side of the road way when water comes out of the field. Trustee Johnson would like to have this completed by before the rainy season if at all possible.

C.	Water:

Trustee Nydra Owen reported for the Water Department.

D.	Health, Beautification & Welfare:

Trustee Robles reported that she has started to look into a recycling program for the Village. Robles is trying to find additional recycling information and how other communities run their programs. Robles was advised to contact Jamie Neville with Neville Trucking because he stated he had information at a public forum several years ago.

E	Community Development:

1.	Trustee Alwes reported that the FCC paperwork for modification is complete and will be sent as soon as possible.

2.	Trustee Alwes stated she has spoken with Don Henning with Fast Stop who stated to get a gas station from them someone would have to build the station and they would "brand" it. If the Village would come up with a good business plan they could present the idea to a possible buyer. President Brawner is still looking into a possible site for a gas station. Trustee Alwes stated she has not heard back from Casey's.

F	Police:

1.	Trustee Natasha Owen reported she has not made contact with anyone from the First Christian Church about the Agreement yet.

2.	Trustee Natasha Owen stated she is still working on the surplus property issue.

3.	The Board discussed the situation of the squad vehicle and how the oil filter had rusted out during the Good Old Days. It was unknown when the oil was last changed. President Brawner stated it was a lesson learned and to not take the vehicle back to Yoder's. It was also discussed to possibly put visquene and rock under the vehicle in the garage where it is parked to prevent any further rusting to the vehicle.

4.	It was the consensus of the Board to not remove the word "Stanford" from the decal on the Police squad.

5.	The Board discussed the payment to the Village of Danvers for legal services for preparing the Intergovernmental Agreement. The Board stated a decision was already made to pay the Village of Danvers when it was decided to waive the conflict of interest clause with the McGrath Law Offices. Attorney Mark McGrath spoke with President Brawner and advised that a second Attorney should look over the documents. President Brawner stated he was not pleased with how long it took Attorney Hunt Henderson to review the agreement and return it to the Village. Trustee Nydra Owen stated she was surprised that Attorney Henderson took as long as he did.

Trustee Natasha Owen moved, seconded by Trustee Robles, to add the reimbursement of the Village of Danver's Attorney fees to the Monthly Disbursal

and pay the bill.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen

and Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

G	Legal:

1.	Attorney McGrath reported to the Board that he had received a letter from Public Works Director Boitnott stating someone was renting the upstairs of 114 W. Main and that the McLean County Health Department had sent the owner a letter in May, 2010 with a suggestion that no one should occupy the apartment because of an improper septic system. The water has not been turned on to the building because of the letter.

Attorney McGrath recommends that President Brawner speak with the

McLean County Health Department and have them keep up with their ordinances. Attorney McGrath also stated that the Village could deem the building as dangerous and unsafe and give legal notice. This would be costly to the Village.

It was the consensus of the Board to authorize President Brawner to

speak with the McLean County Health Department about the matter.

2.	Attorney McGrath reported to the Board that he looked over a lien that the Village had placed on 312 W. Main, two years ago, for non payment for water services. Since the time the lien was recorded, the property has been put into a Trust and the lien has never been paid.

It was the consensus of the Board to authorize Attorney McGrath to

prepare and send a letter to the Trustee of 312 W. Main about payment of

the lien. If no action is taken by the Trustee then the Board has authorized

Attorney McGrath to send a second letter with a date to start court proceedings.

3.	Attorney McGrath reminded the Board of several Open Meetings Act laws that they have to abide by. They are as follows:

-Emails of 3 or more Board members corresponding with each other is prohibited. The Village President is considered a Board Member under the Open Meetings Act.

-Special Meetings are only for what has been posted on the agenda. No

other business can be discussed.

9.	NEW BUSINESS:

1.	Trustee Geurts reported that he has looked into the possibility of constructing a detention basin on the empty lot that is for sale on E. Main. Geurts stated that there is no design requirements for the Illinois Department of Natural Resources or the Army Corps. Geurts also found out we are not in a flood plain. There are some issues with fencing with a detention basin but no other basin within McLean County has a fence.

Trustee Geurts moved, seconded by Trustee Johnson, to authorize President Brawner to negotiate the best price for the empty lot on E. Main and bring the proposal before the Board at the September meeting.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

2.	It was the consensus of the Board to table further discussion of adopting standards for rental units until the September meeting.

**Trustee Geurts left at 8:40pm**

3.	Trustee Natasha Owen moved, seconded by Trustee Robles, to authorize Trustee Nydra Owen, President Brawner and Treasurer Elgin to sign for Illinois

Funds.

On roll call the vote was:

AYES: 5 - Trustees Alwes, Johnson, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Geurts.

There being 5 affirmative votes, the motion carried.

4.	There was question about when a CD with Tremont Savings Bank would be up for renewal and it was the consensus of the Board to authorize President Brawner to speak with Lisa at Tremont Savings, Kelly Elgin and Carrie Jassman about the matter.

5.	Trustee Nydra Owen moved, seconded by Trustee Robles, to authorize President Brawner to renew the CD with Tremont Savings Bank if it is found it is up for renewal, after consulting with Treasurer Elgin.

On roll call the vote was:

AYES: 5 - Trustees Alwes, Johnson, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Geurts.

There being 5 affirmative votes, the motion carried.

10.	MOTION TO ADJOURN @ 8:51pm:

There being no further business to discuss, Trustee Robles moved, seconded by Trustee Alwes to adjourn.

All in favor.

Prepared by:

Kara M. Streenz

Village Clerk/Collector