Village of Stanford

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, September 16, 2010

REGULAR MEETING MINUTES

Minutes of the regular meeting of the President and Board of Trustees of the Village of Stanford, held at the Village Hall at 7:00pm.

1.	ROLL CALL:

Present: 7 - Trustees Johnalee Alwes, Eric Geurts, Gary Johnson, Natasha Owen, Nydra Owen, Rowana Robles and President George F. Brawner, Sr.

Absent: 0

Also Present: Attorney Pat McGrath, John Grimes, CPA and Treasurer Kelly Elgin.

2.	PRESENTATION OF ANNUAL AUDIT:

John Grimes, CPA presented the annual audit for the Village's finances. There was

nothing in the report out of order and it is available at the Village Hall for public review.

Trustee Geurts moved, seconded by Trustee Natasha Owen, to approve the annual

audit presented by John Grimes, CPA for the fiscal year beginning May 1, 2009 and ending April 31, 2010.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

3.	POLICE REPORT:

Trustee Natasha Owen reported for the Police Department because Chief Gleason was

on a call. The report is on file at the Village Hall.

Trustee Geurts moved, seconded by Trustee Natasha Owen, to approve the Police

report as presented.

All in favor. Aye.

4.	APPROVAL OF MINUTES:

Trustee Geurts moved, seconded by Trustee Robles to approve the August 19, 2010 minutes as presented.

All in favor. AYE

President Brawner informed the Board that the semi-annual review of the Executive Session Minutes would be on the October agenda and Trustees will need to come in over the next month to review the file.

5.	INTERNAL AUDITOR'S REPORT:

Trustee Nydra Owen stated everything looked good and there was no report at this time.

6.	TREASURER'S REPORT:

Trustee Geurts moved, seconded by Trustee Natasha Owen, to approve the Treasurer's Report as presented.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen and Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

** Trustee Natasha Owen stepped outside to take call at 7:28 pm**

7.	FINANCIAL REPORT:

Trustee Geurts moved, seconded by Trustee Alwes, to approve the Financial Report as presented.

On roll call the vote was:

AYES: 5 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen and Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen

There being 5 affirmative votes, the motion carried.

** Trustee Natasha Owen returned at 7:32 pm**

8.	MONTHLY DISBURSAL:

Trustee Geurts moved, seconded by Trustee Alwes, to approve the bills as presented and authorize the Treasurer to pay the bills.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen and Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

9.	APPOINTMENTS:

President Brawner announced that the Zoning Board has an empty seat and they are looking for someone to fill it.

10.	PUBLIC CONCERNS:

A.	Delmar D. Deterts was present to advise the Board that he will no longer be hanging the flags within the Village. Deterts has been purchasing, maintaining and hanging all the U.S. Flags that are visible from Memorial Day through Labor Day for the last 22 years. He will have all of the items available for whomever the Village decides to get to replace him.

President Brawner and the Board of Trustees all expressed their gratitude

towards Deterts for his dedication to this program and the Village. It was the consensus of the board to keep this project going.

B.	Trustee Robles advised the Board that the Good Old Days Committee is desperately seeking volunteers. She asked that if anyone is interested in helping and would like to continue to see this festival each year, to please come to the next Good Old Days meeting.

11.	COMMITTEE REPORTS:

A.	Streets:

1.	Trustee Geurts would like to commend Public Works Director Mike Boitnott for his hard work on the drainage project on E. Boundary and the road repair on Kathleen Street.

Geurts also stated that Public Works has lost their part-time help.

B.	Drainage:

1.	Trustee Gary Johnson reported to the Board and stated that the project on E. Boundary looked good.

Johnson also reported that after speaking with Public Works Director Mike Boitnott, that the drainage project on N. Chestnut may only take 3-5 days to complete, weather permitting. Director Boitnott also has all the necessary tools and he will get a quote for the materials.

C.	Water:

Trustee Nydra Owen reported for the Water Department.

D	Health, Beautification & Welfare:

Trustee Rowana Robles reported for the Health, Beautification & Welfare Committee.

E	Community Development:

1.	Trustee Alwes reported that she has left a message with Marty at the EDC about writing a business plan for a possible Casey's/FS gas station; she is still waiting to hear back from him.

2.	The Chamber of Commerce is holding a reception for local officials in October. Trustee Alwes and Johson will be able to attend through their employer and are allowed to bring one guest each.

3.	Trustee Alwes reported that Economic Development Council (EDC) will hold a breakfast in November for Community Leaders. Each ticket is $35.00. Village Attorney Pat McGrath recommended the Board of the Open Meetings Act issues presented by these events.

Trustee Geurts moved, seconded by Trustee Johnson, to authorize the

purchase of 3 tickets to the Economic Development Council Community

Leaders Breakfast in November for $35.00 each.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen

& Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

F	Police:

1.	Trustee Natasha Owen reported that the Allin Township Library Board is requesting the Village to remove it's property from the old Police Station on Armstrong Street, as soon as possible.

Trustee Natasha Owen would like to possibly schedule a work day for the

Board to remove the items for Saturday, October 9, 2010 at 8:00am.

2.	Trustee Natasha Owen would like the following to be placed on the October's agenda: Starcom portable granted to METCOM & extra MDC and mount for squad granted to the Danvers Police Department for their new squad.

3.	Trustee Natasha Owen would also like the Clerk to list on the water bills and possibly the Olympia Review, the correct phone numbers for the police department as Emergency 911 and non emergency call 309-888- 5030.

G	Legal:

1.	Attorney Pat McGrath reported that President Brawner spoke with the Health Department and State's Attorney in reference to 114 W. Main and that there were renters living in the upstairs apartment because of their earlier letter to the owner about septic system issues. The Health Department stated they would not tag the building because the State's Attorney will not stand behind them. President Brawner felt that this was a humanitarian issue and had instructed Public Works Director Mike Boitnott to turn the water back on. Attorney Pat McGrath recommended that the Village go through the State's Attorney's Office a little longer before the Village starts any legal action against the property owner for the issues.

2.	President Brawner reported to the Board that at one time the trailer located at 105 S. Grant was also tagged for septic issues. He will be speaking to the Health Department about this property too.

12.	NEW BUSINESS:

1.	President Brawner reported that he has negotiated a price of $6,500.00 plus closing costs and commission to purchase the empty lot on E. Main. The total cost would come to approximately $7,500.00.

Trustee Geurts moved, seconded by Trustee Alwes, to authorize President

Brawner to negotiate the purchase of the empty lot on E. Main for a purchase price not to exceed the total cost of $7,500.00 and to authorize President and Clerk to sign documents as needed to facilitate the sale.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

2.	Trustee Nydra Owen moved, seconded by Trustee Robles, to approve the Zoning Board recommendation and grant a variance to allow the construction of the proposed fence at 404 N. Chestnut.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

3.	President Brawner recommends the approval of a liquor license to The Last Stop, Inc. d/b/a Tweakers Bar & Grill for a period of time from September 24, 2010 to September 24, 2011 (because of insurance dates).

Trustee Robles moved, seconded by Trustee Alwes, to approve President Brawner's recommendation for approval of a liquor license to The Last Stop, Inc. d/b/a Tweaker's Bar & Grill for a period of time from September 24, 2010 to September 24, 2011 (because of insurance dates).

On roll call the vote was:

AYES: 5 - Trustees Alwes, Geurts, Johnson, Nydra Owen and Robles.

NAYS: 0

ABSENT: 0

ABSTAIN: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

4.	Trustee Natasha Owen moved, seconded by Trustee Johnson, to approve Ordinance 06-10: An Ordinance amending the Village of Stanford Municipal Code to provide amendments relating to definition of accessory structure and sidewalk requirements.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

5.	It was the consensus of the Board to table the following items to the October meeting: regulations for rental properties, purchase of computer for Village Hall, set fines for Liquor License violations.

6.	Trustee Nydra Owen moved, seconded by Trustee Natasha Owen, to approve Resolution 04-10:A Resolution authorizing the destruction of audio recording of closed meeting sessions.

On roll call the vote was:

AYES: 6 - Trustees Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen &

Robles.

NAYS: 0

ABSENT: 0

There being 6 affirmative votes, the motion carried.

7.	Trustee Geurts moved, seconded by Trustee Robles, to purchase a gift card from Farm & Fleet and a plaque in appreciation to Delmar Deterts/U.S. Flag program not to exceed $100.00.

On roll call the vote was:

AYES: 6 - Trustee Alwes, Geurts, Johnson, Natasha Owen, Nydra Owen & Robles.

NAYS: 0

ABSENT:0

There being 6 affirmative votes, the motion carried.

8.	It was the recommendation of Attorney Pat McGrath to consider an Ordinance for written rules on governing public comments at Village meetings. This matter will be discussed at the October meeting.

13.	MOTION TO ADJOURN @ 9:25pm:

There being no further business to discuss, Trustee Natasha Owen moved, seconded by Trustee Johnson, to adjourn.

All in favor.

Prepared by:

Kara M. Streenz

Village Clerk/Collector