VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, September 19, 2002

REGULAR MEETING MINUTES

Minutes of the regular meeting of the president and board of trustees of the Village of Stanford, held at the Village Hall at 7:00 P.M.

Village President George Brawner called the meeting to order at 7:05 P.M. It was a regularly scheduled meeting of the Village of Stanford.

1.	ROLL CALL: Present: 4 - Trustees John Beanblossom, Scott Eidenmiller, Jim Gilroy, Jake Owen (arrived at 7:50), Jim Sharp. Absent: 1 - John Owen

Also present: Village Clerk Phyllis Fitch; Village Attorney Mark McGrath

2.	APPROVAL OF TREASURER'S REPORT

Trustee Beanblossom moved, seconded by Trustee Sharp to approve the Treasurer's Report as presented by the Village Clerk.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Owen

NAYS: 0 - None

ABSENT: 2 - Trustees John Owen, Jim Sharp

There being 4 affirmative votes, the motion carried.

Trustee Beanblossom moved, seconded by Trustee Gilroy to accept the resignation of
Treasurer Harry Frank. Motion carried.

3.	POLICE REPORT

Trustee Sharp moved, seconded by Trustee Eidenmiller to accept Chief Copeland's report to the board. Motion carried.

4.	APPROVAL OF MINUTES

Trustee Beanblossom moved, seconded by Trustee Eidenmiller to approve the minutes of the August 15, 2002 regular meeting with a correction to item 4 page 2, changing "seconded by Trustee Beanblossom" to "seconded by Trustee Eidenmiller". Motion carried.

5.	MONTHLY DISBURSEMENTS APPROVAL

Trustee Sharp moved, seconded by Trustee Eidenmiller to approve the listed disbursements as amended by adding a $43.19 check to reimburse Everett Copeland for a modem, and authorize the Village Clerk to make those disbursements.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

6.	FINANCIAL REPORT

Trustee Eidenmiller moved, seconded by Trustee Gilroy to approve the August financial report.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

7.	COMMITTEE REPORTS:

A.	Street Committee: President Brawner reported that the hump from the old railroad has been removed on Kathleen. He also suggested to the board that no U-turns be allowed on West Main. Trustee Sharp moved, seconded by Trustee Gilroy to authorize Attorney McGrath to prepare an ordinance stating there will be no U-turns on West Main Street from Division to Grant as of November 15, 2002. However, President Brawner is to speak to the owner of Stanford Grain to possibly gain compliance voluntarily so that the ordinance will not have to be adopted.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

B.	Trustee Beanblossom reported for the Drainage Committee. Trustee Eidenmiller moved, seconded by Trustee Beanblossom to authorize hiring IMCO to clean out tiles on W. Boundary starting at the middle of the 200 block west to Blackstone at a cost of not more than $2,000.

On roll call the vote was:

AYES: 4 - Trustees Beanblossom, Eidenmiller, Gilroy, and Sharp

NAYS: 0 - None

ABSENT: 2 - Trustees Jake Owen, John Owen

There being 4 affirmative votes, the motion carried.

C.	Trustee Jim Sharp reported for the Water Committee.

D.	Trustee Gilroy reported for the Community Development Committee. Allin Township has purchased signs for the community acknowledging last year's Oly Championships.

E.	Trustee Eidenmiller reported for the Police and Internal Auditing Committee. Officer Kretlow continues to be on medical leave.

Trustee Jake Owen arrived at 7:50 PM.

8.	LEGAL: ATTORNEY MARK MCGRATH

A.	Attorney McGrath reported that congressman Ray LaHood is assisting with the process of purchasing the Boyd 4-plex from HUD for $1.00.

B.	Attorney McGrath is to prepare a contract for annexing the Streenz and Williams properties on South Division.

C.	The Village Clerk is to notify Greg Valent, 420 N. Kathleen, of his noncompliance of the nuisance ordinance with regard to mowing.

D.	Trustee Eidenmiller moved, seconded by Trustee Jake Owen to place a notice in the Olympia Review regarding enforcement of the nuisance ordinance and fines for noncompliance.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

E.	Trustee Gilroy moved, seconded by Trustee Jake Owen to adopt the Midwest Service Corporation Drug and Alcohol-Free Workplace Testing Consortium Policy with the checklist options chosen by the board.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

F.	Trustee Jake Owen moved, seconded by Trustee Gilroy that the Village President is entitled to receive reimbursement from the Village of Stanford for mileage at the current IRS rate incurred when in the course of his duties as such officer.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

9.	EXECUTIVE SESSION @ 8:50 PM

Trustee Beanblossom moved, seconded by Trustee Gilroy to go into executive session to discuss present and former employees and appointed positions. Attorney McGrath was asked to stay.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

10.	REGULAR SESSION @ 9:25

ROLL CALL: Present: 5 - Trustees John Beanblossom, Scott Eidenmiller, Jim Gilroy, Jake Owen, Jim Sharp. Absent: 1 - John Owen

Also present: Village Clerk Phyllis Fitch; Village Attorney Mark McGrath

A.	Trustee Sharp moved, seconded by Trustee Jake Owen to retain attorney B. McLean Arnold at a one third (1/3) contingency fee in the civil suit against former Village Clerk Nancy Evans. President Brawner is authorized to sign documents regarding the hiring of the attorney and filing the suit.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

B.	Trustee Sharp moved, seconded by Trustee Jake Owen to authorize Attorney McGrath to issue a press release regarding the civil suit after Mrs. Evans is notified by Attorney Arnold.

On roll call the vote was:

AYES: 5 - Trustees Beanblossom, Eidenmiller, Gilroy, Jake Owen and Sharp

NAYS: 0 - None

ABSENT: 1 - Trustee John Owen

There being 5 affirmative votes, the motion carried.

11.	ADJOURNMENT @ 9:30 PM

There was no further business to come before the Board. Trustee Sharp moved, seconded by Trustee Jake Owen to adjourn. Motion carried.

Phyllis Fitch

Village Clerk