Village of Stanford

100 W. Boundary

Stanford, IL 61774

PRESIDENT AND BOARD OF TRUSTEES

Thursday, November 18, 2010

REGULAR MEETING MINUTES

Minutes of the regular meeting of the President and Board of Trustees of the Village of Stanford, held at the Village Hall at 7:00pm.

1.	ROLL CALL:

Present: 5 - Trustees Johnalee Alwes, Eric Geurts, Gary Johnson, Rowana Robles and President George F. Brawner, Sr.

Absent: 2 - Trustees Natasha Owen and Nydra Owen.

Also Present: Attorney Mark McGrath, Chief Gleason.

2.	POLICE REPORT:

Chief Gleason gave the Police Report for the month of October. It is on file at the	Village Hall.

Trustee Geurts moved, seconded by Trustee Johnson, to approve the Police

report as presented.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Johnson and Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

3.	APPROVAL OF MINUTES:

Trustee Geurts moved, seconded by Trustee Alwes to approve the October 21, 2010, October 28, 2010 Special Meeting and November 6, 2010 Work Day minutes as presented.

All in favor. AYE

Trustee Johnson moved, seconded by Trustee Alwes, to approve the November 6, 2010 Community Leaders Breakfast Minutes as presented.

All in favor. AYE.

4.	INTERNAL AUDITOR'S REPORT:

Trustee Nydra Owen absent. No report at this time.

5.	TREASURER'S REPORT :

Trustee Geurts moved, seconded by Trustee Robles, to approve the Treasurer's Report

as presented.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Johnson & Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen & Nydra Owen.

There being 4 affirmative votes, the motion carried.

6.	FINANCIAL REPORT:

Trustee Geurts moved, seconded by Trustee Johnson, to approve the Financial Report as presented.

On roll call the vote was:

AYES: 4- Trustees Alwes, Geurts, Johnson & Robles.

NAYS: 0

ABSENT: 2- Trustees Natasha Owen & Nydra Owen.

There being 4 affirmative votes, the motion carried.

7.	MONTHLY DISBURSAL:

Trustee Geurts moved, seconded by Trustee Johnson, to approve the bills as amended

by adding in the memo for who or what it was for next to payment the following: contract with Danvers for Police Services.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Johnson & Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen & Nydra Owen.

There being 4 affirmative votes, the motion carried.

8.	APPOINTMENTS:

President Brawner made the following committee assignments: Trustee Geurts second

chair for the Drainage committee and adding Trustee Johnson second chair for the Community Development committee.

9.	PRESENTATIONS:

A.	Steven "Vinnie" Vineyard Jr with S & N Fireworks was present to speak about the Village renewing their three year contract with the company. Vineyard stated that for the same show the price would go up 15%.

Mary Cherry with the Good Old Days Committee stated that she has spoke with

John Hammond, newly retired S & N Fireworks employee, and Hammond stated	that there would be no increase for the show. Vineyard stated they would honor

the verbal commitment and there would be no increase.

The Board of Trustees spoke about the possibility of granting the money for their

annual contract with S & N Fireworks directly to the Good Old Days to be used for

the purchase of fireworks instead of having two separate contracts. This matter

will be placed on the December agenda.

B.	Jon Johnston with the Farnsworth Group was present to speak about the paperwork that was received from the Illinois Department of Commerce and Economic Opportunity (DCEO) in reference to a possible grant that could be available to the Village to use towards infrastructure projects and all costs associated with it, administration, etc. Johnston explained that infrastructure grants could be used for water, drainage, parks, sidewalks, meters. Johnston suggests for the paperwork to be filled out by them because of all of the detail that is involved. Farnsworth would charge either for time/material = lump sum or time/ material not to exceed $500.00 for preparing the grant application.

Trustee Geurts moved, seconded by Trustee Alwes, to authorize the Farnsworth

Group to prepare the grant application to show the money will be used to

purchase in house water meters (to be read from the outside), not to exceed $500.00 to the Farnsworth Group for preparing the grant application and if granted a remaining lump sum to the Farnsworth Group of $1,500.00 for close out paperwork.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Johnson and Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

10.	PUBLIC CONCERNS:

A.	Kevin Wonders of 214 S. Armstrong spoke of a drainage issue in front of his residence. Wonders stated that he believes the tile has collapsed and the water is not making it to the detention ditch that runs along the south side (School Street) of his yard. Trustee Johnson will look into the situation.

Wonders also spoke of the possibility of posting a handicap sign on Main street

infront of the Post Office. Trustee Geurts will look into the regulations of posting

handicap parking sign in that area.

Wonders then stated a complaint about the amount of motorcycles/dirt bikes that

ride in the field to the south of Boundary and the west of the park. Chief Gleason

stated that the field is private property and if the riders has permission to be in the

field there is not much she can do as long as they are not on the street. The field is annexed into the Village.

B.	Mary Cherry was present to request a grant for the Kris Kringle program. This program gives food and clothing gifts to needy families within the Village during the holiday season.

Trustee Geurts moved, seconded by Trustee Johnson, to grant $600.00 to the

Kris Kringle program.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Johnson and Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

C.	Dustin Deterding presented a snow removal contract for the Police Department located at 200 S. Grant and the Village Hall. Deterding is self employed with no employees therefor no prevailing wage is being paid. The amount for removal would be as follows: for the Police Department $20.00 per event (24 hr period) and for the Village Hall $30.00 per event ( 24 hr period) with at least 1" of snow or any accumulation of ice.

Trustee Geurts moved, seconded by Trustee Robles, to approve a snow removal

contract for the Police Department and the Village Hall with terms as set forth

within the contract.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Johnson and Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

11.	COMMITTEE REPORTS:

A.	Streets:

1.	Trustee Geurts reported that Public Works Director Mike Boitnott has stated to him he has found someone to work part-time for the maintenance department and would like to guarantee them 32 hours a week and to start at $10.00/hr with the possibility to advance to $12.00/hr.

The possible employee is currently serving on the Zoning Board and a

a question was asked of Attorney McGrath if he would have to resign from

the zoning board to work for the Village? Attorney McGrath stated that

there is no conflict because the zoning board is not an elected position.

Trustee Geurts moved, seconded by Trustee Alwes, to approve the

Board's intention of having a part-time public works employee with a guaranteed 32 hours per week, no more or less, payment of $10.00 - $12.00 per hour with prior Board approval.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Johnson and Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

2.	Trustee Geurts reported that the letting for signs was awarded to the Village and we should receive the new signs within a few months.

B.	Drainage:

1.	Trustee Johnson reported that Chestnut street has been marked for the drainage repairs and would like to start soon. Trustee Johnson would like to request to purchase the materials needed.

Trustee Geurts moved, seconded by Trustee Johnson, to authorize Public

Works Director, Mike Boitnott, to purchase materials needed for the N.

Chestnut drainage project not to exceed $1,300.00.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Johnson and Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

2.	Trustee Johnson reported that E. Main street drainage project is complete and looks good and beneficial.

**Trustee Johnson left the meeting at 8:16pm**

C.	Water:

Trustee Nydra Owen absent, no report at this time.

Trustee Geurts moved, seconded by Trustee Robles to authorize the purchase of

1 - 2" back flow preventer as bid.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Robles & President Brawner

NAYS: 0

ABSENT: 3 - Trustees Johnson, Natasha Owen & Nydra Owen.

There being 4 affirmative votes, the motion carried.

D	Health, Beautification & Welfare:

Trustee Rowana Robles had no report at this time.

E	Community Development:

1.	Trustee Alwes reported that One Voice has returned with their choices of projects and the Village's sewer system development funding request did not make it in this year. Alwes stated that she will be meeting with several chairs of the EDC to see what the Village could do better for next year.

2.	Trustee Alwes stated she would like for Trustee Johnson to help her with EMA.

3.	Trustee Alwes reported that she has spoke with Brice Loring with Casey's General Store and he is supposed to be coming through in 2-6 weeks but would not give Trustee Alwes a definite date to meet with her. President Brawner stated there are other possibilities for a gas station at this time as well.

4.	Trustee Alwes spoke of the EDC breakfast.

5.	Trustee Alwes reported on the PCI seminar that she and Clerk Streenz attended in Springfield.

F	Police:

Trustee Natasha Owen absent, no report at this time.

1.	Trustee Geurts moved, seconded by Trustee Robles, to purchase 2 defibulator batteries and pads and to have the Allin Township Fire Department and Rescue keep the units updated on their monthly tests and rotation of batteries and maintenance.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Robles and President Brawner.

NAYS: 0

ABSENT: 3 - Trustees Johnson, Natasha Owen & Nydra Owen.

There being 4 affirmative votes, the motion carried.

2.	Chief Gleason requested to place the matter of replacement of brakes/rotars for the squad car on the December agenda.

3.	Chief Gleason advised the Board that Trustee Natasha Owen and herself will get together and contact President Brawner with a date for moving the surplus furniture from the Police Department to the Village Hall and set a date for a work day.

4.	It was the consensus of the Board to have Clerk Streenz contact Rick Hoepner about possibly renting a storage unit for surplus items or possibly making a donation to the Church for storage.

5.	Chief Gleason advised Attorney McGrath she has sent her court date information to his office for ordinance violations and they are set for the same day each month for both Danvers and Stanford to save on legal fees.

G	Legal:

1.	The Village has received a letter from the Allin Township Fire and Rescue stating that there are serious structural issues at 114 W. Main. The letter stated that the stairs located on the south side of the building are not safe and they are afraid to send any of their personnel up them for any matter.

Chief Gleason has also noted the complaint.

The Village discussed in length the matter and Chapter 98 Municipal Code which refers to unsafe & dangerous buildings..

Trustee Geurts moved, seconded by Trustee Robles, to authorize Attorney McGrath to prepare a dangerous and unsafe building notice for 114 W. Main and authorize President Brawner and Clerk Streenz to sign.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Robles and President Brawner.

NAYS: 0

ABSENT: 3 - Trustees Johnson, Natasha Owen & Nydra Owen.

There being 4 affirmative votes, the motion carried.

2.	The matter of 105 S. Grant was tabled until the December meeting.

3.	Attorney McGrath stated that the Ordinance Violation case against Nevius was scheduled for December 6, 2010.

4.	Trustee Geurts moved, seconded by Trustee Robles, to authorize President Brawner to sign certificate of exemption and affidavit for the property located at 112 E. Main.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Robles and President Brawner.

NAYS: 0

ABSENT: 3 - Trustees Johnson, Natasha Owen & Nydra Owen.

There being 4 affirmative votes, the motion carried.

5.	Attorney McGrath reported that his office is looking into finding current addresses for names listed on the lien for Sheree Embry.

12.	NEW BUSINESS:

1.	President Brawner reported that the Village will not be able to have a credit card in it's name through Stanford Community Bank as before. Morton Community Bank would like for the card to be in a person's name. There is another option of having a debit card/automatic bill pay that the funds come out of the account whenever it is used.

Trustee Geurts moved, seconded by Trustee Robles to approving a debit/automatic bill pay card through Stanford Community Bank with a limit of $2,500.00.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Robles and President Brawner.

NAYS: 0

ABSENT: 3 - Trustees Johnson, Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

2.	The matter of the purchase of a new computer for the Village Hall was tabled until the December meeting.

3.	Trustee Geurts, seconded by Trustee Alwes, to approve Ordinance 09-10: An Ordinance adopting rules of order for public comment for the Village of Stanford.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Robles and President Brawner.

NAYS: 0

ABSENT: 3 - Trustees Johnson, Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

4.	Trustee Alwes moved, seconded by Trustee Geurts, to approve Ordinance 10-10:

An Ordinance adopting a supplemental budget and appropriation ordinance for the Village of Stanford, McLean County, Illinois for the fiscal year of May 1, 2010 through April 30, 2011.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Robles and President Brawner.

NAYS: 0

ABSENT: 3 - Trustees Johnson, Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

5.	The matter of Ordinance 11-10: Tax Levy was tabled until the December meeting due to there not being a super majority of the Board present for a vote.

6.	Trustee Geurts moved, seconded by Trustee Alwes, to approve a grant to the Allin Township Road District in the amount of $2,000.00 for the purchase of a storm siren.

On roll call the vote was:

AYES: 4 - Trustees Alwes, Geurts, Robles and President Brawner.

NAYS: 0

ABSENT: 3 - Trustees Johnson, Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

13.	MOTION TO ADJOURN @ 9:51pm:

There being no further business to discuss, Trustee Geurts moved, seconded by Trustee Robles, to adjourn.

All in favor.

Prepared by:

Kara M. Streenz

Village Clerk/Collector