VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, September 18, 2003

REGULAR MEETING MINUTES

Minutes of the regular meeting of the president and board of trustees of the Village of Stanford, held at the Stanford Village Hall at 7:00 P.M.

President Brawner called the meeting to order at 7:00 P.M. It was regularly scheduled meeting.

1.	TRUSTEE APPOINTMENT:

Trustee Sharp moved, seconded by Trustee Geurts to accept President Brawner's appointment of John Owen as trustee.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Geurts, Gilroy and Sharp.

NAYS: 0 - None

ABSENT: 0 - None

There being 4 affirmative votes, the motion carried.

2.	ROLL CALL: Present: 5 - Trustees John Beanblossom, Eric Geurts, Jim Gilroy, John Owen, Jim Sharp. Absent: 0

Also present: Mark McGrath, Scott Eidenmiller, Everett Copeland, Bill Yoder, Eric Ruud, Rick Phillips.

3.	PRESENTATION BY BILL YODER, ERIC RUUD

McLean County State's Attorney Bill Yoder gave a talk on what has been accomplished since he took office and plans for the future. Assistant State's Attorney Eric Ruud gave a presentation on the Open Meetings Act and the Gift Ban Act.

4.	FY 2002-2003 INDEPENDENT AUDIT REPORT

CPA Rick Phillips presented the FY 2003 Audit Report to the Board. Trustee Gilroy moved, seconded by Trustee Sharp to accept the audit as presented.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Geurts, Gilroy and Sharp.

ABSTAIN: 1 - Trustee Owen

NAYS: 0 - None

ABSENT: 0 - None

There being 4 affirmative votes, the motion carried.

5.	POLICE REPORT

Chief Copeland reported on police activities. He has taken pictures at 102 S. Division of the fallen tree limb and will prepare a report for Mark McGrath.

Trustee Gilroy moved, seconded by Trustee Geurts to authorize Attorney McGrath to send a letter to owners of properties at 109 E. Boundary and 209 S. Armstrong informing them of nuisance conditions.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Geurts, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 0 - None

There being 5 affirmative votes, the motion carried.

6.	APPROVAL OF MINUTES

Trustee Sharp moved, seconded by Trustee Beanblossom to approve the minutes of the August 21, 2003 meeting as presented. Motion carried.

7.	APPROVAL OF TREASURER'S REPORT

Trustee Beanblossom moved, seconded by Trustee Gilroy to approve the Treasurer's Report for August 2003 with the correction of the Tremont General Savings Interest amount should be $4.40.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Geurts, Gilroy and Sharp.

ABSTAIN: 1 - Trustee Owen

NAYS: 0 - None

ABSENT: 0 - None

There being 4 affirmative votes, the motion carried.

8.	MONTHLY DISBURSEMENTS APPROVAL

Trustee Beanblossom moved, seconded by Trustee Sharp to approve the listed disbursements, and in addition $27.48 to Verizon Wireless for police cell phone, and authorize the Village Clerk to make those disbursements.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Geurts, Gilroy and Sharp.

ABSTAIN: 1 - Trustee Owen

NAYS: 0 - None

ABSENT: 0 - None

There being 4 affirmative votes, the motion carried.

9.	FINANCIAL REPORT

Trustee Gilroy moved, seconded by Trustee Geurts to approve the August Financial Report as presented.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Geurts, Gilroy and Sharp.

ABSTAIN: 1 - Trustee Owen

NAYS: 0 - None

ABSENT: 0 - None

There being 4 affirmative votes, the motion carried.

10.	ZONING BOARD APPOINTMENTS

Trustee Sharp moved, seconded by Trustee Beanblossom to accept the following appointments and terms of office made by President Brawner to the Zoning Board. These appointments are a clarification of those made previously and are effective as of May 1, 2003. There is one unfilled position.

Board Member	Term Expires

Susan Wagoner	2004

Joe Gaither	2005

George Brawner	2006

Jim Sharp	2007

John Beanblossom	2009

Kathy Cahill	2010

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Geurts, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 0 - None

There being 5 affirmative votes, the motion carried.

11.	COMMITTEE REPORTS

A.	Trustee Geurts reported for the Streets Committee. Several signed contracts have been received from residents for sidewalk replacement. Work will begin in the spring. Trustee Geurts will research the legality of handicapped vehicles (specifically electric scooters) using the streets or sidewalks in town.

B.	Trustee Beanblossom reported for the Drainage Committee.

C.	Trustee Sharp reported for the Water Committee. It was agreed to put cleaning of wells on the budget for next year.

D.	Trustee Geurts reported for the Health, Beautification & Welfare Committee.

1.	Trustee Sharp moved, seconded by Trustee Beanblossom to authorize President Brawner to sign the Intergovernmental Agreement with the McLean County Health Department for Animal Control.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Geurts, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 0 - None

There being 5 affirmative votes, the motion carried.

2.	Trustee Geurts reported that he submitted a grant request to Wal-Mart for the purpose of recycling.

E.	Trustee Gilroy reported for Community Development.

1.	President Brawner reported on the meeting he attended September 8, 2003 on the Stanford Grade School Closing.

2.	Trustee Sharp moved, seconded by Trustee Beanblossom to spend up to $250 for the annual Halloween Party to be held Saturday, October 25, 2003 from 4:00 - 8:00 PM.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Geurts, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 0 - None

There being 5 affirmative votes, the motion carried.

F.	Advisory Chair Eidenmiller reported for the Police & Internal Auditing Committee.

1.	Trustee Beanblossom moved, seconded by Trustee Gilroy to consolidate the Tremont Savings Bank savings accounts into one money market account. Also consolidate Illinois Funds money market accounts into one account.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Geurts, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 0 - None

There being 5 affirmative votes, the motion carried.

2.	Regulation of skateboards, roller blades, snowmobiles was tabled until a research is completed on the electric scooter issue.

3.	Trustee Geurts moved, seconded by Trustee Gilroy to lease the old library building from Allin Township for use as the Stanford Police Department. Mr. Eidenmiller will present an intergovernmental agreement at the next board meeting. The building will be available December 1, 2003.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Geurts, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 0 - None

There being 5 affirmative votes, the motion carried.

12.	LEGAL

1.	Attorney McGrath collected several sections of the new village code that the Trustees had reviewed.

2.	Attorney McGrath explained to the board that there is a class action suit by Primeco Cellular and that the village may have to reimburse the utility fee to customers.

13.	EXECUTIVE SESSION @ 11:00 PM

Trustee Beanblossom moved, seconded by Trustee Sharp to go into executive session to discuss hiring a part time employee. Those asked to stay: Mark McGrath, Scott Eidenmiller, Mike Boitnott.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Geurts, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 0 - None

There being 5 affirmative votes, the motion carried.

14.	RETURN TO REGULAR SESSION @ 11:13

15.	HIRING OF PART TIME EMPLOYEE

Trustee Geurts moved, seconded by Trustee Beanblossom to hire Scott Utley as a part time employee to assist Street Superintendent Mike Boitnott effective as soon as his pre- employment drug testing is completed satisfactorily at the rate of $8.00 per hour.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Geurts, Gilroy, Owen and Sharp.

NAYS: 0 - None

ABSENT: 0 - None

There being 5 affirmative votes, the motion carried.

16.	ADJOURNMENT @ 11:16 PM

There was no further business to come before the Board. Trustee Gilroy moved, seconded by Trustee Geurts to adjourn. Motion carried.

Phyllis Fitch

Village Clerk