VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, October 16, 2008

REGULAR MEETING MINUTES

Minutes of the regular meeting of the President and Board of Trustees of the Village of Stanford, held at the Stanford Village Hall at 7:00 P.M.

President Margaret Campbell called the meeting to order at 7:00 P.M. It was a regularly scheduled meeting. President Campbell advised that the time of 6:00pm listed on the agenda was a typographical error.

1.	ROLL CALL: Present: 5 - Trustees Eric Geurts, Jacob Knobloch, Natasha Owen,

Nydra Owen and George Singley.

Absent: 1 - Trustee Michelle Westerhouse.

Also Present: President Margaret Campbell, Attorney Mark McGrath

and Treasurer Carrie Jassman.

2.	POLICE REPORT:

Chief Ed Moser reported for the Police Department. The report is on file at the Village Hall.

3.	APPROVAL OF MINUTES:

Trustee Geurts moved, seconded by Trustee Nydra Owen to approve both the

September 18, 2008 and October 3, 2008 Special Meeting Minutes as presented.

All in Favor.

4.	ANNUAL TREASURER'S REPORT:

Trustee Nydra Owen moved, seconded by Trustee Geurts, to approve the Annual Treasurer's Report as presented and submit to the Olympia Review for publication.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen & Singley.

NAYS: 0

ABSENT: 1 - Trustee Westerhouse.

There being 5 affirmative votes, the motion carried.

5.	TREASURER'S REPORT:

Trustee Geurts moved, seconded by Trustee Nydra Owen, to approve the Treasurer's

Report as presented.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen & Singley.

NAYS: 0

ABSENT: 1 - Trustee Westerhouse.

There being 5 affirmative votes, the motion carried.

6.	FINANCIAL REPORT:

Trustee Geurts moved, seconded by Nydra Owen, to approve the Financial Report as

presented.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen & Singley.

NAYS: 0

ABSENT: 1 - Trustee Westerhouse.

There being 5 affirmative votes, the motion carried.

7.	MONTHLY DISBURSAL:

Trustee Geurts moved, seconded by Trustee Natasha Owen, to authorize the Treasurer

to pay the bills as presented with the exception of the renewal fee for the Police Department's P.O. Box.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen & Singley.

NAYS: 0

ABSENT:1 - Trustee Westerhouse.

There being 5 affirmative votes, the motion carried.

8.	PRESENTATION:

Jon Johnston and Mel Pilcher with the Farnsworth Group was present to speak about

invoicing the Village has received for the Income survey and the DCEO grant. Johnston

also spoke about the status of the Income survey and how many more surveys are needed

to finish.

9.	PUBLIC CONCERNS:

A.	Vicki Bieri & Audrey Bertram spoke about another petition that has been circulated

through the Village trying to reverse the limitation of animal ordinance that was

put into place at the September meeting. Attorney McGrath stated that petitions are

only used to show the Board public input on situations and the decision of the

community is ultimately up to the Board of Trustees. McGrath also stated that it

does not legally matter if the signatures that appear on petitions are of registered voters or if a minor circulates the petitions.

Other concerns were raised from Betty Ballinger, Mike Hayes, Lou Trunnell, Shirley

Deterts and Delmar Deterts about grandfathering animals in under this ordinance,

continuing problems at 319 W. Boundary and replacement of animals if grandfathered in.

Trustee Nydra Owen stated that everyone has a compelling argument about the

situation but maybe everyone should come together for the good of the community

and work together.

B.	Eric Ballard of 104 E. Main has concerns about the Village stock pile site across

the street from his residence in that a lot of citizens have been dumping more than

just landscape waste and garbage bags. Also, about the metal objects that the

Village is working on getting rid of. Ballard gave the Board information from

IEPA and it's standards on dumping. Trustee Geurts will speak with the Street

Department about putting up "No Dumping" signs at this site.

10.	COMMITTEE REPORTS:

A.	Streets:

Trustee Geurts reported for the Street department and asked that purchasing

signs be put on November agenda.

B.	Drainage:

It was the consensus of the Board to send letters to parties involved in removing

drainage covers during the September flooding and stress the recklessness and

danger of the situation.

C.	Water:

Trustee Nydra Owen had no report at this time.

H.	Health, Beautification & Welfare:

1.	Trustee Westerhouse absent, no report at this time.

2.	President Campbell proclaimed the trick or treat hours to be as follows:

Friday, October 31, 2008 from 5-9 pm.

3.	Trustee Natasha Owen moved, seconded by Trustee Singley, to approve

the purchase of flags for the Veteran's Memorial Park not to exceed $200.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Singley.

NAYS: 0

ABSENT: 1 - Trustee Westerhouse.

There being 5 affirmative votes, the motion carried.

4.	Attorney McGrath spoke to the board about the importance of either the

President or Trustees speaking with a State Senator or Representative

to be put on an earmark for the Federal Budget for our sewer system.

The Board advised the Clerk to send a letter to Senator Durbin requesting

a meeting to discuss Federal Funding of the sewer project.

E.	Community Development:

Trustee Natasha Owen reported for Community Development.

Trustee Natasha Owen requested Clerk Streenz to send a letter asking for the return

of a EMA mag flashlight and antenna from Ben Chase.

F.	Police:

Trustee Knobloch moved, seconded by Trustee Natasha Owen, to approve the

purchase of Mediacom internet service for the Police Department.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen & Singley.

NAYS: 0

ABSENT: 1 - Trustee Westerhouse.

There being 5 affirmative votes, the motion carried.

E.	Legal:

1.	Trustee Knobloch moved, seconded by Trustee Geurts, to authorize President Campbell and Clerk Streenz to sign the closing statement and

pay money for the purchase of the Rutledge property on E. Main St.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen &

Singley.

NAYS: 0

ABSENT: 1 - Trustee Westerhouse.

There being 5 affirmative votes, the motion carried.

2.	Trustee Geurts advised the Board that there has been some progress

made to the building located at 212 W. Main.

3.	Gerry Dohrmann with Earlybird has advised President Campbell that

the building located at the corner of Stringtown and Division will be secure

today and they have contacted Maverick Construction for the repair or

rebuild of the building.

4.	Attorney McGrath spoke of the legal release for the sidewalk work to be

performed by the Illinois Laborer & Contractors JATP. Attorney McGrath

stated that the job was not put out for bid because the Village did not have

intentions of fixing the sidewalks. The Laborer Training School approached

the Village with a proposal of donation of labor for the repair of sidewalks if

we would pay for the materials. The release has been approved by Attorney

McGrath and President Campbell has signed based on prior Board approval

at the April 2008 meeting.

11.	NEW BUSINESS:

A.	Trustee Geurts moved, seconded by Trustee Natasha Owen, to grant half of the

expense of the Halloween party not to exceed $200, to the Allin Township Park

District.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen & Singley.

NAYS: 0

ABSENT: 1 - Trustee Westerhouse.

There being 5 affirmative votes, the motion carried.

B.	Trustee Nydra Owen moved, seconded by Trustee Natasha Owen, to purchase

300 Camcode evident tamper resistance inventory tags in red.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen & Singley.

NAYS: 0

ABSENT:1 - Trustee Westerhouse.

There being 5 affirmative votes, the motion carried.

C.	Trustee Natasha Owen moved, seconded by Trustee Geurts, to make a policy to

reimburse any Village employee at the current IRS rate when using their personal

vehicle on pre-approved official business.

On roll call the vote was:

AYES: 5 - Trustee Geurts, Knobloch, Natasha Owen, Nydra Owen & Singley.

NAYS: 0

ABSENT: 1 - Trustee Westerhouse.

There being 5 affirmative votes, the motion carried.

D.	Trustee Natasha Owen moved, seconded by Trustee Geurts, to approve a pay raise

for the Village Clerk at 6% (3% for 2007 & 3% for 2008) retroactive to the last pay

period and to revisit the subject in February 2009.

On roll call the vote was:

AYES: 5 - Trustee Geurts, Knobloch, Natasha Owen, Nydra Owen & Singley.

NAYS: 0

ABSENT: 1 - Trustee Westerhouse.

There being 5 affirmative votes, the motion carried.

E.	Trustee Geurts moved, seconded by Trustee Natasha Owen, to approve the Clerk

to attend the LOCIS user group meeting on November 14th in Springfield.

On roll call the vote was:

AYES: 5 - Trustee Geurts, Knobloch, Natasha Owen, Nydra Owen & Singley.

NAYS: 0

ABSENT: 1 - Trustee Westerhouse.

There being 5 affirmative votes, the motion carried.

F.	Trustee Knobloch moved, seconded by Trustee Natasha Owen, to declare an emergency and proceed into executive session after speaking with Chief Moser

about personnel issues.

On roll call the vote was:

AYES: 5 - Trustees Geurts, Knobloch, Natasha Owen, Nydra Owen & Singley.

NAYS: 0

ABSENT: 1 - Trustee Westerhouse.

There being 5 affirmative votes, the motion carried.

** TRUSTEE SINGLEY LEFT FOR WORK AT 9:00 PM **

** THE BOARD OF TRUSTEES ENTERED INTO EXECUTIVE SESSION

AT 9:02PM**

G.	Return to Regular Session at 9:35 pm, Roll call is as follows:

Present: 4 - Trustees Eric Geurts, Jacob Knobloch, Natasha Owen & Nydra Owen.

Absent: 2 - Trustees George Singley & Michelle Westerhouse.

Also Present: President Campbell, Attorney McGrath, Chief Moser & Treasurer

Jassman.

H.	Trustee Knobloch moved, seconded by Trustee Geurts, to authorize Chief Moser and the Police Committee to pursue the application and screening process of part time police officers due to the reorganization of the police department.

On roll call the vote was:

AYES: 4 - Trustees Geurts, Knobloch, Natasha Owen & Nydra Owen.

NAYS: 0

ABSENT: 2 - Trustees Singley & Westerhouse.

There being 4 affirmative votes, the motion carried.

12.	MOTION TO ADJOURN @ 9:36PM

There being no further business to come before the Board, Trustee Natasha Owen moved,

seconded by Trustee Geurts to adjourn.

All in favor.

Prepared by:

Kara M. Streenz

Village Clerk/Collector